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July 2013 Workforce and Economic Development Division

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR ’ S OFFICE. Basics of Accountability Reporting. July 2013 Workforce and Economic Development Division California Community Colleges Chancellor ’ s Office http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx. 1.

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July 2013 Workforce and Economic Development Division

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  1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Basics of Accountability Reporting July 2013 Workforce and Economic Development Division California Community Colleges Chancellor’s Office http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx 1 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  2. Overview • Financial Reporting • Expenditures: Where and what to report • Summary of Activities • Key Talent Assessment: 360⁰ Evaluation • Common Metrics 2 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  3. Reporting on Multiple Funding Streams Perkins 1B SB 1070 EWD program Quarterly financial reporting is required on the 3 braided funding streams on which the WEDD RFAs are based. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  4. Financial Reporting: Separate Tracking for Each Funding Stream Year-to-Date Quarterly Expenditure and Progress Report Websites (YTD) Perkins 1B • https://misweb.cccco.edu/vteaib/Prod/logon.cfm • https://misweb.cccco.edu/econdev/Prod/logon.cfm • https://misweb.cccco.edu/SB70/Prod/logon.cfm EWD program SB 1070 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  5. Perkins 1B Quarterly Reporting for Perkins 1B Funded GrantsOnline Form These include Regional Consortia Grants. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide” California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  6. EWD program Quarterly Reporting for EWD Funded GrantsOnline Form These include the COEs, Sector Navigators, and Deputy Sector Navigators. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide” California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  7. SB 1070 Quarterly Reporting for CTE Pathways (SB 1070) Funded GrantsOnline Form These include the Sector Navigators, Deputy Sector Navigators, and other upcoming grants. Select District/College then the grant number and enter the password. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  8. Financial Reporting: Two-part YTD Quarterly Reporting Financial Narrative Summary of activities (include data specifically collected for each funding stream) Respond to data and activities specifically collected and completed for each funding stream • Accounting of allowable and allocable expenditures The CBO or other designated person must certify the reported expenditures. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  9. Grant Reporting for Multiple Funding Streams: Deputy Sector Navigator Economic & Workforce Development Governor’s CTE Initiative (Pathways) $100,000 from Pathways (SB 1070) Based on Ed. Code Sec. 88530 No match Report into the Pathways YTD https://misweb.cccco.edu/SB70/Prod/logon.cfm • $200,000 from the EWD program • Based on Ed. Code Sec. 88600 • Requires dollar-for-dollar match • Report into the EWD YTD https://misweb.cccco.edu/econdev/Prod/logon.cfm California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  10. Common Metrics • Three categories of accountability measures: • Student momentum points • Leading indicators of curriculum alignment to workforce needs • Quality of Service Measures for Key Talent California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  11. Key Talent: 360⁰ Evaluation • Applies to Key Talents: • Regional Consortia Chairs • Sector Navigators • Deputy Sector Navigators • COE Directors • Tool will be provided by the CCCCO • Included as one aspect of the overall grant performance evaluation California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  12. Key & Reporting Dates 12 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  13. Requirement for Funding The Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers. 13 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

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