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CDBG Public Services Best Practices: Strategies for two-way communication

CDBG Public Services Best Practices: Strategies for two-way communication with grantees and the community. Presented by: Melissa Pond, City of Quincy Department of Planning & Community Development June 19, 2019. Agenda. Increase Diversity of Applicants /

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CDBG Public Services Best Practices: Strategies for two-way communication

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  1. CDBG Public Services Best Practices: Strategies for two-way communication with grantees and the community Presented by: Melissa Pond, City of Quincy Department of Planning & Community Development June 19, 2019

  2. Agenda • Increase Diversity of Applicants / Ensure Public Services Match Community Needs • Specific Key Questions in the RFP • Annual Community Development Symposium • Participating in Local Collaborative Networks • Maximize Monitoring • Summary of Playing by the Rules: A Handbook for CDBG Subrecipients on Administrative Systems (HUD, 2005) • 3 Program Examples of Monitoring by Document Request

  3. Specific Key Questions in the RFP • Need Statement • SMART Indicators • Empowerment • Outreach and Accessibility • Community Collaboration • Copy of Client Outreach Materials

  4. Annual Community Development Symposium Engagement tool to bring together public service agencies for a region-wide dialogue on a specific topic related to community development 2014

  5. Symposium Topics: • Five Year Plan (2009, 2014, 2019) • Inclusion & Disabilities (2018) • Literacy & Screen Time (2017) • Childhood Health & Wellness (2016) • Social Media (2013) • Opportunity Index (2012) • Outcome Measurement (2011) • Volunteerism (2010)

  6. Participating in Local Collaborative Networks Coordinated Family and Community Engagement Network Community Health Network Alliance South Shore Hunger Network

  7. Coordinated Family and Community Engagement (CFCE) Network

  8. Community Health Network Alliance

  9. South Shore Hunger Network

  10. Summary of Playing by the Rules (HUD, 2005) “In using Federal funds, the cardinal rule is: documentation… If your activities, personnel, expenditures, and results are not documented properly, from the Federal Government’s perspective, you have not done your job, regardless of accomplishments” (p vi).

  11. Summary of Playing by the Rules (HUD, 2005) • Financial Management • Procurement and Contracting • Property Management • Record Keeping and Reporting Requirements

  12. Asian Senior Center

  13. Counseling Agency

  14. LMA Neighborhood Center

  15. Review • Increase Diversity of Applicants / Ensure Public Services Match Community Needs • Specific Key Questions in the RFP • Annual Community Development Symposium • Participating in Local Collaborative Networks • Maximize Monitoring • Summary of Playing by the Rules: A Handbook for CDBG Subrecipients on Administrative Systems (HUD, 2005) • 3 Program Examples of Monitoring by Document Request

  16. Contact Information Melissa Pond Principal Planner City of Quincy, MA mhorr@quincyma.gov 617-376-1053 LinkedIn: https://www.linkedin.com/in/quincymelissah

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