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AGENDA

AGENDA. OPENING PRAYER / ATTENDANCE WELCOME NEW COMERS READING OF APPROVED THE BY-LAWS UPDATE ON S.E.C. REGISTRATION SHORT BREAK (COFFEE BREAK) DISCUSSION ON VMHS ANNIVERSARY AND 25 TH ANNIVERSARY CELEBRATION OF BATCH 1986 Election of Committee Heads and Teams OTHER RELATED MATTERS.

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AGENDA

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  1. AGENDA • OPENING PRAYER / ATTENDANCE • WELCOME NEW COMERS • READING OF APPROVED THE BY-LAWS • UPDATE ON S.E.C. REGISTRATION • SHORT BREAK (COFFEE BREAK) • DISCUSSION ON VMHS ANNIVERSARY AND 25TH ANNIVERSARY CELEBRATION OF BATCH 1986 • Election of Committee Heads and Teams • OTHER RELATED MATTERS

  2. Suggested Objective Significant and Successful Jubilee Celebration

  3. SUGGESTED THEMES Joyous Jubilee Celebration 25 Years after… To 25th and beyond… Here, There, and Everywhere VMHS ANNIVERSARY CELEBRATION Sulong MAPANS! Taon 1986’ – TagumpayHanggangNgayon…

  4. Communication Committee • Finance • Committee Program Committee Batch 1986 Alumni Association, Inc. Awards & Honors Committee Physical Arrangement Committee • Time Capsule & Souvenir committee F&B Committee Secretariat Committee

  5. Responsibilities of Each Committees: • Communication Committee • Coordinate with the VMHS Principal and Mother Alumni (for date of event and special guests) • Coordinate, Advertise, and Promote the event to the following media: Television; Radio; Magazines; Internet; Posters; Tarpaulins; Newspapers; etc... • Send out invitation letters and emails, sms, (if sending invitation letters: use silver motif

  6. Finance Committee • Decide how much is the full budget for the whole event (before; during and after the event) • Venue • Audio Video Rentals • Coordination/Communication expenses • Tickets and Registration expenses • Disburse Funds with a written request from the requesting committee with the approval of the EC chairman. • Report to the collected funds (from tickets and dinations) to the General Assemblies • Provide Final Report of the Event’s Income and Expenses; and other collectibles or payables after the event. • Organize fund raising activities/strategies

  7. Physical Arrangement Committee • Scout for a venue for the event: • Enough space to accommodate everyone comfortably • Enough chairs and tables • Well and properly ventilated (air-conditioned if possible) • Excellent Audio and Video Systems • Parking is enough • Rest rooms and enough and working • Water is strong • Properly lighted • With a stage for performers • Affordable but a good place

  8. Food and Beverage Committee • Cheap but great food and good preparation • Courteous servers • Drinking water is available • Ice is available • Drinks (Alcohol and Liqueur)

  9. Secretariat Committee • Design and submit event ticket before distribution • Provide tickets for distribution (selling and sponsorship) • Update tickets sold and number of people confirmed to attend • Facilitate registration and provide nametags for all (attendees, guests, and participants)

  10. Time Capsule Committee Create a time capsule by digging through school archives to find old pictures of our Batch, events; dance competitions; quiz bees; graduation; rally at Mendiola; Marcos and Cory; Music of the 80’s; Movies of the 80’s; etc. Seek out teachers who have been with V. Mapa High School since we were first year high school until present and ask them to write a page or two addressing their memories with the batch. Prepare a Powerpoint presentation and present the time capsule during a 25th-anniversary celebration. • Souvenir Committee Ideas for commemorative items: Tee-shirst; Mugs; Fans; Baseball Cups; Pens; Ballers; Wall Clocks; Bags; Photo Frames; etc...

  11. Awards Committee • Nominate awardees for the following categories: • Pioneer President • Academic Excellence • Successful Businessman • Highest Donors (top 5)??? • Social Significance • Most Outstanding Teachers of Batch 1986 • Alumni in Public Office (Barangay Chairman to President) • Physically Challenged but succeeded • Military Personnel • PNP Officers

  12. Program Committee • Prepare and propose detailed program to the Executive Committee • Control and facilitate the whole program of the celebration • Assign people for each items of the program • Opening and Closing Prayer • National Anthem • V. Mapa Song • Opening / Welcome Remarks • Speeches • Acknowledgements • Song Numbers • Dance Numbers • Fun Games or Ice Breakers • Dancing

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