Collaborate with M+Box

1. Collaborate with M+Box box.it.umich.edu/info

2. What is M+Box? • Cloud Storage • Collaboration • Secure • Mobile-accessible • U-M contract

3. What is M+Box? • Cloud Storage • Collaboration • Secure • Mobile-accessible • U-M contract

4. Personal Accounts • Your data • 50GB • All Active Faculty/Staff • Use UMICH (Level 1) login • Alums and retirees keep account and quota • Should not contain university data

5. Shared Accounts • University data • 200GB • Access directly from personal account • Based on shared M+Google account • Request from Support Center Clubs Research Teams

6. Unique Features 5GB

7. Examplehttp://box.it.umich.edu

8. Case Study:Prison Creative Arts Project in LSA • Receives and reviews files from applicants • Can be large audio or video files • Committee reviews files

9. Case Study:Prison Creative Arts Project in LSA M+Box Solution • Files uploaded to M+Box • Committee of people at U-M and outside reviews files • Staff can track review process • Benefits • Large files and quota • Receive and share files outside of U-M • File access stats enables tracking progress

10. Case Study:Graduate Career Services at Ford School • Distributes Resume Books to prospective employers • Large compilations of student-submitted resumes • Electronic distribution leverages hyperlinked index

11. Case Study:Graduate Career Services at Ford School M+Box Solution • Resume Books created as PDFs with hyperlinked index • Open web access makes books available immediately on request • Benefits • Distribute large files electronically • Eliminate cost of printing and distribution • Immediate availability via the web • Analytics on effectiveness of promotional activities

12. Case Study:LSA and ITS Software Distribution • Distribute software to campus customers • Rapid fulfillment

13. Case Study:LSA and ITS Software Distribution M+Box Solution • Store software in folders • Permit appropriate customers to download • Benefits • Large quota and file size • Eliminate DVD production cost • Instant delivery • Eliminate e-Waste • Validate receipt of files

14. Case Study:Ross School of Business Students, staff and faculty use Xerox multi-function devices to scan and store documents

15. Case Study:Ross School of Business M+Box Solution • Use APIs to develop custom solution • Scanned documents stored in personal M+Box account • Benefits • APIs enable custom solutions • Cloud-based standard environment that students know how to use • Mobile device access to scanned documents

16. Case Study:UMHS Revenue Cycle • On-the-job reference materials for MiChart go-live • Most current information must be accessible

17. Case Study:UMHS Revenue Cycle M+Box Solution • Store files in M+Box, link from Intranet • New versions immediately available • Benefits • Able to update in place • Electronic vs manual file distribution saves time • On-demand access to latest information

18. Case Study:School of Social Work Client simulations in class recorded and stored for further analysis and sharing student instructor /students

19. Case Study:School of Social Work M+Box Solution • Students record w/smart phones, upload to M+Box • Files shared with instructor and classmates student • Benefits • Reduced expense of video sharing service • Moved work from instructor to students • Files easily shared for analysis instructor /students

20. More Case Studies itcs.umich.edu/storage/box/case-studies/ And contact maryb@umich.edu to contribute your own

21. Collaborate with M+Box MaryBeth Stuenkel M+Box Service Owner maryb@umich.edu

22. The problem • Sharing files with colleagues on campus and off has been a challenge, with email being the most common tool. But email results in multiple copies of the same file which are hard to control, track and manage. • The opportunity • Features of M+Box provide a rich environment for collaborating with colleagues both on and off campus. • Personal accounts • 50GB quotas enable you to save and share lots of files. These accounts are for your personal use. • Shared accounts • 200GB quotas provide even more space for projects, teams, classes and more. These accounts are best for work that stays at U-M, even if the people using it move on. • Unique features • Up to 5GB file size • Get updates when files are accessed • Set sharing expiration dates • Granular sharing permissions • Upload • Previewer • Viewer • Editor • Upload via email or widget • Comment on files • Assign tasks • Examples • Store and share video files • Biomedical Engineering stores and accesses large video files of faculty candidate presentations for committee members to review • Eliminate distribution of large printed info • Graduate Career Services at the Ford School distributes books of students’ resumes to prospective employers with no printing or mailing • Distribute software • LSA ITAM and ITS SWDIST distribute software around campus, reducing use of CD’s and campus mail • Utilize APIs • Using the Box APIs, the Ross School developed an application to scan from their multi-function devices directly to M+Box • Share reference materials on mobile devices • UMHS Revenue Cycle makes on-the-job MiChart reference materials available to physicians, nurses and other patient care staff Collaborate with Personal and shared accounts enable U-M staff, faculty and students to store and collaborate on any type of file with anyone, anytime, anywhere, on any device. Getthings done in less time and for less money using M+Box personal and shared accounts Accomplish things you couldn’t do before by leveraging M+Box’s generous quota and maximum file size http://box.it.umich.edu/info

23. 150101 Discover how your U-M colleagues are using the large storage capacity and collaborative power of M+Box to get things done in less time and for less money. Learn how this free campus resource can help you to accomplish things you couldn’t do before by collaborating with others both on campus and off.