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Interior Implements Revised OMB Circular A-123--Appendix A: Internal Controls over Financial Reporting

Interior Implements Revised OMB Circular A-123--Appendix A: Internal Controls over Financial Reporting. DOI Business Conference Eric Eisenstein, Office of Financial Management. DOI A-123 – Status Outline. Approach – Top Down Assessment Process Operational Challenges Progress to Date

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Interior Implements Revised OMB Circular A-123--Appendix A: Internal Controls over Financial Reporting

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  1. Interior Implements Revised OMB Circular A-123--Appendix A:Internal Controls over Financial Reporting DOI Business Conference Eric Eisenstein, Office of Financial Management

  2. DOI A-123 – Status Outline • Approach – Top Down • Assessment Process • Operational Challenges • Progress to Date • Project Monitoring Tools • Moving Forward – Adding Value

  3. Consolidated Control Environment PAR / Financial Reporting Approach – Top Down Independent Review and Analysis Integrated Internal Control Framework (A-123) Evaluation (GPRA, Single Audit, FMFIA) Reporting (CFO, GPRA, IPIA) Technology (FISMA, FFMIA, Clinger Cohen) Oversight (IG Act) Bureau Control Processes

  4. Five-step Assessment Process

  5. The Interior Challenge Department of the Interior Increasing Demands in Service Areas • Documenting our Compliance with A-123 • Dealing with the Complexity of the Interior Business Environment • 64 Sub-functions Mapped to the OMB Business Reference Model • 10 Major Components • 2500 Business Locations • 16 Financial Systems • 27 Acquisition Systems • 107 Property Systems

  6. Integrating Existing Processes • Retooling Existing Management Control and Performance Activities • Revised and Issued Updated Management Control Guidance • Developing More Efficient Approaches to Compliance with Multiple Requirements (Information Technology, etc.) • Capitalize on Expansive Bureau Control Reviews • New Processes Geared to Financial Reporting Controls • Tied SES and Employee Performance to A123 Delivery • Instituted Implementation Monitoring Process

  7. What We Have Done • Expanded the Interior Management Control and Audit Follow-up Council to Include the CIO and Procurement Executive • Organized a Senior Assessment Team • Develop a Detailed Plan and Methodology • Meld Bureau Efforts into an Interior Approach • Defined the Methodology and Materiality Level • Identified Significant Account Groups to Test, and Identifying the Major Risks • Identified Business Processes and Subprocess; Currently Documenting • Engaged a Contractor for Assistance

  8. The Nuts and Bolts • Obtain A Clear Understanding of Departmental Requirements to Facilitate a Top Down Approach • Process Documentation • Identifying Process Owners • Linking Transactions, Accounts, Financial Statement Line Items, and Other Key Reports • Identify Significant Line Items • Identifying Key Controls

  9. DOI Implementation Schedule • Tight Deadline for Compliance • Planning Nearly Complete • Finalizing Assessment Plan • Assessment Began in February 2006 • Testing Began March and End July 2006 • Summarizing Results in July 2006 • Reporting in August 2006

  10. Next Steps – Instilling Management Controls Culture and Repetitive Processes • Maintain Management Involvement and Support • Develop and Increase Automated Control Activities/Processes Using Systems • Improve Process Maturity- Improve Risk Assessment Quality, Enhance Awareness at Program Level • Identify Enterprise Options – Integrated Tools, “Dashboards” and Testing Capabilities • Enhance Communication Plan Activities

  11. Next Steps - Continued • Improve Training Presentation • Optimize Resources • Optimize Plan • Align with Embedded Processes Management and IT Control Monitoring

  12. Continue Integration - IT Security and A-123 • Guidance on Updated NIST and Draft OMB Guidance on FISMA. • Mapped Requirements Like NIST to A123 Plan. • Reiterate that FISMA Reviews Need to be Concluded by June 30. • Security for Applications.

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