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CPO Information Technology Training

CPO Information Technology Training. OSF Overview IT Procurement EITA. Office of State Finance Information Services Division. ISD Procurement Mission:

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CPO Information Technology Training

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  1. CPO Information Technology Training OSF Overview IT Procurement EITA

  2. Office of State Finance Information Services Division ISD Procurement Mission: To support the State of Oklahoma Agencies’ Information Technology purchasing initiatives by providing outstanding service through quality, efficiency, integrity and understanding.

  3. IT Consolidation- House Bill 1304 The intention of IT Consolidation is to: • Standardize • Centralize • Simplify • Optimize

  4. WIKI HB1086 Located on the OSF CIO Website under Communities of Practice Wiki https://wiki.ok.gov/dashboard.action • HB1086 mandates that a procurement wiki be developed to provide two way communication between procurement officers and potential vendors who have questions regarding a request for proposal or an invitation to bid • and provide viewing access to members of the general public.

  5. E P Future Approval Process O R Benefits • Paperless requisition process • Easily sources to PO • Improved tracking of approvals • Efficient document viewing • ISD Procurement will train users on process

  6. OSF Form 115 OSF Form 115 is required for information technology acquisitions Upon approval OSF will issue OSF 2133 approval form COMING SOON Approval requests and approvals will be submitted electronically………via e-Pro

  7. Schedule of Reports The following is a list of reports all State Agencies are required to submit annually, to the Office of State Finance's Information Services Division. September 1stDisaster Recovery/Business Continuity Plan(s) Title 62 O.S. § 34.12. July 1st Information Technology and Telecommunications Plan (Includes accessibility compliance reporting) Title 62 O.S. § 34.16. September 1stHardware, Software, and Communication inventory Title 62 O.S. § 34.1 December 1st Statewide Security Risk Assessment Title 62 O.S. § 34.32.

  8. Technology Procurement IT procurement methods : • Competitive Bidding Process • Informal – an unsealed bid • Formal- a sealed bid Agency may make IT acquisitions with approved internal procedures on file . Acquisitions above the agency’s dollar threshold are procured by ISD Procurement.

  9. Technology Procurement – Cont’d • Non- Competitive Bidding • Sole Source • Professional Services • Consolidated Contracts • Emergency Acquisitions • Negotiated and established agreements • Statewide Contracts • OneNet Contracts • GSA Contracts

  10. IT Solicitation Pre-Planning - Agency should verify the expenditure is in their IT Budget Plan and on file at OSF • Agency may request a Pre-IT Solicitation meeting • Who should be involved?

  11. IT Solicitation Pre-Planning – Cont’d • Purchasing/ Contracting Officer • Subject Matter Expert (SME) • Administration • End User/ or anyone who will have a vested interest in the final outcome - Early involvement of ISD IT Procurement is recommended.

  12. IT Solicitation Pre-Planning – Cont’d ISD will…………….. • assist you with developing the solicitation, evaluation tools, and any required research, etc. • review and discuss agency's timeline to establish a timely completion • provide you with any other additional procurement assistance required.

  13. IT Procurement Flow Solicitations processed by ISD IT Procurement will require the following: • People Soft Requisition • The solicitation’s description and scope. • Detailed specifications • Any agency Special Provisions • Any instructions to suppliers • Evaluation method and criteria • Evaluation Scoring Tool • Your Suggested Vendor List Additional details can be found on the website

  14. IT Statewide Contracts • IT Statewide Contracts are located on the ISD website at: www.ok.gov/cio/Procurement/Statewide • Statewide IT Contracts are identified by the alpha code “ITSW” followed by the numeric ID number. • Example ITSW0782

  15. Electronic Information Technology Accessibility EITA -A copy of the existing EITA Standards can be located on the OSF website at: www.ok.gov/cio/documents/isd_itas.doc -The EITA Clause used in all IT Solicitations can be located on the Central Purchasing website at: http://www.ok.gov/cio/Procurement/index.htm

  16. VPAT and ACCESSIBILITY The VPAT and Accessibility can be located at: http://www.ok.gov/cio/Procurement/index.html The webpage contains the following information: • Accessibility Standards • EITA CPO Training material • VPAT forms by type of acquisition • VPAT Procedures and Checklists • Manufacturer VPAT Websites for most of the IT Statewide Contracts

  17. Questions You may submit your questions to: purchasing@osf.ok.gov

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