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Understanding RFP Validation and the Role of Forestry Professionals

This document outlines the significance of authentication and validation in professional forestry work, detailing the approval process, compliance assurance, and the responsibilities of regulated forestry professionals (RFPs) in Alberta. It highlights the need for due diligence, accurate record keeping, and the importance of timely submissions to ensure that work is conducted by qualified individuals. The structured approach to validation includes appraisal methods that support critical decision-making in forestry management, emphasizing professional integrity and accountability.

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Understanding RFP Validation and the Role of Forestry Professionals

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  1. 2011 CAPF Professional Workshop Professional Sign-offs

  2. Divider: Option 2This may be used as a main section divider Professional Sign-offs 1- Why Authentication/Validation 2- Annex 2 – RFP Validation 3- Approval Process4- Compliance Assurance5- Authentication Policy

  3. Why Authentication/Validation? • Professional Work • Forestry Professional • Code of Ethics • Standards of Practice • Professional integrity

  4. Authentication / Validation • Authentication Policy • Validation (Annex 2)

  5. Divider: Option 2This may be used as a main section divider Annex 2 - RFP Validation

  6. Definition RFP Regulated Forestry Professional • Regulated member • College of Alberta Professional Foresters • College of Alberta Professional Forest Technologists • RPF or RPFT only

  7. RFP Role • RFPs must submit work (Annex 2) • Work done by RFP or others • Exemption – Companies harvesting less than 30,000 m3 annually from public land • Validating Work • Sign, professional title (RPF, RPFT), registration number • Stamping (professional seal) and signing

  8. Why RFP Validation? • Assurance that work is • completed by qualified professionals • prepared with due diligence • Accurate (done by RFP or others) • Complete and accurate “auditable” records are kept

  9. Due Diligence • Desired outcome achieved • Negative consequence minimized • Completeness • Conclusions • Procedures followed (e.g. SOP, checklists) • Records kept (and retrievable)

  10. Complete and Accurate • Free of errors or omissions • Submitted on time • Prompt notification and correction • Readily understood • Complete documentation

  11. Responsibility and Accountability • Industry and Government RFPs • meet standards • work they oversee, complete and submit • Government RFPs • complete accurate and timely reviews • direction or corrective action • Accountability is not transferred

  12. Divider: Option 2This may be used as a main section divider Approval Process

  13. Two Approval Processes- Appraisal- Acceptance

  14. Appraisal • Work with Significant potential risk • SRD due diligence • Communication is critical • Validated work is accurate

  15. Appraisal • Verify completeness • Verify accuracy • Review checklists • Review risk items (e.g. past performance) • Communication is critical

  16. Validated and Complete Appropriate explanation Recommend approval Validated and Incomplete Appropriate explanation Recommend approval Appraisal

  17. Appraisal Validated and Incomplete • Without appropriate explanation • Without explanation • Do not accept Not validated • Do not accept

  18. Reviewing RFP Prepare and File Report • Factors chosen to evaluate • Results of assessment on accuracy • Outcome of appraisal • Recommendations/decision rationale • Reviewer names, dates • Validation

  19. FMP Appraisal

  20. FMP Appraisal • Validated • Review checklists http://srd.alberta.ca/ManagingPrograms/ForestManagement/RegulatedForestryProfessionals.aspx • Compare FMP against Standards • Appraisal checklists

  21. FMP Appraisal • Standards / adjusted standards met (e.g ToR, Approval Letters) • Stakeholder input • Consultation Records • Public • Aboriginal

  22. FMP Appraisal • Reviewing RFPs Appraisals validated and filed. • Recommendations to FMB Executive Director

  23. FMP Approval • Approval by FMB Executive Director • Approval Decision • Validated • Available to Public

  24. Two Approval Processes- Appraisal- Acceptance

  25. Annual Operating Plan • Appraisal • General Development Plan • Compartment Assessments • Acceptance • Final Harvest Plan • Road Plan and Fire Control Plan • Reforestation Program

  26. Acceptance • Work with limited potential effect • Validated/Checklists • Complete • Appropriate explanation • Accept • Approved in 5 days • Field Inspections

  27. Compliance Assurance • Industry Self-Reporting • SRD Inspections • FOMP Internal Audits

  28. Industry Self-Reporting • See Directive 2006 – 04 Timber and Reforestation Operations Monitoring (i.e. status of active timber operations by disposition) • Monthly reporting form – must be validated

  29. Forest Operations Monitoring Program • FOMP is ISO 9001:2008 Registered • Quality Management System • Management-improvement focused • Pro-active communications • Based on plan-do-check-act cycle

  30. FOMP Inspections • Inspections conducted by SRD Staff • Validate Inspections • FOMP Course • CAPF or CAPFT member • Number of inspections is risk based • Based on enforcement history and past performance • Harvest level • Validation

  31. 2009-2010 FOMP Report Top Operational Issues • Utilization Standards • Forest Protection – debris disposal • Watercourse protection

  32. FOMP Audits • Internal  "audits" • Audit 20% of total inspections by inspector • Implications – induced error • Address non-compliance

  33. Validation (Annex 2) • Reliance on Professional Integrity -Forest Management Process • Government and Industry RFPs

  34. Authentication Policy

  35. CAPF Authentication Policy • Effective August 1, 2010 • Demonstrate to: • Public • Government • Other professional association • Work completed/reviewed by RFPs • Bound by Code of Ethics • Advanced Education

  36. CAPF Authentication • Period of Education • Monitoring and Enforcement • Public /Private Land

  37. Thank you!Contact Information Email: Vicky.Bosse@gov.ab.caTel: (780) 427-4707

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