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E-911 Services Board General Business Meeting - May 10, 2012

This document outlines the agenda for the E-911 Services Board General Business Meeting held on May 10, 2012. Key topics include approval of previous meeting minutes, updates on the PSAP Grant Program, requests for grant extensions for various projects across Virginia, and discussions on old and new business, including PSAP data validation and the Next Generation 9-1-1 plan. Several localities report on their consolidation projects and grant progress. The meeting concludes with public comments and a calendar note for the next meeting on July 12th.

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E-911 Services Board General Business Meeting - May 10, 2012

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  1. E-911 Services Board Meeting General Business Meeting May 10, 2012 www.vita.virginia.gov 1

  2. Agenda • Call to Order • Approval of Minutes from March 8th • PSAP Grant Program Award Extensions • FY 2014 PSAP Grant Guidelines • Old Business • New Business • Public Comment • Adjourn

  3. PSAP Grant Program Award Extensions www.vita.virginia.gov 3

  4. Wythe and Wytheville Consolidation • Awarded $717,714 through four separate grants for a consolidation project • Localities have drawn down $55,629 • Requesting an extension until 12/30/12 • Consolidated center is in the final stages of construction with an expected completion date of July 2012 • Equipment purchase phase in underway • The new center is targeted to be operational in October 2012 • Some delay in project was experienced because additional local funding was needed to complete entire project, but this issue has been resolved

  5. Wythe and Wytheville Center

  6. Alleghany & Covington Consolidation • Awarded $800,000 through three separate grants for a consolidation project • Localities have drawn down $600,000 • Requesting an extension until 12/30/12 • Radio line of site studies have been completed and a SOW has been signed and executed to upgrade Dispatch resources with a uniform CAD/mapping system for the agencies. • Localities have had to overcome local governance issues and funding commitment is key • Intermediate solution has been to focus on shared technology and then physical consolidation • The building and consolidated dispatch should be completed by 06/30/15

  7. Lee County • Awarded $68,950 for a 9-1-1 training project • Locality has drawn down $4,837 • Requesting an extension until 6/30/13 • Lee County is still in the process of implementing E-911 and wireless 9-1-1 • Expected completion date is the end of the 2012 calendar year • These implementations have taken longer than expected because addressing in a rural locality is challenging and the County has not yet achieved the minimum validation percentages • A large part of the grant will be used to train new personnel, but E-911 and wireless deployments must occur first

  8. James City County • Awarded $300,000 for a data sharing project • Locality has drawn down $150,000 • Requesting an extension until 6/30/13 • Project experienced technical and physical delays: • Consolidation of York, Poquoson, and Williamsburg PSAPs • York-Poquoson-Williamsburg PSAP was flooded in July 2009 • Both PSAPs purchasing separate CAD systems, which caused an interface issue between the PSAPs • Vendors have been working to develop a unique CAD to CAD interface using national standards • Deployment date for configured data is May 2012 • Additional time is needed for continued testing and project completion

  9. Charles City County • Awarded $96,000 for a CAD/GIS mapping upgrade project • Locality has drawn down $65,896 • Requesting an extension until 12/30/12 • During the implementation phase of the upgrade, the locality experienced a failure to one of their CPE workstations • This workstation was no longer supported by a maintenance agreement with a vendor and locality needed to first obtain grant funds to replace the workstation • Despite setback, a portion of the upgrade has been completed

  10. FY 2014 PSAP Grant Guidelines www.vita.virginia.gov 10

  11. Overview of Changes to Guidelines • Changes from FY 2013 Addendum included • Adherence to reporting requirements to participate in PSAP Grant Program • Cost recovery • Wireless Education Program: • Includes all education/training opportunities offered in the Commonwealth of Virginia, except for those sponsored by vendors or private organizations • Must follow Virginia Travel Guidelines for in-state travel • Separate grant extension request form • PSAP Individual Training rank eliminated • Staff action item: • Prepare a consolidation report

  12. Old Business • PSAP Data Validation Process • Update on NG9-1-1 Plan

  13. New Business • Reappointments to PSAP Grant Committee • CMRS Subcommittee Report

  14. And In Conclusion • Public Comment • Adjourn • Next meeting date is July 12th

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