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Addressing, Automation & Presort

Addressing, Automation & Presort. Lloyd M. Moss. Agenda. Overview of how Addressing, Automation and Presort earn postal discounts Addressing Requirements: present and future Automation &Presorting Fundamentals. Overview.

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Addressing, Automation & Presort

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  1. Addressing, Automation & Presort Lloyd M. Moss

  2. Agenda • Overview of how Addressing, Automation and Presort earn postal discounts • Addressing Requirements: present and future • Automation &Presorting Fundamentals

  3. Overview • You must meet USPS addressing requirements and print Postnet or Intelligent Mail Barcodes (IMBC’s) to qualify for automation discounts. • You must presort mail that meets USPS addressing requirement to actually earn presort and automation postal discounts

  4. Addressing Requirements • Defined in the Domestic Mail Manual, USPS publication 28 and in CASS™ regulations • In the event of conflicting information, the DMM takes precedence • An address must be complete and accurate for mail to be delivered in the shortest amount of time at the lowest cost to the USPS

  5. Address Elements • Primary Address (Street Address) • Secondary Address (Apt No, Suite No, PO Box) • City • State – must use specific abbreviations • ZIP Code (Zone Improvement Program) • ZIP+4 • Delivery Point • Carrier Route (not printed on mail piece)

  6. ZIP Code 200011103039 • 5 Digit ZIP Codeidentifies the post office/station(Washington, DC) • ZIP+4 is a 4 digit code that identifies the block face • Delivery Point - 2 digit code to make 11 digit barcode unique • Check Digit – 12th digit to ensure proper decoding of barcode

  7. Postal Barcodes • Must be printed on mail piece to qualify for automation discounts • Two types of barcodes can currently be used for letters and flats • Postnet (5,9,11 Digit ZIP + check digit) • Intelligent Mail Barcode (for flats as of 5/1) • 5,9,11 Digit barcode+other information to identify mailer, unique piece and services provided (more on this in next session) – likely to be mandated in 2009

  8. Carrier Route (CRRT)Used for Enhanced Carrier RT Preparation • 4 character code that identifies the mail carrier or route. 3 digits preceded by one of the following alphabetic codes: C Urban B PO Box R Rural Route H Highway Contractor G General Delivery Example: C015

  9. Enhanced Line of Travel (eLOT) • 5 character code that identifies how the carrier route and how it is delivered. • Includes the 4 digit Carrier Route followed by one of the following alphabetic codes: A Ascending D Descending Example: 0015A

  10. Address Example: 203 MAIN ST WASHINGTON DC 20001-1101 DPBC: 200011101031 0015A 201 203 205 C015 CRRT: C015 eLOT: 0015A 1101 Main St Washington DC 20001 202 204 206 C016 1102

  11. Useful Acronyms • DPV™ Delivery Point Validation • Separate database that contains all delivery points • EWS Early Warning System • File that contains addresses that have not been added to the USPS address database • LACSLink™ Locatable Address Conversion System • Separate database that contains 911 converted addresses, USPS converted street addresses, and renumbered PO Boxes

  12. CASS™ • Coding Accuracy Support System • Measures the accuracy of address matching software such as CODE-1 Plus • CASS™ process creates USPS Form 3553 • CASS™ software will “standardize” an address, lookup a ZIP+4, carrier route, “delivery point”, and eLOT number. • Successful ZIP+4 lookup required to qualify for automation discounts

  13. CASS™ is First Step to get discounts • Presort is the other step required to get discounts

  14. CASS™ Cycle L (8/1/07) • Requires primary address (street numbers) to be validate using DPV file to qualify for automation discounts • Requires LACSLink™ to be used to get ZIP Code

  15. CASS™ Cycle M (8/1/08) • Requires DPV validation of high rise apartment numbers to pass secondary address validation, but this validation will still not be required to qualify for automation discounts. • SuiteLink™ required • Preferred Street Alias must be used in output

  16. Future Requirements? • CASS™ required in 7/2009 to earn any postal discounts (proposed in Fed. Register) • Must use Standardized Address on mail piece • Secondary Address Validation with DPV to qualify for Automation rates? • DPV failures pay Single Piece Rate, not Presort Rate? • USPS wants mailers to implement closed loop upstream address management!

  17. Move Update Requirement • Currently in effect for First Class • Will be expanded to Standard Class in early 2009 • Requires COA identification • Requires updating mailing list data within 185 days with new address

  18. COA Identification Methods • NCOALink™ - pre-mailing • ACS™ - post-mailing • FastForward™ - post-mailing • Updating requirement described in detail in USPS publication 363 • IMBC will allow very easy enforcement!

  19. Automation & Presort • The point of worksharing discounts for addressing and presort is to allow the USPS to reduce the amount of work they need to do in order to process mail • This requires mailers to prepare mail so it can be processed further “upstream” • The USPS sorting process relies on scanning barcodes. Mail with barcodes already on it can be more easily sorted than if the USPS has to spray the barcode on themselves. • Presorting allows the mailer to separate and containerize mail so it can be processed as far upstream as possible. The further upstream, the bigger the worksharing discount.

  20. Presorting • Process by which the mailer prepares mail so it is sorted, bundled and containerized based on postal regulations in DMM • Allows mailers to do some of the work otherwise done by the USPS and enjoy some cost savings • Presort Software is certified by PAVE™Presort Accuracy and Validation Evaluation

  21. Presorting(continued) • Presort considerations • Piece attributes • Dimensions & processing category • Weight • Contents • Identical or Non-identical • Size of the mailing (number of pieces) • Geographic concentration of mailing

  22. What Does Presort Software Do? • Sorts mail for maximum postal discounts • Defines bundles and containers (sacks, trays and pallets) • Creates sack, tray and pallet labels • Creates reports that USPS requires for acceptance, verification and acceptance • Can create Mail.dat™ files for other applications

  23. Mailers that Use Presort Software Can Increase Postal Discounts • Consolidated like small jobs into larger jobs prior to presorting and production. This increases ZIP Code density. • Standard, Periodical and Package Services mailers need to more aggressively take advantage of drop ship discounts. • Mail that is not at least earning at least a 3 Digit automation discount could be handed to a presort service bureau for commingling. • Increase automation discounts by improving address hygiene.

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