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CV Secretarial Staff Meeting

September 25 & 27, 2012. CV Secretarial Staff Meeting. Gonda 5-104 Leighton Lecture Hall (Broadcast to SMH MB 4-510). 10:00 – 11:00 a.m. AGENDA. Introduction of secretarial trainees Teleworking CV Division Med Sec Guidelines Note Items . Introductions. Laura Larson

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CV Secretarial Staff Meeting

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  1. September 25 & 27, 2012 CV Secretarial Staff Meeting Gonda 5-104 Leighton Lecture Hall (Broadcast to SMH MB 4-510) 10:00 – 11:00 a.m.

  2. AGENDA • Introduction of secretarial trainees • Teleworking • CV Division Med Sec Guidelines • Note Items

  3. Introductions • Laura Larson • Katrinna Greentree

  4. Teleworking • New opportunity • 60-day pilot

  5. Medical Secretary Guidelines • Consistent guidelines across three work units • Access document on CV web page • Work in progress

  6. Medical Secretary Guidelines • Call CV Absence Pager (255-3382) between 7:00 & 8:00 a.m. • Third working day absent, call Employee Health Services @ 284-3211 • Rest/meal breaks—take breaks away from work station • Conduct personal business during lunch or rest breaks

  7. Medical Secretary Guidelines • Expectation to attend a minimum of one Mayo-sponsored class/year • All staff to assist with training of new employees/trainees • Internet use for personal reasons to be limited to rest/lunch breaks (ideally away from work space)

  8. Medical Secretary Guidelines • Cell phones should be on “silent” or off and put away • Limit texting to rest/meal breaks • Telephone Service Essentials • CV Division greeting • NP/PA address guideline • Outlook E-Mail Essentials

  9. Medical Secretary Guidelines • PTO policy combines vacation, holiday, sick, and personal time into single balance • Base amount + 48 hrs holiday + 28 hrs sick time + 12 hrs PLT • Example—new employee: 12 days + 11 = 23 days or 7.08 p/pay period • Employees expected to use PTO for holidays and/or sick days

  10. Medical Secretary Guidelines • Impact of unpaid holidays to coworkers • Work units may establish maximum number of paid or unpaid absences, including holidays, for a given year

  11. Note Items • February 13 is our go-live date for e-prescribing, phase I. Review online tutorial prior to this date and print off quick reference guide http://mayoweb.mayo.edu/mics-eop/education.html • Reminder to reassign, to yourself, the MICS InBox for the providers you support when provider away

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