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Public Housing Family Self-Sufficiency

Public Housing Family Self-Sufficiency

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Public Housing Family Self-Sufficiency

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  1. Public Housing Family Self-Sufficiency For Fiscal Year 2008 CFDA # 14.877


  3. PH FSSPROGRAM PURPOSE Funding for PHAs to hire a program coordinator to link participating families to the supportive services they need to achieve self-sufficiency.

  4. FUNDS AVAILABLE • $12 million • no rollover

  5. PH FSS Eligible Activity • Pay salaries and fringe benefits to PH FSS coordinator for one year.

  6. INELIGIBLE ACTIVITIES • Salary for an FSS Coordinator for the HCV FSS program • Services for program participants • Administrative Activities • May not pay a contract administrator or grant writer • May not be used for administrative costs

  7. PH FSSMAXIMUM FUNDING • New Applicants: $68,000 max for ONE full-time position, (TOTAL salary AND fringe benefits) (up from $65,500) • Renewal PHAs: $68,000 max per each full-time program coordinator position awarded under the last two years of ROSS PH FSS NOFAs.

  8. PH FSS Maximum Funding • Salaries may increase by up to 3% over your last funding, up to cap • For more than 3%, approval must be granted by the Field Office. • Even with a part-time program coordinator, the 25 slot minimum must be maintained

  9. APPLICATION DEADLINE July 18, 2008 11:59:59pm Eastern No exceptions Received AND validated (which may take 24-48 hours)

  10. Application Deadline Date/Waivers • See NOFA for requirements for waiver request. • May email request, but must be received at least 15 days before due date. • No deadline extension will be granted for paper application • DUNS number is still required

  11. Changes from 2007 • Max program administrator salary $68,000 • Programs funded in 2005, 2006 and/or 2007 qualify as renewals (used to be only the last two years) • AFFH statement required at grant agreement, not in application • Match certification is now required at grant agreement.

  12. ELIGIBLE APPLICANTS • PHAs and Tribes/TDHEs • Applicants must administer a low-rent public housing program • Applicants must have an approved PH FSS Action Plan on file with their local HUD Field Office/Area ONAP office prior to this NOFA application deadline.

  13. ELIGIBLE APPLICANTS • In general - Applicants may submit up to one application for each ROSS funding category (ROSS-Service Coordinators, PH FSS) • Only one application per PHA/Tribe/TDHE • Joint applications are eligible with a joint minimum of 25 slots. • You may not submit both a sole and joint application • You may have both HCV and PH FSS program coordinators as long as you have two approved plans and meet the requirements of both programs.

  14. ELIGIBLE DEVELOPMENTS & PARTICIPANTS • Only conventional Public and Indian housing developments may be served by ROSS grant funds. • All participants must be residents of conventional public housing or NAHASDA-assisted housing. • HCV residents are not eligible.

  15. GRANT TERM • All grants are for one year from the date of Grant Agreement • Grant begins when the HUD-1044 is signed by both grantee and HUD • Anywhere in the application that asks for dates, estimate.

  16. FUNDING RESTRICTIONS • Salaries only; up to $68,000 for salary and fringe benefits • Must have documentation on file that the salary is comparable to similar professions in local area

  17. PH FSS New 2007 grantees have until the due date to enroll participants in order to be considered renewals. You must indicate more than 1 on the HUD-52767 question 9b – “total number of PH FSS Participants”

  18. JOINT APPLICANTS • Joint Applicants – must designate a lead applicant. • Lead applicant must be registered with and must submit the application • Lead applicants are subject to all threshold requirements

  19. Joint Applicants • Non-lead applicants are subject to Threshold Requirements outlined in Section III.C. of the General Section • All partiesto the joint application must be eligible applicants

  20. Threshold Requirements • FSS Action Plan • PHAs must have an approved FSS Action Plan (specific for PUBLIC AND INDIAN HOUSING… HCV FSS Action Plans will need to be amended) • If this is a new or amended Plan, it will need to be submitted to the Field Office with enough time for review and approval before the deadline for this NOFA • FSS Action plans must comply with 24 CFR 984.201

  21. Threshold Requirements • The Field Office/Area ONAP will do a Past Performance review – check in with them that they will give you a “Pass” on that. If you check now, you may have time to correct any problems • Also check that your FSS Action Plan is approved and on file.

  22. THRESHOLD REQUIREMENTS • For Troubled PHAs, Contract Administrator Partnership Agreement (you may not pay for a Contract Administrator) • All General Section requirements • Code of Conduct • Statement on Affirmatively Furthering Fair Housing is now a requirement at Grant Execution, not in the application

  23. Program Coordinator Responsible for: • Linking FSS program participants to supportive services • Ensuring services included in participants’ contracts of participation are being provided • Ensuring participants are fulfilling their responsibilities • Ensuring escrow accounts are established and properly maintained

  24. Program Coordinator • Work with Program Coordinating Committee and local service providers • Case management • Job development • Outreach to residents with disabilities • Monitor the progress and evaluate overall success

  25. Program Coordinator • Under normal circumstances, a full-time FSS coordinator should be able to serve approximately 50 FSS program participants. • A full-time position should manage at least 25 slots • A part-time position is eligible, but must still have at least 25 slots.

  26. Application Requirement • Evidence of salary comparability to similar positions in the local jurisdiction must be kept on file in the local office. • There is a box to check on HUD-52767 to attest to this. (7f for renewals and 10b for new)

  27. PROGRAM REQUIREMENT • PHA must use a Program Coordinating Committee to secure the necessary resources to implement the FSS program. • See 24 CFR 984.202 for more information

  28. PROGRAM REQUIREMENT • Participating families must enter into a contract of participation. The contracts shall be for FIVE years. • THEREFORE, even though the grant term for this grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years. • Think seriously before establishing a new Program. Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of Participation.

  29. Program Requirement • Escrow Accounts • Shall be computed using the guidelines set forth in 24 CFR 984.305.


  31. Funding Priority • 1st– renewals for applicants that have achieved High Performer status on most recent PHAS review • 2nd– standard performer renewals • 3rd– Troubled performer renewals • 4th– New applicants • There will be no “expansion” funding this year

  32. Order of Funding • First all eligible applicants in Category 1, then, Category 2, etc. • If not enough funds for all of a category, highest Graduation Percentage first • If a tie, highest Positive Escrow Percentage • Then, largest program size

  33. Order of Funding • Graduation Percentage • Percent of PH FSS families that have successfully graduated from the program • See question 9g on HUD-52767

  34. Order of Funding • Positive Escrow Percentage • Number of PH FSS families with positive escrow balances as a percentage of total PH FSS enrolled families • See question 9d on HUD-52767

  35. Reminder • Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for documentation of eligibility

  36. Program Change from 2007 • 25% match documentation is now required for PH FSS • This is not a requirement of application at this point. • If selected, you will be required to have your ED attest to 25% match in the form of cash or in-kind services before the grant agreement will be signed. • Probably the new ROSS Form HUD-52769 will be used. • Match letters will need to be kept on file.

  37. Section 3 • PH FSS and ROSS are subject to Section 3 requirements. • There are separate reporting requirements that have been required in the past which include an annual HUD-60002 paper or online submission • Section 3 is getting serious about this and may in the future impose penalties for non-reporting that may include in-eligibility for future funding.

  38. Application Submission • In the application package only the Adobe forms, such as the SF-424, are identified as “mandatory documents.” • HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “optional documents” section or in the Instructions Download.

  39. Submission Change from 2007 • The forms on are now in Adobe 8.1.2 instead of “pure-edge”. if you do not have this version of Adobe, you will need to download it from • These forms are still only fillable and not saveable unless you have Adobe Professional 6.0 or higher. • If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more information (p.12755)

  40. Submission Change from 2007 • Unlike in Pure-edge, in the new Adobe format, to complete a form in “mandatory documents” or “optional documents” you must first move the form over to the “submission” box then open the form and fill it out.

  41. Application Submission • Please see the NOFA for a checklist of required application content • You do not have to submit this checklist

  42. Application Submission • Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to • DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive.

  43. Application Requirements - Forms • SF-424 – DO THIS FIRST – it will fill in sections of other forms automatically • Found in mandatory forms • Federal Identifier 5a = PHA code • Federal Award Identifier is for renewals ONLY – last year’s grant number • Renewals ONLY – select “continuation” for #2 – Type of application. All others “new”

  44. Application Requirements - Forms • SF-LLL – Disclosure of Lobbying Activities (if applicable) • Found in “Optional Documents” called “Disclosure of Lobbying Activities” • SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable) • You can either download it from HUDCLIPS or make one up yourself. It’s basically a blank piece of paper.

  45. Application Requirements - Forms • HUD-2880 – Applicant/Recipient Disclosure/Update Report • Found in “Optional Documents” • called “HUD Applicant-Recipient Disclosure Report” • Question 2 in Threshold Determinations applies only to THIS grant application. • Signature “signs” upon submission

  46. Application Requirements - Forms • HUD-2991 – Certification of Consistency with Consolidated Plan (if applicable) • Found in Instructions Download • called “HUD-2991” • Everyone needs either this one or the HUD-52752

  47. Application Requirements - Forms • HUD-52752 – Certification of Consistency with Indian Housing Plan (if applicable) • Found in Instructions Download • called “HUD-52752” • Everyone needs either this one or the HUD-2991

  48. Application Requirements - Forms • Contract Administrator Partnership Agreement (if applicable) • Required for All Troubled applicants • Found in Instructions Download called “HUD-52755 Administrator Partnership Agreement”

  49. Application Requirements - Forms • HUD-96011 Facsimile Transmittal • Required of all applicants even if not transmitting any faxes (indicate “no faxes with this submission and “0” for number of pages) • Found in Mandatory Documents called “HUD Facsimile Transmittal” • NEW PHONE NUMBERS • 800-894-4047 – toll free • 215-825-2796 - non-toll free

  50. Side note on Faxes • Use HUD-96011 as the cover sheet if you submit any fax attachments or they will NOT be read. • Entire applications submitted by fax will NOT be accepted • Use a separate HUD-96011 cover sheet for each document and fax separately • If you downloaded the application more than once, make sure that you use the fax cover sheet that came with the version of the application that you ultimately submit • If you re-submit electronically, you must wait for validation, then re-fax all faxes