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Administrative Support for The Academic Program Approval Process

Administrative Support for The Academic Program Approval Process. Objectives. Be familiar with the policy and governance framework Gain understanding of current administrative processes Promote awareness of the administrative support available

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Administrative Support for The Academic Program Approval Process

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  1. Administrative Support for • The Academic Program • Approval Process

  2. Objectives • Be familiar with the policy and governance framework • Gain understanding of current administrative processes • Promote awareness of the administrative support available • Opportunity to share good practices and improve administrative processes

  3. Current legislative framework • General Award Rules • Program rules • HUPP 3.20.2 – Course and Program Design • HUPP 3.20.3 – Academic Program Approval • HUPP 3.20.4 – Program Nomenclature • HUPP 3.20.11 – Course Coding System

  4. Objectives of THE PROGRAM APPROVAL PROCESS • The process has been designed to ensure: • consistency with UQ’s academic and strategic priorities • incorporation of appropriate learning experiences, teaching and evaluation methods and graduate attributes • QA procedures are embedded in each stage of program development • the quality and integrity of the program meets the highest academic standards within an established T&L policy framework • appropriate notification of proposed changes • consultation with relevant academic and administrative units, external and accreditation bodies • compliance with relevant legislation, such as the ESOS Act.

  5. Key principles of approval process • Program approvals involve a 2 committee structure: USMC and CAPP • CAPP’s role reflects policy oversight and quality assurance • PSC’s role is mainly compliance scrutiny • Sequence of submissions - designed to allow faculties to obtain necessary approval before a proposal is submitted to next stage of process. • Committees only consider information relevant to their role.

  6. University Senior Management Committee (USMC) • USMC considers notification of new and major program initiatives. • Considers the strategic aspects of new and major program initiatives prior to the development of more detailed academic aspects of the programs.

  7. Committee for Academic Programs Policy (CAPP) • Role of CAPP • a Committee of the Academic Board • policy oversight • to consider and advise Academic Board on matters of educational significance, including: • Faculty submissions for new and major academic program proposals • development of academic policies

  8. Programs Sub-Committee (PSC) • Role of PSC • compliance scrutiny, routine and primarily administrative nature • nomenclature amendments • changes to program rules • courses to be offered in non-standard teaching periods and variations to the Academic Calendar

  9. Single Stage Submissions • Required for: • program/field discontinuation (CAPP/Executive Deans concurrently) • nomenclature amendment (PSC) • new dual program from existing programs (CAPP) • program rule amendments (PSC) • non-award studies (e.g. enhanced studies) (CAPP)

  10. Templates for submissions • suite of templates • available from Program Bulletin website • linked also from HUPP 3.20. 3 – Academic Program Approval • designed to capture all required information

  11. Review of templates • review of forms in 2010 • objectives • better reflect program approval process • reduce complexity • promote timeliness • improve communication • structured consultation process • feedback welcome

  12. FORMS SUBMITTED TO CAPP • new programs and fields – (forms 1, 2, 4) • program discontinuations (form 6) • structural changes to existing coursework programs (form 3)

  13. Forms 4 -11 • new dual programs from existing programs (form 4) • nomenclature amendments (form 5) • discontinuations of programs/study sequences (form 6) • program rules (form 7) • non-award studies (form 10) • new courses (form 11)

  14. Program Bulletin • www.uq.edu.au/academic-board/program-bulletin/ • encourages communication and collaboration • UQ-wide scrutiny and early resolution of cross-faculty issues • tracks progress of proposals • shows history of program introductions, changes etc (2002-2009) • updated after meetings of PSC, CAPP, Academic Board, Legislative Committee and Senate

  15. Meeting dates(capp AND psc) • submission deadlines two weeks prior to meeting • meeting dates are communicated to faculties later in the year • mapped against key deadlines, e.g. publications, semester start dates

  16. WebsiteS • Academic Board website www.uq.edu.au/academic-board/index.html • minutes of meetings • meeting dates • terms of reference and membership • useful links e.g. to Programs Bulletin, relevant reports • Senate website www.uq.edu.au/senate/index.html • link to ‘University Rules and Rule Amendments approved by Senate’

  17. TOP 5 HINTS • Seek advice • Be specific and provide appropriate detail • Consult with other faculties as required • Be mindful of precedent and convention • Forward planning

  18. ADVICE AND ASSISTANCE • Karen Wheeler (x 51680): Secretary to CAPP • Carole Tate (x 51067): Assistant Secretary to CAPP • Letitia Madden (x 57106): Secretary to PSC • Ian Wilkins (x 53375): Assistant Secretary to PSC • Academic Administration provides advice on: • administrative aspects of submissions • forms to be completed • process for approval and next steps (e.g. CRICOS registration)

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