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Program Approval

Program Approval . Using Rubrics for Program Approval and Continuous Program Improvement. Career & Technical Education Issues for Carl D Perkins/MDE. Minnesota Rules 3505 Secondary Licensure Career and Technical Education Program Approval and Renewal Process.

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Program Approval

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  1. Program Approval Using Rubrics for Program Approval and Continuous Program Improvement “Leading for educational excellence and equity. Every day for every one.”

  2. Career & Technical Education Issues for Carl D Perkins/MDE education.state.mn.us Minnesota Rules 3505 Secondary Licensure Career and Technical Education Program Approval and Renewal Process

  3. Minnesota Rules, Chapter 3505. education.state.mn.us • 1100 Standards for Program Approval Written application for approval of vocational (CTE) programs by local education agencies shall be made to the commissioner of education. The commissioner’s approval to establish vocational (CTE) programs shall be conditioned on meeting the following minimum standards: • Vocationally licensed (CTE) instructional staff as specified in the state plan for CTE. • Sufficient and suitable facilities including laboratories, shops, classrooms, equipment, etc. • Class size conducive to efficient/effective teaching • Compliance with federal laws • Uniform Financial Accounting and Reporting System (UFARS) • Open to all students • Meet the appropriate level

  4. Minnesota Rules, Chapter 3505. education.state.mn.us 2400 Scope Then local education agency shall resubmit each approved program for evaluation by the commissioner of education at least once every five years.

  5. Minnesota Rules, Chapter 3505. education.state.mn.us • 2500 Instructional Program Approval • In-depth exploration of occupations to assist in the career planning process; • Development of occupational competencies designed to be recognized for advanced placement in postsecondary programs; and • Development of occupational competencies necessary to enter an occupation. Advisory committee to meet at least two times per year.

  6. Secondary Licensure education.state.mn.us Only teachers holding a valid CTE license are approved for use of federal and local levy dollars New Standard Licensure as of September 1, 2002 Community Expert, Variance, Waiver, Temporary Limited Licensure – (variance) (most are 3-year limits). MDE Licensure site (look up and forms): http://education.state.mn.us/MDE/EdExc/Licen/index.html

  7. Table of Career and Technical Education Programs and Licenses (Table C)http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html education.state.mn.us • Table C: • Column A - Program OE Code • Column B - UFARS Code/Budget Reporting • Column C - Program Name • Column D - Course Codes • Column E - Course Titles (generic) • Column F - Minnesota Common Course Catalog Number • Column G-L - Approved Licenses • Column M - Career Cluster • Column N-O - Used for Data Coding • Column P - Non-Traditional Program Identifier • Column Q-CIP Codes • Column R-X – Pathways for Technical Skill Assessment(s)

  8. Program Approval Schedule education.state.mn.us • FY13-14 Metro East and Central Minnesota • FY14-15 Southwest Minnesota • FY15-16 Southeast Minnesota • FY16-17 Metro West • FY17-18 Northern Minnesota • Repeating FY18-19 Metro East/Central Minnesota AND/OR: New Program/Courses are Added • Courses need new syllabus AND/OR: Change in teacher(s) need copy in MDE file

  9. Dates education.state.mn.us Due to MDE on or before December 1 for the year of the cycle. If received after that date, the program will NOT be approved until the next fiscal year. Meaning: dollars will NOT be able to be used from Perkins and/or the Local Levy for any aspect of the program for that year.

  10. CTE Program Approval Worksheet(Master Course List {MCL} Form) education.state.mn.us http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html Use this form for every program submitted. Each course syllabus you include in your program packet should have a corresponding line on the MCL to that course syllabus. IF you have 7 classes attached – there should be 7 lines on the MCL to match and EACH name on the MCL should be the exact same name as what is on the course syllabus. They need to be identical.

  11. Master List of Courses Con’t. education.state.mn.us Each line and column on the MCL needs to be filled out. District # / Type (usually 01) / Cycle Year (current one – 13-14) / School Name / Program (FACS) – 090101 would be your program #. Under Course Name – each course syllabus sent with the packet needs to have a corresponding course name to match the syllabus. Your six digit program number would be from the Table C along with the two digit course number matching your course syllabi. Credits and hours are explained in slide 19. Mark yes or no if class is articulated and if there is a certificate to the class, please list it. Only the Ag program has 10 classes to choose from (01 to 10) under program 019901 for science credit (SC) classes. See Table C. Please make sure they are for SC only. There are the generic courses to choose if they are not for science credit.

  12. Program Approval Forms http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/ProgAppr/index.html education.state.mn.us ED-00381-15 Secondary Career and Technical Education Program Approval Proposal for Youth With Disabilities ED-02335-03 Secondary Career and Technical Education Program Approval Proposal

  13. SECONDARY CAREER AND TECHNICAL EDUCATION PROGRAM APPROVAL PROPOSAL FOR YOUTH WITH DISABILITIES education.state.mn.us ED-00381-15 Replaces ED-00381-14 Needs the signature of the Special Education Director Used for following Program OE Codes: 000670, 000710, 000750, 000755, 000790 and with special permission 000023.

  14. ED-00381-15 education.state.mn.us Secondary Career and Technical Education Program Approval Proposal for Youth with Disabilities 000670 – Career Accommodation 000710 – Career and Technical Evaluation 000750 – Work Experience Handicapped 000755 – WE/Career Exploration Program 000790 – Technical Tutor/Paraprofessional

  15. SECONDARY CAREER AND TECHNICAL EDUCATION PROGRAM APPROVAL PROPOSAL education.state.mn.us ED-02335-03 Replaces ED-02335-02 This form is to be used for ALL career and technical education programs EXCEPT the following programs designed to serve students with disabilities: 000670, 000710, 000750, 000756, and 000790.

  16. ED-02335-03 education.state.mn.us Secondary Career and Technical Education Program Approval Proposal • For all programs except those using form ED-00381-15 (previous slide) including administrative and general codes: • 000110 Local District Career and Technical Education Administrator • 000745 Work Experience – Disadvantaged • 000756 WE/CEP – Disadvantaged • 001050 Employment Placement

  17. Program Approval resources needed with each form education.state.mn.us Appropriate PA Form w/Signatures Copy of teacher’s licenses Copy of the Advisory List with Business Association Sample of certificates/credentials offered Postsecondary articulated programs listed COURSE SYLLABUS FOR EACH COURSE – 1-3 pages maximum

  18. Program Approval Format education.state.mn.us District or Center Name__East Overshoe________ District/Center Number___4000_______________ Date Submitted_________July 1, 2004__________ Program Location (Building and Community Name) _East Overshoe High School, East Overshoe MN__ MDE Office Use only Leave blank_____________ Program Name_Agriculture Combined Program___ Program OE Code___________019901__________ Program Length (hours) _______67.5_____________ (see sample)

  19. Course/Hour Calculation Grid education.state.mn.us • Credit Calculation: (specify per course) • Credits are determined locally and may (or may not) align with “credits” as defined in M.S. 120B.024 (Graduation Requirements). Please identify as quarter, trimester, semester or year-long credits. • Hour Calculations: • Year long class: 170 days x 45 minutes / 60 min = 131.25 hours • Semester course: 50 minutes x 5 days x 18 weeks / 60 min = 75 hours • Trimester block: 90 minutes x 5 days x 12 weeks / 60 min = 75 hours • Quarter course: 45 days x 45 minutes / 60 min = 33.75 hours • Quarter block: 45 days x 90 minutes / 60 min = 67.5 hours

  20. Program Approval Format Continued education.state.mn.us • Name of Local Contact Person__John Deer, Curriculum Director_ • Telephone Number(808) 567-8901 ________________ ___ • FAX Number(808) 567-1234 _______________________ • Name of Teacher: Oliver Farmer__________________________ • File Folder Number: 123456 Farmer _(see attached License)____ • Telephone Number:(808)_567-1938 _____________________ • Name of Teacher Forest Ranger___________________________ • File Folder Number: 098765 Ranger_(see attached License)______ • Telephone Number:(808)_567-1938 _______________ _____ • Name of Teacher ______________________________________ • File Folder Number:_____________________________________ • Telephone Number: ___________________________

  21. Required Attachments education.state.mn.us NOTE: Assurance 1-4, 5, 11 and 13-19 REQUIRE additional information or attachments to this proposal. Use this section as a checklist for each item.

  22. 1. Names, addresses, and roles of representatives in related business, industry, labor, and community-based organizations who participate on the advisory committee. (1-4) education.state.mn.us

  23. 2. Copy(s) of teacher license(s) and/or file folder number(s) if not listed on the front page. (5) education.state.mn.us It is preferred that you attach a copy of the teacher licenses for each of the teachers in the program area.

  24. 3. A list or sample of any certificate/credential offered in the program. (11) education.state.mn.us Examples: Certified Nursing Assistant (CNA) Emergency Medical Technician (EMT) Cisco/A+ Certification NATEF Certification AYES Certification MOUS Certification Etc.

  25. 4. A list of postsecondary institutions and post secondary programs where articulation agreements exist (13-19) or dual/concurrent enrollment occurs. education.state.mn.us

  26. District/Center Verification education.state.mn.us • Signatures-Secondary Career and Technical Education Director or Superintendent • Typed or Printed Name (this is the person who will receive confirmation of approval) • Date • Mailing Address (street, city, state, zip) • Telephone Number • Fax Number • E-mail address

  27. District/Center Verification ED-00381-15 form only education.state.mn.us • Signature – Director of Special Education • District /Coop Number • Date

  28. Program Approval Rubrics education.state.mn.us • Introduction Package • Definitions • Rubrics for all 7 program areas • Community Involvement • Personnel • Program Administration • Program Assessment • Program Design • Resources • Support Services

  29. STATEMENTS education.state.mn.us • Check only one of the appropriate rating boxes based on self-assessment. Retain documentation in your files. • Rating Scale from the Program Approval Rubrics: • MIN – Minimum • EME – Emerging • QUA – Quality • EXE – Exemplary

  30. COMMUNITY INVOLVEMENT: education.state.mn.us Advisory Committee Role Advisory Committee Membership Advisory Committee Operations Community Partnerships/Resources

  31. PERSONNEL: education.state.mn.us Teaching Credentials Professional Development Professional Organizations Paraprofessional/Technical Tutors (if applicable)

  32. PROGRAM ADMINISTRATION: education.state.mn.us Local Career and Technical Education Program Administration Financial Responsibilities

  33. PROGRAM ASSESSMENT: education.state.mn.us Program Assessment Continuous Program Improvement Process

  34. PROGRAM DESIGN: education.state.mn.us Career Development Career Clusters/Pathways Curriculum Content Instructional Delivery Student Assessment Leadership Development/Student Organizations: List the student organization or identify the alternative co-curricular/leadership development activity to be used. List: ____________________ Work-Based Learning Program

  35. RESOURCES: education.state.mn.us Curriculum/Instructional Resources Equipment All Learning Environments

  36. SUPPORT SERVICES: education.state.mn.us Program Awareness/Accessibility Program Support Career Guidance and Counseling Program

  37. Staff Minnesota Department of Education Academic Standards and High School Improvement 1500 Highway 36 West Roseville MN 55113-4266 FAX: 651 582-8492 education.state.mn.us Dan Smith 651 582-8330 dan.smith@state.mn.us Supervisor Marlys Bucher 651 582-8315 marlys.bucher@state.mn.us Data/Perkins/Assessment & Evaluation/Metro Minnesota, FACS Al Hauge 651 582-8409 al.hauge@state.mn.us Career Development/Counseling/Work-Based Learning, NE Minnesota Perkins Michelle Kamenov 651 5828434 michelle.kamenov@state.mn.us Service Learning/Counseling Liaison/Perkins Jean Kyle 651 582-8514 jean.kyle@state.mn.us Business/Marketing Ed/Central Minnesota Joel Larsen 651 582-8395 joel.Larsen@state.mn.us Agriculture Education/Southeast Minnesota Michael Mitchell 651 582-8513 michael.mitchell@state.mn.us Health Education/Service Occupations/Southeast Minnesota John Rapheal 651 582-8682 john.v.rapheal@state.mn.us T/T&I, Northwest Minnesota Perkins Debra Blahosky 651 582-8334 debra.blahosky@state.mn.us Support Staff/Program Approval Data Base Anne Danielson 651 582-8333 anne.danielson@state.mn.us Support Staff Judee Ferguson 651 582-8865judee.ferguson@state.mn.us Support Staff

  38. Questions? education.state.mn.us Contact your Regional Staff Perkins Coordinator

  39. Questions? education.state.mn.us Marlys J. Bucher, Ph.D. Coordinator for Secondary Perkins CTE Program Assessment/Evaluation marlys.bucher@state.mn.us (651) 582-8315 Phone Debra Blahosky Data Collection/Program Approval Data Bases debra.blahosky@state.mn.us (651) 582-8334 Phone 1500 Highway 36 West Roseville MN 55113-4266 (651) 582-8492 FAX

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