SEWP Customer Meeting

SEWP Customer Meeting

Agenda • Intros • General Concepts • Customer Service / Ordering • Contract Overview / Fair Opportunity • Tools • Wrap-up

Types of Federal Contract Vehicles • GWACs • 4 OMB Authorized Executive Agents • Commerce, GSA, NIH, NASA • NASA is authorized by OMB to manage SEWP as a GWAC • Based on Clinger-Cohen Act • Economy Act determination not required for GWACs • Open to All Federal Agencies and Their Authorized Support Contractors • Franchise Funds • Provide Procurement Support • Authorized by OMB • Department of Interior, Department of Treasury, GSA • MACs / IACs • Rules / Authority / Agreements not always clear

SEWP Mission and Scope “ To serve up fresh technologyfor federal agencies” • SEWP Scope == IT Product Solutions • All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy) • Maintenance / Warranty / Product Training • Firm Fixed Price Product Based Services • Planning, Installation and Implementation Services – not limited • 10% Limit on Consulting Services in Support of Purchased Products

SEWP Specific Line Items • 5 Variable priced CLINS on every SEWP IV Contract • SEWP-Z: For SEWP 0.6% fee • CREDIT-Z: For Credits • TRAVEL-Z: For Travel in support of in-scope services • Must follow GSA Travel pricing and regulations • DELIVERY-Z: For delivery and shipping costs • OPEN-Z: For Open Market Items • Items within SEWP’s scope but not currently on contract • Total price of all OPEN-Z CLINs must be below micro-purchase limit ($3,000)

SEWP Philosophy • Integrity is Key • Flexibility • Generic / commercial contracts • Control and Constraint • Government oversight and control over all contract activities • After 14 years and over 150,000 orders, SEWP has had to cancel only one protested order • OMB GWAC = Must be Adaptable and Open to All Federal Agency Needs

SEWP Vision & Customer Service “To be the premier customer-focused contract vehicle for federal government purchases of IT products” • Advocate for Agencies • Call, call, call • Help Desk – 301-286-1478 / help@sewp.nasa.gov • RFQ, Search, FAQs, etc. • Training /Outreach • FREE on-site training on Contracts, SEWP Program, and Tools • Meetings / Retreats / Conferences • Quality Assurance / Past Performance

SEWP Program Processes • On-Line Contract Database of Record • All contract items reviewed for scope and pricing • Technology Refreshments within hours of requests • Processes for Oversight, Compliance and Monitoring • Extensive reporting and tracking • All Orders Reviewed • Orders over $100,000 reviewed by senior management for scope • Continuous interaction with Contract Holders • Electronic processes for efficiency and accuracy • SEWP Fair Opportunity Form – required for orders over $5 million • 1 Business Day Turn-around

Contract As If Your Own • Delivery Order Against Existing Contract • Commercial Based and Flexible Contracts • Additional Ts & Cs may be added to orders • Agency Specific Policies • Contracts / Forms On-line • Typical Contract Action Forms on-line

Support for Procurement Lifecycle Contracting officer approves purchase Orders submitted to SEWP BOWL SEWP verifies and enters orders in SEWP db SEWP submits orders to vendors Orders monitored for delivery Orders delivered Purchase request submitted to CO Agencies • Pre-Order Support • Online Search and Quote tools and RFQ tracking • Answer questions on quotes and processes • Order Processing • Accept, check, process and forward orders (includes credit cards) • Reconcile and track orders • Post-order Support • Process and post order status data • Assist in order resolution and QA checks on order satisfaction SEWP Vendors

Purchase from Existing Contracts • Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract • Authorization Letter from Support Service Contractor’s CO (Contracting Officer) • Authorization required on an individual support service contract basis • Appropriate FAR 51 requirements must be met • List of Authorized Support Service Contractors available on SEWP website

Save Money: Low Prices, Tiny Fees • Program budget is self contained • NASA provides no direct SEWP funding • No SEWP funding is provided to NASA except for overhead costs Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap • Fee may be either a separate line item or included in product pricing

SEWP by the Numbers 38Competed Prime Contractors; 21Small Businesses 6 SDVOSB 700,000+ IT products (SEWP IV as of Sept ‘07) 1500+ Manufacturers (SEWP IV as of Sept. ‘07) 7 Year Contracts $5.6 Billion Contract Limit

SEWP = Fair and Reasonable Pricing • Combined Buying Power and Internal Competition Drives Competitive Pricing • Less Than or Equal to GSA Price • Pre-competed, Pre-negotiated Contracts • Multiple Competitions (Groups)

Contract Holder Groupings • 4 Competed Groups • Group A (OEMs and Value Added Resellers(VARs)): 9 Contract Holders • Group B: SDVOSB Set-asides (VARs): 6 Contract Holders • Group C: Small Business Set-asides (VARs): 12 Contract Holders • Group D: Non-Set-aside (VARs): 15 Contract Holders • 1 Non-Competed Group • Group E: Non-competed 8(a) set-asides

Fair Opportunity • Fair Opportunity MUST BE provided within a Grouping • Opportunity may be provided across multiple Groupings • Fair Opportunity Applies to any Multi-award Order • FAR 16.505(b) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • SEWP Web Tools Provide Assistance • To determine suggested sources you can use: • Manufacturer List • Search (part number) • For Fair Opportunity: • RFQ

Group A • Computer System OEMs and Value Added Resellers • Dell • Force 3 Small, Minority-Owned • HP • IBM • James River Tech Small • MPC Small • PCMall / GMR • SGI • UNISYS

Group B: SDVOSB Set-Aside • Value Added Resellers • Alvarez Associates • FedStore • GovWare / Microtech LLC • i3 • Knight Point • Three Wire

Group C: Small Business Set-Aside • Value Added Resellers • Blue Tech 8(a) / Woman-Owned / Hubzone • CounterTrade Products 8(a) / Woman-Owned • FCN Woman-Owned • GC Micro Woman-Owned • Intelligent Decisions Minority-Owned • iGov • Immix • Merlin 8(a) / Veteran-Owned • Red River • Sword and Shield Veteran-Owned • Technica 8(a) / Veteran-Owned • TKC Integration 8(a) / Alaskan Native Co.

Group D: Full and Open • Value Added Resellers • Apptis • Best Buy • CDW-G • CounterTrade Products (also Group C) Small 8(a) / Woman-Owned • DataLine • GovConnection • GTSI • Immix (also Group C) Small Business • Lanier/Ricoh (Printer OEM) • PCMall / GMR (also Group A) • Presidio • SoftChoice • Unisys (also Group A) • Emtec • WWT

A Sampling of SEWP Manufacturers

Group E: 8a Set-Aside (non-competed) • Non-Competed 8(a) Set-aside Contracts • Primarily product based services • Complement Prime Vendor (competed) contracts • Limited to $3.5 million per contract • Currently 1 Contract Holder • FY07 Plans • Transition PSI Technology from SEWP III to SEWP IV • Add 4-6 set-asides including 8(a) SDVOSBs • Set-aside selection based on: • Government recommendations • Company capabilities as they relate to SEWP scope • Geographic coverage

Agenda • Intros • General Concepts • Customer Service / Ordering • Contract Overview / Fair Opportunity • Web • Wrap-up

SEWP customer service contacts

The SEWP Management team

Thank You! V. 10/14/07

SEWP Customer Meeting