City of Manistee An Asset Management Journey

1. City of Manistee An Asset Management Journey

2. Manistee Factoids • Incorporated in 1869 • Population 6,586 • $5,000,000 General Fund Budget • 4.3 Sq. Miles – 3.2 land, 1.1 water • Located at mouth of Manistee River on Lake MI • Victorian Port City

3. Scenes of Manistee

5. Manistee Streets Overview • 18.2 miles of Major Streets • 29.4 miles Local Streets • 2.2 miles State Trunkline • 1 Bascule bridge over Manistee River • $358,000 Act 51 - Major • $129,000 Act 51 – Local

6. The Manistee Story • Poster child for worst first program • Pave it and forget it • Crack seal: what’s that? • Maintenance: Plow, sweep, and………..fill potholes • How come our roads are so bad? There has to be a better way

7. Drivers for Asset Management • City Strategic Plan • Destination of choice • Infrastructure a priority • Maintain what we have • Impacts budget

8. Drivers for Asset Management • Sewer Separation Projects • State (MDEQ) mandated 1997-1999 • $14 M in work – many streets rebuilt • Led to false sense of security • Streets starting to age & deteriorate

9. Drivers for Asset Management • Insufficient financial resources • Stretch the $$$ • More flexibility needed

10. What did Manistee Do to Implement the Asset Management Process? • Raise Awareness • Provide Education • Acquire Tools & Training • Incorporate & Communicate • Create Plan • Implement Plan • Report Results

11. Starting the (Asset Mgt.) Journey

12. Raise Awareness • Introductory meeting • MDOT & NWMCOG • Internet research • Summer 2007 • Asset Mgt Conference • Introduction to Asset Mangement • Finance Director & DPW Director

13. Provide Education • Fall 2007 • Introduction To Asset Management • City Manager & Engineer • Sent Staff to PASER Training Sessions • January 2008 Kickoff • Hosted Introduction to Asset Mgt seminar at City Hall • 2008 Asset Mgt. Conference • 2008 Asphalt Maint. Seminar • Presented at May Regional MML Meeting

15. Acquire Tools & Training • Acquired Roadsoft GIS • Attended Beginning & Advanced Roadsoft • Available from Michigan Tech Local Technical Assistance Program (LTAP) • www.roadsoft.org • www.michiganltap.org • Critical to success

16. Incorporate & Communicate • Weave asset management into the City’s “Culture of Doing Business” • Front & Center during decision making • Discussed at Staff meetings • Keep Council informed & connected • Updates on process • Budgetary impacts & limitations

17. Create Plan • Establish Project Team • Cross-Functional Finance Engineering DPW

18. Some Assembly Required…

19. Create Plan • Assess Current Condition (PASER) • Select Appropriate Treatments • Estimate Costs & Budget Constraints • Predict Future Condition of Network & Develop Network Goals • Evaluate Treatments (Optimize Strategy) • Identify Candidate Projects • Report Results

20. Assess Street Conditions (Data) • Acquire Street PASER Data • Received data from NWMCOG • Rated all streets in April 2008 • Professionally by City Engineer • City Staff assisted • Annually rate streets in fall • Roadsoft laptop data collector and GPS

21. Select Appropriate Treatments • The mix of treatments appropriate to your community • Capitalizes on “windows of opportunity” • The right fix at the right time in the right place • Many new techniques • Hot-In-Place

22. Estimate Costs………

23. ……..and Budget Constraints Asset Management Plan Implementation $150,000 $150,000 $150,000

24. Predict Future Condition of Roads • Work with LTAP to analyze PASER data • Tim Colling Create scenarios: • Different fixes • Budget constraints • Optimize deterioration curves • Review for reasonableness • Understand software & limitations

25. Develop Network Goals • Keep it simple • Maximize Remaining Service Life (RSL) • For Manistee, this doesn’t mean things are getting better, simply not declining as fast • Refine goals as we gain experience

26. Identify Candidate Projects • Cross-Departmental Staff Team • Factors: • Cost & budget • Future sewer work • Traffic Flow • Need • Grants (Leverage) • Condition of Base (Core) • Strategic Plan

27. 2009 Projects • Approximately 3.25 miles of work • Hot-In Place • Ultra Thin Overlay 3/4” • $475,000

29. Before Treatment

30. Before Treatment

31. Hot - In - Place

32. Hot - In - Place

33. Ultra Thin Overlay

34. Report Results • Keep Council fully informed: • Progress • Successes • Failures • Evaluate plan, techniques and outcomes • Adjust if necessary • Not static • Continue annual PASER rating

35. Doing Business Smarter…….. Asset Management has irreversibly changed the way the City looks at street projects • Energized the project team • Unleashed creativity • HIP, Fiber Mesh • More thorough evaluation of potential projects • Objective, best practice decision-making • Measurable objectives and outcomes

36. ……..and More Economically • Major & Local Street Budgets – constrained • Stretch Available Dollars • 3x as much with recent project • Stop wasting money on ineffective or inappropriate treatments • Leverage money thru grants

37. Lessons Learned • Effort Needs a Champion • Education, Education, Education • Communication with Staff & Council • Stakeholder Buy In • Don’t re-create the wheel - many resources • Technology tools critical • New maintenance techniques available

38. QUESTIONS?