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Guidelines on Retaining and Reporting Foreign Gifts in Federal Agencies

This document outlines the regulations regarding the retention of foreign gifts received by federal employees. Agencies may retain gifts if they have gift retention authority, turning the gift into normal property. If not, gifts must be reported to the GSA using form SF-120. Employees can keep foreign gifts under specific conditions, including minimal value or for exceptional performance, with agency approval. Disapproved gifts become government property and must be reported within 60 days. If an agency doesn't retain a disapproved gift, it goes to GSA, which may offer it to other agencies, or employees can purchase it.

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Guidelines on Retaining and Reporting Foreign Gifts in Federal Agencies

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  1. Foreign Gifts

  2. Can my agency keep gifts? • Yes, if your agency has gift retention authority. Gift becomes normal property – looses its identity as a gift. • Otherwise, report to GSA on SF 120. • If no authority to keep, but agency wants gift, note on 120 your interest and submit SF 122 to GSA. FMR 102-36.405 thru 420

  3. Can employees keep foreign gifts and decorations? Yes, with employing agency approval if: Gift has minimal value ($350 or less – but subject to change); or; Decorations for outstanding or unusually meritorious performance. If employing agency disapproves, gift becomes property of US Government. All gifts must be reported to agency within 60 days. FMR 102-42

  4. What if employee wants to keep a gift disapproved by agency, or, above minimal value? • If the Agency does not keep the gift for official purposes, Gift is reported to GSA. • GSA will offer Gift to other Federal Agencies • If no Federal Agency wants the gift, the employee can buy the gift for the appraised value.

  5. Questions?

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