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RECORD SET DELIVERABLE REQUIREMENTS

RECORD SET DELIVERABLE REQUIREMENTS. SMOOTH SAILING. WHAT ARE RECORD SET DOCUMENTS?. VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION PROGRESS OF A PARTICULAR PROJECT

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RECORD SET DELIVERABLE REQUIREMENTS

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  1. RECORD SET DELIVERABLE REQUIREMENTS SMOOTH SAILING

  2. WHAT ARE RECORD SET DOCUMENTS? • VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION PROGRESS OF A PARTICULAR PROJECT • DOCUMENTS THAT MAY BE USED AS A BASIS FOR FUTURE CONSTRUCTION, AN AID IN SOLVING SITUATIONS PERTAINING TO WARRANTIES AND QUESTIONS OF METHODOLOGIES, LEGAL COMPLIANCES, AND A RESOURCE FOR HISTORICAL ARCHIVING • THESE RECORD SUBMITTALS SIGNIFY THAT A PROJECT HAS BEEN SUBSTANTIALLY COMPLETED AND READY FOR FINANCIAL CLOSEOUT YOU ARE A VITAL LINK AS A PARTNER WITH VANDERBILT TO INSURE THAT THESE DOCUMENTS ARE SUBMITTED SUCCESSFULLY.

  3. WHAT DOCUMENTS DO I NEED TO SUBMIT?

  4. WHAT FORMAT DO I USE TO SUCCESSFULLY SUBMIT RECORD SET DOCUMENTS? • PROJECT MANUALS – OPERATION & MAINTAINENCE MANUALS MUST BE IN A .PDF FORMAT + HARD COPIES (CAMPUS SIDE ONLY) • CAD FILES NEED TO BE IN AUTOCAD .DWG (ONLY FORMAT AVAILABLE FOR SUBMITTAL TO VANDERBILT UNIVERSITY MEDICAL SPACE AND FACILITIES PLANNING), MICROSTATION .DGN, OR AUTOCAD/MICROSTATION COMPATIBLE .DXF • PLOT FILES FOR EACH CAD DRAWING SHALL BE IN EITHER HPGL/2 OR CAL FORMAT CONTAINING A FILE EXTENSION OF PLT, HPG, CAL, MIL, OR HPGL. • HARDCOPY PRINTS OF PROJECT DRAWINGS. THE PRINT SIZE SHALL BE 18” X 24”, NO MORE THAN 75 SHEETS PER BOUND BUNDLE, AND AT A SCALABLE REDUCTION THAT IS COMPATIBLE WITH AN ARCHITECTURAL OR ENGINEERING SCALE • OPERATION & MAINTAINANCE TRAINING SESSIONS ARE TO BE SUBMITTED IN DVD FORMAT

  5. HOW SHOULD I NAME THESE DOCUMENTS? • FOR COMMUNICATION, ARCHIVING AND SEARCH CAPABILITIES, IT IS EXTREMELY IMPORTANT THAT DOCUMENTS FOLLOW A STANDARDIZED NAMING CONVENTION BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION) LET’S SEE HOW THIS WORKS WITH EACH OF THE RECORD SET DOCUMENTS

  6. CAD FILE NAMING REMEMBER THE NAMING CONVENTION? BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION) YOU WILL BE GIVEN A SHEET TODAY GIVING YOU THE BUILDING NUMBERS, THE FIRM THAT YOU WORK FOR WILL SUPPLY YOU WITH THE PROJECTNUMBER SPECIFIC INFO = PROJECT SECTION OR PHASE # - SHEET # NOTE THAT THE SHEET # SHOULD BE THE SAME AS THE ARCHITECTURAL OR ENGINEERING SHEET THAT YOU ARE DRAWING FILE EXTENSION WILL BE .DWG, DGN OR DXF

  7. YOUR CAD FOLDER SHOULD LOOK LIKE THIS 133 = BUILDING # (VANDERBILT UNIVERSITY HOSPITAL) 20699 = ARCHITECT’S PROJECT # A0.1, A4.1, ECT = ACTUAL DRAWING SHEET NUMBER .DWG = FILE EXTENSION

  8. ONE LAST POINT ON CAD FILE NAMING CONVENTIONS IF THE PROJECT HAS A PHASE NUMBER, THAT NUMBER WILL BE INSERTED BEFORE THE SHEET NUMBER 133-20699-01-A0.1.DWG (THIS PROJECT HAS A PHASE I) 133-20699-A0.1.DWG (THIS PROJECT DOES NOT HAVE A PHASE

  9. PLOT FILE NAMING REMEMBER THE NAMING CONVENTION? BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION) YOU WILL BE GIVEN A SHEET TODAY GIVING YOU THE BUILDING NUMBERS, THE FIRM THAT YOU WORK FOR WILL SUPPLY YOU WITH THE PROJECTNUMBER SPECIFIC INFO = PROJECT SECTION OR PHASE # - SHEET # NOTE THAT THE SHEET # SHOULD BE THE SAME AS THE ARCHITECTURAL OR ENGINEERING SHEET THAT YOU ARE DRAWING FILE EXTENSION WILL BE .PLT, HPG, .CAL, .MIL, OR .HPGL

  10. NOW FOR THE PDF FILES • PROJECT & OPERATION MANUALS ARE SUBMITTED IN .PDF FORMAT • FILES ARE TO FOLLOWING THE NAMING CONVENTION OF: BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION) THE SPECIFIC INFORMATION THAT IS NEEDED IN THE NAMING CONVENTION IS OM FOR “OPERATIONS MANUAL” OR PM FOR PROJECT MANUAL. IF YOU ARE GIVEN A BUILDING NUMBER OF 133 AND A PROJECT NUMBER OF 20699, THEN YOUR FILE NAMES WILL LOOK LIKE THIS: FOR A PROJECT MANUAL PDF FILE: 133-20699-PM.PDF (1 MULTIPAGE PDF FILE) FOR AN OPERATIONS & MAINTAINENCE MANUAL PDF FILE: 133-20699-OM.PDF (1 MULTIPAGE PDF FILE) THE O&M PDF FILE WILL NEED TO BE BOOKMARKED BY CSI DIVISION.

  11. NAMING HARD COPY PRINTS • THE NAMING CONVENTION APPLIES TO THE 18” X 24” HARD COPY PRINTS OF ALL DRAWINGS SUBMITTED + YOU WILL NEED TO ADD 2 BITS OF INFORMATION = RECORD SET and COSC DATE. • THE NAMING CONVENTION + RECORD SET + COSC DATE WILL NEED TO BE INCLUDED IN THE TITLE BLOCK

  12. FINAL DETAILS BEFORE ASSEMBLING THE RECORD SET DOCUMENTS • ALL CAD WORK SHOULD BE DRAWN AT 1:1 IN MODEL SPACE • ALL XREFS SHOULD BE BOUND • INCLUDE SOURCE DRAWINGS, REFERENCE DRAWINGS, FONT LIBRARIES, & CUSTOM LINE SYTLES/CODES • ALL CAD FILES IN ONE FOLDER • ALL PLOT FILES IN ONE FOLDER • THE PROJECT MANUAL (PDF) IN ONE FOLDER • THE OPERATION & MAINTAINANCE MANUAL (PDF) IN ONE FOLDER • CHECK WITH LEAD ARCHITECT TO SEE IF THERE WAS AN O&M TRAINING VIDEO TO INCLUDE IN THE RECORD DOCUMENTS

  13. BURN THE FOUR FOLDERS TO ONE CD THE INFORMATION NEEDED ON THE CD LABLE IS : RECORD SET, COSC DATE, PROJECT NAME, OFFICIAL PROJECT #, & DISK NUMER

  14. LET’S RECAP HOW MANY COPIES THAT I NEED TO ASSEMBLE

  15. RECORD SET REVIEW • ONCE THE RECORD SET DOCUMENTS REACH VANDERBILT, THEY WILL BE REVIEWED TO INSURE THAT THEY COMPLY WITH THE STANDARDS THAT HAVE BEEN PRESENTED TODAY. THE REVIEW PROCESS IS A “YES” OR “NO” DECISION FOR EACH FILE CRITERIA, HARD COPY SUBMITTAL, AND CORRECT NUMBER OF DOCUMENTS RECEIVED. A SUCCESSFUL REVIEW BENEFITS YOU BY: • IMPARTING A SENSE OF “JOB WELL DONE” • SAVING COSTLY “REWORKS”. THE SAVINGS ARE IN BOTH TIME AND MATERIAL • RELEASES FINAL MONIES TO YOUR FIRM • POTENTIALLY SETS A RECORD OF RELIABILITY FOR FUTURE PROJECT PARTNERSHIPS

  16. QUESTIONS & ANSWERS • ARE ZIP FILES OK TO SUBMIT?....NO, EACH FOLDERS SHOULD STAND ON THEIR OWN. • SHOULD THE PLOT-TYPE FILES BE PRODUCED IN MODEL OR PAPER SPACE?.....PAPER SPACE AND IN THE LAYOUT THAT YOU WOULD USE FOR REGULAR HARDCOPY PLOTTING. • WHERE DO YOU PUT THE FONT AND CUSTOM LINE FILES?....THEY WILL GO IN THE DWG FOLDER. • DOES EACH DIGITAL DRAWING AND HARDCOPY PRINT HAVE TO HAVE “RECORD SET & COSC DATE”?......YES • DO XREFS NEED TO FOLLOW THE “NAMING CONVENTION”?....YES, HOWEVER, INSTEAD OF A SHEET NUMBER THERE WILL BE A DESIGNATION ON THE ORDER OF XBASE, XBORDER, ECT. BE SURE AND BIND ALL XREFS TO THEIR ASSOCIATED DRAWINGS.

  17. MUSHROOM THEORY OF MANAGEMENT • A PERFECT EXAMPLE OF “POOR” MANAGEMENT WAS THE PHILOSOPHY OF “KEEP YOUR PEOPLE IN THE DARK, FEED THEM MANURE AND HOPE THEY GROW.”…MUSHROOM MANAGEMENT • TODAY, ALL OF US MADE THE EFFORT TO RAISE THE BAR OF STANDARDS, OF TASK AWARENESS AND, MOST IMPORTANTLY, PROFESSIONAL COMMUNICATION • AS CADD PROFESSIONALS, OUR WORLD IS ONE OF DETAIL, DESIGN, CREATIVITY, SPEED AND ACCURACY. THIS PRESENTATION WAS CONCEIVED FOR THIS PROFESSIONAL NICHE; FOR ,THROUGH US , A FINAL PRODUCT IS DELIVERED THANK YOU

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