Record Keeping Requirements

1. Record Keeping Requirements

2. Record Keeping IS THIS YOUR IDEA OF RECORD KEEPING

3. Record Keeping Is it biblical? Of course, that is the essential question. Even if something is not easy, if it is clearly biblical we are called to carry it out. The book of Numbers – good place to start “At the Lords command Moses recorded the stages in their journey.” Numbers 33:2 (NIV)

4. Record Keeping Lets take a step back in History: Stories around camp fires, in tents, singing, dances, rhetoric,............ Painstakingly transferred from generation to generation – valued Orators, dancers, singers etc. Then we start having things written down, but not loosing the stories.. Handwritten, painstakingly copied, not mass produced, valuable.... More diversity of what was recorded......... It all took effort ……… Even the early books where valuable, held in esteem.... Always meant to be told / read / used…………… The heart of God hasn’t changed – he continues to ask of us to keep record...

5. Record Keeping The importance of reliable record keeping is established in the following scripture passages: • Luke 1:1-4 • 2Co 4:2b • Key principles are order and truth(FACTS THAT CAN BE VERIFIED)

6. Record Keeping “Many have undertaken to compile up an account of the things that have been fulfilled among us [things accomplished among us], just as they were handed down to us by those who from the first were eyewitnesses and servants of the word. Therefore, since I myself have carefully investigated everything from the beginning, it seemed good also to me to write an orderly account for you, ... so that you may know the certainty [the exact truth] of the thingsyou have been taught.” Luke 1:1-4

7. U of N RecordsWhy do we need Course Registration Forms? Quality Control What is being taught; Unhealthy emphasis / neglect / biblical values How can we help / avoid potential problems Multiplication of truth – sharing the good things Turnout the best disciplined students in the world HOW WILL WE KNOW?

8. U of N RecordsWhy do we need Course Registration Forms? • Ruts • continual improvement • thinking through and writing out our goals and objectives – help staff know what they are there for. • DTS is not a program/system – it is a process of listening to God.

9. U of N RecordsWhy do we need Course Registration Forms? • Accountability • we do not know what is happening …..it would be nice to visit every DTS….. • major principle of discipleship – if you can’t even write down the names of your students how can you expect to disciple nations????? • we are accountable to our students

10. Record Keepingsome other values • promote remaining focused on our God given purpose and mission …………… • serve as a reminder that God places eternal value on every single person. (Luke 15:10, Matt 18:12-14) • reveal concrete opportunities to praise God (Psalm 102:18) • form knowledge base for informed planning(1 Cor. 3:6) • establishenecessary ground work for accurate evaluation. (Luke 14:25-33)

11. Record KeepingValue of Record keeping Keeping Accurate Records reflects two sided coin: Logistical / Administrative Equipping / Discipling both are there to glorify God ‘Psalm 102:18’

12. UofN Records Which Forms? • Form A– getting registered • Form B– student registration • Form C– evaluation & report

13. Form A Getting Registered to provide training • When? • do I send a Form A • Registering course for 1st time • Registering a totally new course • For the U of N catalogue (every 3 yrs) • To register major change • Allow 3 month prior to running course.

14. Form A Getting Registered to provide training Paper Form A – download from www.uofn.edu Academics UofN Documentation Forms Send to UofN Registrar – Asia office in Australia WITH payment.

15. Form A Getting Registered to provide training Electronic Form A http://update.ywam.org/uofn/AF Submit online Credit Card payment

16. Form A Getting Registered to provide training • Starting Out … yes – this is a … • COURSE PROPOSAL • ‘Name of course’ - that’s simple enough… • DTS • ‘Course Number’ - …… mmm … maybe look in the U of N catalogue • ‘DTS’ - DSP211 • ‘DTS Field Assignment’ DSP 212 • NEW CODES

17. Location(page 1) Form A Getting Registered to provide training That shouldn’t be too hard! City, Country and Base name Language– ???? That’s the language we use to teach the course ….. sometimes it’s translated too!

18. Form A Getting Registered to provide training Signatures(page 1) Two signatures are needed – that means they approve of the course! 1. Course Leader 2. Base Leader

19. Address & Location(page 2) Form A Getting Registered to provide training Address & location Mailing address Telephone number Fax number Base e-mail School e-mail Projected beginning & ending dates of course

20. Type of Course(page 2) Form A Getting Registered to provide training • Totally new course? • Existing but not at my location? • Major curriculum change (over 25%)? • Update & re-registration?

21. Why run this course(page 3) Form A Getting Registered to provide training • Context? • How does it relate to the country, to your community? • Objectives? • What can students gain from course? • How does it reflect YWAM Values?

22. Each week of Lecture(page 4-5) Form A Getting Registered to provide training • Topic • Teacher In person or video? • Objectives • Method of instruction • Resource materials

23. Typical Week Schedule(page 6) Form A Getting Registered to provide training • Breakdown of typical weekly activities for lecture phase • Teaching – one language 12 hrs / bi-lingual – 16 hrs minimum. • Intercession – minimum 3 hrs • Total learning week – 50 hrs

24. Evaluation(page 6) Form A Getting Registered to provide training • Student Evaluation? • Written reports • One-on-one • Ministry Evaluation • Course Evaluation? • How will you evaluate effectiveness of course and meeting objectives?

25. Field Assignment(page 6-7) Form A Getting Registered to provide training • Projected place(s) • Focus of geographical and/or people groups • Number of weeks • Objectives – desired outcomes for students & where you minister

26. Strategies for F.A.(page 7-8) Form A Getting Registered to provide training • How? • Methods of meeting objectives • What do you plan to do? • Outline for Internships • Resource materials • Resource teachers and content

27. Typical Week Schedule (page 9) Form A Getting Registered to provide training • Breakdown of typical weekly activities for Field Assignment • Ministry/Application – minimum 30 hrs. • Intercession – minimum 3 hrs • Include One-on-One times • Total learning week – 50 hrs

28. Evaluation(page 9) Form A Getting Registered to provide training • Student Evaluation? • Written reports • One-on-one • Ministry Evaluation • Course Evaluation? • How will you evaluate effectiveness of course and meeting objectives?

29. Charges $$$$$(page 10) Form A Getting Registered to provide training • First Registration at location • US$35 US or • 10% of amount charged to one student • Re-Registration • $125 US or • 10% of amount charged to one student

30. Form A Finished Form A Getting Registered to provide training • Make sure it’s complete • And signed by • Course Leader • Base Leader • Then send it (with appropriate fees) to the International Registrar Office

31. Form B Student Registration Part A – Course Information

32. Form B Student Registration Part B – Student Information

33. Form B Student Registration Part C – $$$ Charges $$$ - page 3 Pay only for Lecture phase – no charges for Field Assignments! Payment Options $30 US per student or 1% of one student’s lecture fees

34. Form B Student Registration E.g. Lecture Fee’s: IRP 1,550,000/ student

35. Form C1 Lecture Evaluation & Report • What REALLY happened! • NOT a repeat of proposals used in FORM A

36. Form C1 Lecture Evaluation & Report PART A: Course information Part A – Course Information

37. Form C1 Lecture Evaluation & Report PART B: Meeting Objectives • Based on Form A proposals……. (did you keep a copy??? to look at) • How did you meet your objectives? • How could you do a better job next time? What improvements or changes do you think would be good for the future?

38. Form C1 Lecture Evaluation & Report PART B: Student Evaluation Methods • What did you use? • Ministry evaluations • Written reports & assignments? • One-on-one? ALL schools need to complete (including DTS)

39. Form C1 Lecture Evaluation & Report • Example: • Written Assignments 20% • Staff Interviews (One/Ones & Small Grps) 20% • Personal Growth Observation 40% • Student Ministry Involvement 20% • Total 100%

40. Form C1 Lecture Evaluation & Report PART C: What happened each week • Each week please report what REALLYhappened: • Objectives? • Topic(s)? • Teacher(s)? • Activities? • Resource Materials?

41. Form C1 Lecture Evaluation & Report • Example:

42. Form C1 Lecture Evaluation & Report PART D: Student Grade and Summary • Beginning date AND ending date of Lecture phase. • List students (or use printed class list). • Dates for each student. • Grades. • Weeks Completed = Week Credits.

43. Form C1 Lecture Evaluation & Report • Example:

44. Form C2 Outreach Evaluation & Report • What REALLY happened! • You can keep record of each outreach team for your own records – but you only need to submit copy of one outreach.

45. Form C2 Outreach Evaluation & Report PART A: Course information Part A – Course Information

46. Form C2 Outreach Evaluation & Report PART B: Meeting Objectives • Based on Form A proposals……. (did you keep a copy??? to look at) • How did you meet your objectives? • How could you do a better outreach next time? What improvements or revisions do you think would be good for the future?

47. Form C2 Outreach Evaluation & Report PART B: Student Evaluation Methods • How did you evaluate your students? • Ministry evaluations • Written reports & assignments? • One-on-one? • Personal Growth?

48. Form C2 Outreach Evaluation & Report PART C: What happened each week • Each week please report what REALLYhappened: • Objectives? • Primary Strategies and Activities? • Resource Materials?

49. Form C2 Outreach Evaluation & Report

50. Form C2 Outreach Evaluation & Report PART D: Student Grade and Summary • Beginning date AND ending date of Outreach phase. • List students (or use printed class list). • Dates for each student. • Grades. • Weeks / Week Credits.