1 / 7

Record Keeping Requirements for Child Nutrition Programs

Record Keeping Requirements for Child Nutrition Programs . ADE/Child Nutrition Unit 501-324-9502 www.cnn.k12.ar.us. Required Forms. Daily Record Form Records the number of meals served at each site by category Filled out each day when meal service is complete

mya
Télécharger la présentation

Record Keeping Requirements for Child Nutrition Programs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Record Keeping Requirements for Child Nutrition Programs ADE/Child Nutrition Unit 501-324-9502 www.cnn.k12.ar.us

  2. Required Forms Daily Record Form • Records the number of meals served at each site by category • Filled out each day when meal service is complete • Used to consolidate the monthly claim for federal reimbursement • Each month should have a completed daily record form for each site • Keep for five (5) years • May be produced by computer software or manually Edit Check 2 Worksheet • By school • Highest Number of eligibles in each category (free, reduced, and paid) • Apply attendance factor (% that can be national or local) • Gives the attendance adjusted eligible students • Assures that you are not claiming more students than you have eligible students • File with the daily record form and claim form for the month • May use computer generated forms • Keep for five (5) years

  3. On-site Review Form • To be completed by each serving site by February 1 of each school year • No less than one (1) On-site review is to be conducted • A check for accuracy of counting and claiming system used to consolidate the monthly claim. • If On-site review discloses problems with the schools counting and claiming system, corrective action must be implemented, and a follow-up On-site review conducted within 45 days. • Keep records for five (5) years

  4. Time Certification Forms Two (2) Forms 100% of time Use this form for employees who work 100% of their time in school food service Less than 100% of time Use this form for employees that work part-time in school food service and part-time in another area Complete and file for five (5) years

  5. On-site Review Form • To be completed by each serving site by February 1 of each school year • No less than one (1) On-site review is to be conducted • A check for accuracy of counting and claiming system used to consolidate the monthly claim. • If On-site review discloses problems with the schools counting and claiming system, corrective action must be implemented, and a follow-up On-site review conducted within 45 days. • Keep records for five (5) years

  6. Point of Service Roster There MUST be a point of service roster for each serving site! Roster can not openly identify a student’s eligibility status. Roster can be: From computer software 2. ADE/Child Nutrition Eligibility Master Roster Classroom roster check sheet You must be able to accurately produce a roster with the total number of students served by eligibility status and you must have SOURCE DOCUMENTS** that back up this information. ** Direct certification list Meal applications Lists for categorical eligibility

  7. Forms are available on • The Child Nutrition Web-site • www.cnn.k12.ar.us • Go to website • Click on FORMS on the homepage quick links • See Program Management for required forms

More Related