Consumer Directed Care Plus Module: CDC+ 101 for Consultants
INTRODUCTION This module is an introductory training for all consultants working with CDC+ consumers in the following programs: • Aged and Disabled Adult Waiver (Department of Elder Affairs and Department of Children and Families); • Traumatic Brain and Spinal Cord Injury Waiver (Department of Health); and • Aging Out Program (Agency for Health Care Administration).
PART I • OVERVIEW • SUPPORT SYSTEM • WAIVER REQUIREMENTS • CONSULTANT ROLE • CONSULTANT TOOLS
BRIEF OVERVIEW OF CDC+ • CDC+ is an option for participants enrolled in the Aged and Disabled Adult Waiver (DCF & DOEA), the Traumatic Brain and Spinal Cord Injury Waiver (DOH), and the Aging Out Program (AHCA). • CDC+ empowers the consumer to make choices regarding the provider of services and how the services will be delivered. • CDC+ consumers are responsible for hiring, training, supervising, and terminating employees.
SHIFT IN SUPPORT SYSTEM Waiver Case Manager CDC+ Consultant
CDC+ Monthly Consumer Review Form The CDC+ Monthly Consumer Review Form ensures review of: • services and supports; • account statements; • receipts and purpose for cash purchases; and • vendor invoices.
CONSULTANT ROLE: What does a consultant do? • INFORMS the consumer about options available for needed medical, social, educational, and other services regardless of funding source. • COUNSELS the consumer on choices available from CDC+, based on the ADA care plan and monthly allocation. • TRAINS the consumer on responsibilities as a household employer and CDC+ Program requirements. • ASSISTS the consumer in setting goals, and in understanding and submitting accurate/complete paperwork for continued CDC+ enrollment.
Consumer/Consultant Agreement A CDC+ consultant should: • Provide training to the consumer/representative; • Review the CDC+ Budget Plan to ensure it meets the consumer’s needs; and • Be available to answer questions.
CONSULTANT TOOLS • Waiver Care Plan • The Personal Goal Setting Tool (PGS) • CDC+ Guidelines • Account Statement • Corrective Action Plan • CDC+ Program Office
Personal Goal Setting Tool (PGS) • Required by the waiver; • Required during the CDC+ enrollment process; • Must be reviewed and revised annually or when there is a significant change in the consumer’s condition.
Account Statement • Mailed to consumers or representatives monthly. • Made available to consultants online for monthly review. • Consultants need a user name and password to access the statements and information for their consumers. The CDC+ Program Office provides the user name and passwords for consultants.
Corrective Action Plan (CAP) Corrective action plans are developed by the consultant and the consumer/representative to correct a problem. Examples of circumstances where a CAP is appropriate: • Overspending the budget (e.g., not having adequate funds to meet payroll or other obligations); • Paying employees with cash to avoid taxes; • Mismanagement of employees; • Inability to self direct; • Failure to comply with CDC+ Program guidelines.
PART II Additional Roles in CDC+ • Consumer • Representative • Family Members • Employees • Vendors • DOEA as Fiscal/Employer Agent (F/EA)
Consumer • Consumer is the term used to identify the person currently enrolled on the traditional waiver who enrolls in CDC+. • A consumer is considered a household employer by the IRS. • Consumers must use their monthly allocation responsibly.
Representative • Must pass a Level II Background Screening; • Assists a consumer in managing the requirements of the CDC+ Program; • Are not paid for this assistance; and • Receives cash checks and other correspondence from the CDC+ Program Office.
Family Members/Employees/Vendors • Employees may include family members, friends, and neighbors. • These directly hired employees often provide services, such as personal care, homemaker, chore, and respite. • Vendors are often used to provide emergency back-up services when the regular workers are not available.
DOEA as Fiscal/Employer Agent • Federal Requirements: • Internal Revenue Service • Federal Regulations/Law • Center for Medicare and Medicaid Services • State Requirements: • Florida Department of Revenue • Agency for Workforce Innovation • State Regulations/Law • Contractual Requirements: • Subagents for information technology and financial services
CDC+ Program Office Customer Service Customer Service: 1-866-232-3733 Email address: email@example.com
PART III • Savings • Change Forms • CDC+ Website
Savings • Consumers can allocate a monthly amount to save for items that increase the consumer’s independence. • The development of savings must be tied to the Personal Goal Setting Tool. • An appropriate savings code must be on the consumer’s CDC+ Budget Plan before purchasing the item. • Consumers should always have an emergency back-up plan for needed services.
Change Form • The Change Form is the most important form the consultants will use to keep the CDC+ Program Office informed of consumer changes. • It is crucial that the consultant submit a Change Form to the CDC+ Program Office as soon as the consultant becomes aware of a change of address, hospitalization, or death of a consumer.
WWW.CDCPLUS.ORG • Home page • CDC+ Members Only • Training • Information Available for Download