We will explore the following concepts:

1. Basic principles of databases in relationship to cataloging Common types of materials Intro to Rules and Standards Basic organization Unit Review UNIT 1: Basics You will with GIL… Click next to get started with this unit…. or go to the Menu to choose a different topic. In this unit, we will explore basic concepts of databases and cataloging. We will explore the following concepts: Let’s get started with the basic principles of databases. Click next to start this unit.

2. UNIT 1: Basics: Principles of databases Cataloging as a practice consists of: a place to store data in an organized manner (which can be a database such as a library catalog, an Access database, a spreadsheet, etc.), the record which contains the information (data), and the data (information) itself about a particular item (created or adapted by the cataloger, programmer, or other data entry/technology staff). The majority of the data about our materials are stored in records within GIL (Voyager), which is the Libraries’ online catalog. Other types of storage for data include the Ultimate databases (UGA Electronic Theses and Dissertations aka ETDs), DLG (Digital Library of Georgia) resources, etc.) as well as the shelflist card catalogs, spreadsheets, word documents, our previous catalog, GALIN; as well as outside catalogs, such as WorldCat (OCLC). G:\CATALOG\Training\Video clips\ Before we learn more about library databases in detail, we will learn more about the big picture.

3. Cataloging attempts to organize materials & information in a logical and consistent way to facilitate ease of access… in other words so that we can find what we need! Cataloging is sometimes referred to in terms of ‘aboutness’ Cataloging is metadata Alphabetizing your address book by person’s name is a very simple way of cataloging the information Database Maintenance (DBM) is maintaining information through investigation and correction of records as needed UNIT 1: Basics:Concepts of Cataloging • What are we trying to do? What kinds of materials are we describing? Monographs, serials, periodicals, audio CDs, and many more!

4. UNIT 1: Basics: Common types of materials • Monographs (Books):A title which is published as a unique finite work. Books can be electronic or traditional print format. “For the purpose of library cataloging, any nonserial publication, complete in one volume or intended to be completed in a finite number of parts issued at regular or irregular intervals, containing a single work or collection of works. Monographs are sometimes published in monographic series and subseries.” 1 Monographic sets are unique titles which are published as a collection. Analytics are titles which are part of a larger monographic or serial title. • Serials:A title issued in a succession of discrete parts (such as volumes, numbers, etc.) usually bearing numbering, with no finite ending date. (although serials may cease publication, the original intent was to continue publication). Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and series. • Intergrating resource::A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. . Other common materials are ….

5. UNIT 1: Basics: Common types of materials • Media:Audio CDs, DVDs, Laserdiscs, VHS tapes, cassette tapes, 16mm film, reels, and other formats of material. • Microfilm/Microfiche:Microfilm is reels of negatives from scanned books, periodicals, and other print sources. Microfiche is thin sheets of negatives from scanned books, periodicals, and other print sources. A reader is used to project the images for viewing. • Periodicals:A single title issued in parts and/or volumes, with no finite ending date and at regular intervals, e.g. Time magazine. A periodical is a type of serial. At UGA, a serial is a periodical if it is issued more than twice a year. . Next, we will start exploring organizing material.

6. UNIT 1: Basics: Standards & rules, policies & procedures • Given the physical format of materials (books, CDs, periodicals, etc.), different rules (guidelines, standards and workflows) apply to best bring out their special qualities and help our users find them. Generally, you will be dealing with books (monographs). However, DBM does work with media and other formats, on occasion. • AACR2 is the larger Cataloging standard that we follow.AACR2 guides us in how to catalog materials. • We use LC (Library of Congress) call numbers for books, serials, and other materials. Examples of LC call numbers: QA2345.B45 1965, PR4156.R26 S34 1999 We generally follow LC (Library of Congress) policy but NOT always, which is one reason we have a policy & procedures manual online (p&p) to guide you in basic editing and workflows. When in doubt, you have a wealth of resources to find the answers. Don’t feel like you have to know everything because you won’t. No one knows everything about Cataloging! Start local (P&P, Unit Head, Section Head, Original Catalogers, Serials or Music Cataloging staff). • We use local call numbers for media (Audio CDs, DVDs, etc.) and other special materials (Electronic theses & dissertations, Hargrett Library rare materials, etc.) Examples of local call numbers: 10901.1, PPR1045, LXC16.R54 1964 Next, we will learn a little about authority control.

7. UNIT 1: Basics: Standards & rules, policies & procedures • Authority Control ensures consistency in various access points (names, subjects, series, etc.) Authority control is providing an authorized/verfied form of names, corporations, series; information which usually appears in a 1xx, 4xx, 8xx, etc. in the MARC bib record.The established (verified) form is represented by an authority record, which gathers together all the various forms of a name and tells us which one to use in our record. • MARCIVE is a service we use to help with authority control. We send our bib records via a program to MARCIVE. MARCIVE checks the headings and sends us lists and reports to work on. The authorities librarian and others in Cataloging, do lots of work to ensure that what the computer program finds is correct. Next, we will begin to explore the organization of data.

8. Our library catalog (GIL) Voyager, provides multiple points of access. Access points are how we get grouped search results. You’ll learn more about searching in depth later in the tutorial. Alphabetical  retrieve a list by title, author, etc. Alphanumeric  retrieve LC (Library of Congress) call numbers Numericalretrieve Assigned number in numerical order, local call numbers such as for Audio CDs, DVDs, etc. Various other patterns such as by series, size, etc. UNIT 1: Basics: Methods of organization In the next unit, we will see how LC call numbers work to organize material.

9. UNIT 1 Review: Basics • We have learned a little about common materials found in the UGA Libraries. • We have learned a little bit about the concepts of Cataloging. • Remember you can review at any time by clicking the MENU button. • In Unit 2, we will learn about LC call numbers. Click on the MENU button to select your next unit. • The resources link will take you to a glossary of terms and other resources.