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Comprehensive Event Planning and Coordination Process Overview

This document outlines the essential steps for effective event planning and coordination, covering aspects such as sponsorship, site inspections, and confirmations. It details the roles of the planning committee, registration and payment processes, and the importance of communication with venues, hotels, and suppliers. Additionally, it highlights the invitation procedures for VIP guests and speakers, event scheduling, accommodation arrangements, and the overall budget management. This guide serves as a roadmap to ensure successful event execution and participant satisfaction.

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Comprehensive Event Planning and Coordination Process Overview

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  1. PLANNING PHASE SPONSORSHIP SITE INSPECTIONS /QUOTATIONS CONFIRMATION LETTER/ DEPOSIT P L A N N I N G C O M M I T T E E REGISTRATION AND PAYMENT CONVENTION BUREAU CONSTANT COMM. WITH EVENT VENUE, HOTELS, SPONSORS, SUPPLIERS ETC VIP INVITATION LETTER LOCATION- CONFIRMATION CONFIRMATION LETTER TO PARTICIPANTS EVENT’S BUDGET INVITED GUESTS/ SPEAKERS EVENT 1ST ANNOU- CMENT- CALLING FOR PARTCPT ORGANISING COMMITTEE ARRIVAL AND SETTING UP AT EVENT VENUE EVENT SCHEDULE CONFIRM. ATION ACCOMMODATION *PRE CONFERENCE BRIEFING FINAL ANNOUNCEMENT SPEECHES / SEATING ARRANG EMENT PARTICIPATIONARRIVALS EVENT PAST HISTORY RECORD ON THE DAY PRINTING, WEBSITES AND PROMOTION ENQUIRIES/ PRE-REGIS TRATION

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