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Human Resources Update

Human Resources Update. August 2019. Panola College. Panola Family at a glance: Full-time employees = 155 Administrators = 6 Faculty Members = 74 Professional Staff = 29 Support Staff = 41 Grant Funded = 5 Part-time employees = 134 Adjunct Faculty = 71 Part Time employees = 47

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Human Resources Update

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  1. Human ResourcesUpdate August 2019

  2. Panola College • Panola Family at a glance: • Full-time employees = 155 • Administrators = 6 • Faculty Members = 74 • Professional Staff = 29 • Support Staff = 41 • Grant Funded = 5 • Part-time employees = 134 • Adjunct Faculty = 71 • Part Time employees = 47 • Part Time grant employees = 16

  3. BENEFITS

  4. Health Benefits = ERS Our benefits coverage is through the Employees Retirement System of Texas (ERS) • Health (medical) coverage • Dental coverage • Vision coverage • Life Insurance • Disability Insurance

  5. Website at healthselect.bcbstx.com • Access the secure member website - blueaccess • Loaded with details on your benefit plan and much more: • See your coverage details • View your current claims and claims history • Take a Tour: https://healthselect.bcbstx.com/#

  6. No Increase in Medical Premiums for 2019-2020 Employee only No cost Employee & Spouse $358.00 Employee & Children $239.70 Employee & Family $597.70 0% increase

  7. Verifying all Dependents If you added a dependent to your coverage you will be required to verify their eligibility. IMPORTANT: If you get a letter from Alight Solutions, open it right away! Send the correct documents they request before the deadline – or your dependents may be found ineligible and dropped from all coverage FOR THE YEAR!

  8. Stay In-Network! Huge difference between in-network and out-of-network.

  9. Urgent Care Centers Be careful! Not all centers are in-network BCBS not accepting all charges **************************************** Healthcare Express – in-network Family First Urgent Care – in-network

  10. Tobacco use status A person who has used any tobacco products five or more times within the past three consecutive months. If you use tobacco and you have not certified as doing so – you risk the chance of losing insurance coverage for life! Ready to quit? Many programs available to help you. Click here for help: https://www.ers.texas.gov/Tobacco-Policy-and-Certification/Tobacco-Cessation-Programs If you remain tobacco-free for three consecutive months, you can re-certify as a tobacco non-user and lose the $30 premium!

  11. DENTAL INSURANCE • Delta Dental will cover both DHMO & Choice PPO Plans For more information click here: https://www.ers.texas.gov/What-s-Happening-Now/Delta-Dental-Transition • Dental Choice Premiums for 2019 will decrease slightly. • DHMO Premiums for 2019 will remain the same as 2018.

  12. VISION INSURANCE State of Texas – Vision Provider - Superior Vision Services, Inc. Premiums going down slightly for 2019! Copay $15.00 per visit!

  13. Life Insurance Administered by Minnesota Life, an affiliate of Securian Financial Group, Inc. • Basic Term Life – Employees Only (paid by the State) • Dependent Term Life – for your dependents • Optional Term Life – Employees Only • Voluntary Accidental Death & Dismemberment – provides income for you and your family is an accident results in death or certain injuries

  14. Disability Coverage • Short-Term Disability • Long-Term Disability Allows you to maintain a portion of your income if illness or injury keeps you from working.

  15. Tex-Flex • Healthcare Spending Account • Dependent Care Spending Account • Each month, your contribution is automatically withdrawn from your paycheck pre-tax and deposited into your account. • Free debit card for eligible expenses. • Save your receipts! IRS requires all purchases to be validated. • New Tex-Flex amount will be $2,700 annually

  16. QUESTIONS Questions about BENEFITS? Visit them online at www.healthselect.bcbstx.com or call Customer Care toll-free at (800) 252-8039 7 a.m. – 7 p.m. CT, Monday – Friday 7 a.m. – 3 p.m. CT, Saturday

  17. Retirement = TRS or ORP Teacher Retirement System of Texas • Go to MyTRS(will need to register) • View your personal information • Plan for retirement • Account information • Retirement calculator

  18. Retirement = TRS or ORP Optional Retirement Program • The Texas Higher Education Coordinating Board provides statewide coordination of the program • Employees deal with the representative of the Company chosen for retirement information.

  19. When can I retire? TRS rule: 1. Must meet the Rule of 80 or age 65 2. At least 10 years of participation as an employee in the group insurance program administered by ERS 3. Vested after 5 years of service ORP rule: 1. No age requirement UNLESS you want health insurance coverage. 2. Health insurance? Then follow TRS rule 3. Vested after 1 year and 1 day of service

  20. Upon Retirement…. • Retirees keep their medical coverage until death. Once 65 – coverage merges with Medicare to form Humana Advantage. • Can opt to purchase other coverage • Dental, Vision, and Life Insurance • Can opt to keep dependents covered • State continues to pay 50% of premium

  21. Retirement QUESTIONS? Call Mike Edens at Ext 2021 or stop by the Office of Human Resources Martha Miller Administration

  22. Tax Sheltered Annuity 403(b) • A way of minimizing your tax liability • Significant tax advantages – pre-tax contributions • Earnings on these amounts aren’t taxed until they are distributed from the plan • Allows employees to contribute some of their salary to the plan (2019 = $19,000)

  23. Why should I have a 403(b)? Will you have enough retirement to live they way you want to live? With ORP: The amount you’ve accumulated into your retirement account With TRS: Best 5 (or 3) years of salary + years of service X the multiplier which is .23%.

  24. EXAMPLE: TRS calculation Employee Earnings:$2,953.09 gross per month $32,455 + $33,428 + $35,434 + $37,560 + $38,312 = Five Year Average $177,189 / 5 = $35,437 Employees Years of Service: 25 years 25 years x .023% = 58% x $35,437 / 12 = $1,698.03

  25. 403(b)12 Companies To Choose From

  26. Deer Oaks EAP Employee Assistance Program – FREE! Work/Life Services: Legal – free consultation with an attorney Financial – free consultation with financial counselors Identity Recovery Assistance Child/Elder Care Daily Living Services Take the High Road Program – Cab Fare

  27. Deer Oaks EAP (cont.) Employee Assistance Program – FREE! Organizational Training & Skills Development Health & Wellness Supervisor Training Professional Development Deer Oaks Website: https://www.deeroaks.com/

  28. RAVE Text/Email Alert System Panola College participates with RAVE Alert for emergency contact for employees and students. • Weather Alerts • Campus Closings • Employee/Student Safety UPDATE NEW CELL NUMBERS WITH HR

  29. EMPLOYEE INFORMATIONFORM If you have had a change please complete a new form. Emergency Contact Addresses – W2’s, College info, etc Thank you!

  30. Catastrophic Sick Leave Pool • Please donate if you have an abundance of days! • Policy is on-line under Human Resources. • Thank you to those who have donated!

  31. Confidential Information Please remember to keep STUDENT and EMPLOYEE information confidential! • All documents with addresses, identity information, social security numbers, telephone numbers, etc. • Keep out of sight from others……..

  32. Electronic Media – Social MediaPC Board Policy (DH Local) • As employees of the College: • Do not use electronic media either on or off the job to air your personal opinion about: • The College • Other employees • Students • Parents of Students • Current events, etc.

  33. Texting StudentsHazardous to Your Health! Be smart – don’t! Don’t get caught up with this drama! Just use common sense. Use CANVAS!!

  34. Student Relations • Please keep your hands to yourself! • Even the most innocent gesture can be taken in a negative way. • Watch what you say – watch what you do – don’t touch!

  35. Harassment The #MeToo movement has affected big names from Hollywood to Washington Don’t let it affect you!

  36. Harassment on College Campuses • USC student sues university, professor over sexual harassment • Professor touching student and making inappropriate comments – USC drags feet on investigation • Students sue North Orange County Community College • Professor repeatedly touching women and making inappropriate comments – Dean tells students Professor has rights too so “his (Dean) hands were tied”

  37. Discrimination • Tallahassee Community College sued by student suffering from rheumatoid arthritis after the HITT department treated her differently from her fellow students. • Oklahoma University student accuses College of retaliation over his complaint of professor’s sexual misconduct.

  38. Sexual HarassmentDiscrimination Should you hear or learn of: harassment, sexual assault, dating violence, domestic violence, stalking, or any type of discrimination CONTACT Supervisor, Campus Police, Student Services, or Human Resources immediately!

  39. Drug-Free Workplace • PC prohibits the unlawful manufacture, distribution, dispensation, possession, or use of controlled substances, illegal drugs, inhalants, and alcohol in the workplace. • Violating this policy subjects you to disciplinary sanctions from referral to counseling/rehab and could lead to termination.

  40. Questions? • Harassment? • Discrimination? • Drug-Free Workplace? Contact Mike Edens – Ext. 2021

  41. Direct Deposit Emails Verify that your contract/statement amount is correct. Key months: SEPTEMBER & FEBRUARY for contract employees. Every check for hourly employees.

  42. Dress Code Policy On-line under Human Resources Page http://www.panola.edu/human-resources/ • Remember Casual attire - Fridays only • Summer Dress Code Policy – ended 8/10

  43. Employee Handbook • Updated June 2018 from Support Staff Handbook to address all Employees • Committee reviewed – thanks to those who served! • Online under HR page - Policies • Includes: • General Information about Panola • Personnel Benefits & Information • Business Office Polices & Procedures • Personnel Policies • Personnel Classification

  44. Safety on Campus • RAVE ALERT SYSTEM: • Texting to cell phones • Mass email • Website notification • COLLEGE WIDE TELEPHONE ANNOUNCEMENTS • DIGITAL SIGNAGE • CLOCK TOWER - SIREN • BULLHORNS • TWO-WAY RADIOS • Panola College’s – Emergency Management Webpage

  45. CAMPUS POLICE If you are on campus and need to contact campus police, DIAL Extension: 1111 This number rings offices and cell numbers of the officer on duty. Off-campus – 903-693-1111

  46. Physical Plant Regulations • Get President’s approval prior to painting, window treatments, carpets, etc. • Get VP’s approval for anything taped or affixed to doors, windows, walls, furniture • Offices, classrooms, all other areas should be kept professional, clean and uncluttered. • Get VP’s approval prior to adding or relocating furniture • Wall décor must be appropriate for an educational environment – use Work Order to request Maintenance assistance

  47. QUESTIONS If you have any questions concerning information in this Update please feel free to contact the Office of Human Resources: Mike Edens, Director of Human Resources 903-693-2021 or Ext. 2021 Martha Miller Administration Building Office of Human Resources

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