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WebTA User Guide for Sailors

WebTA User Guide for Sailors. SEPTEMBER 2010. Log-In. The current WebTA URL is https://myeducation.netc.navy.mil Once you access WebTA you can use CAC or NKO user name and password to log-in. Do you have all the information you need?.

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WebTA User Guide for Sailors

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  1. WebTA User GuideforSailors SEPTEMBER 2010

  2. Log-In • The current WebTA URL is https://myeducation.netc.navy.mil • Once you access WebTA you can use CAC or NKO user name and password to log-in

  3. Do you have all the information you need? • Please go to the Navy College Website and review the paper TA application. • If you can complete all of those fields, webTA will be a breeze! • Here’s the link to get you started. https://www.navycollege.navy.mil/nta.cfm#form

  4. What if I can’t process TA because my UIC is missing? • The UIC information is populated from the personnel table. If it’s a new UIC or the system has never issued TA for that UIC, you may get an error message with a placeholder in the UIC field. • If you are having an issue with your assigned UIC being ‘DUMMY’, go to the command admin office and have them provide you with the following information: • UIC • The last 4 of your SSN • Your Last Name, First Name and Middle Initial •  E-mail this information to the VEC at VEC@navy.mil or your servicing NCO. • You will receive an e-mail when you can go into webTA. • This process changes the UIC in NCMIS temporarily. It will remain in place until the Master Personnel Database and NCMIS are matched again. • If you do not submit a webTA application before the UIC information is matched again, you will have to repeat the steps above.

  5. Your Mandatory Fields • You MUST provide this information: • Applicant e-mail Address • CO or By Direction Authority's e-mail Address may NOT be the same as your e-mail Address. • Daytime Phone Number or DSN is required. • GI Bill Enrollment Status is required. • Immediate Academic Goal is required. • Term Start Date is required. • Term End Date is required. • All course information fields are required • Have your course catalog available for easy entry

  6. My Education • My Tuition Assistance (WebTA) • My Profile • My History • My Missing Grades • My Transcript/Degree Shopping (SMART)

  7. My History • Courses taken • Courses with funds owed • Total number of courses • Number of credits authorized in this FY • Test History (CLEP, DSSTs and Excelsior)

  8. My Missing Grades • Displays courses with missing grades

  9. My Profile • Allows you to make changes to your email address, local address, work and home phone number by clicking the Edit • These changes are not reflected in your official personnel record

  10. My Tuition Assistance (WebTA) • “Eligibility” either welcomes you as eligible or details any eligibility issues

  11. FY Cap Status • Provides existing TA Application Status Description

  12. Create TA Application • Select “Create TA Application” to start a new TA

  13. Acceptance Agreement • Read the Application Agreement

  14. Acceptance Agreement cont’d • By clicking “I Accept” you are stating you understand and agree with the Application Agreement

  15. Default Values • The system assumes you are attending the school most recently attended • Change school name on question #25 • Select “Yes”

  16. New Application Step 1 of 3 • Answer all questions

  17. New Application Step 1 of 3 • Enter email of CO or By Direction Authority as determined by your command’s internal process. • Ensure education office corresponds to the current duty station • Search for duty station by entering complete or partial name with wild card % • Use base name not city to search for education office

  18. New Application Step 2 of 3 • Use drop down to select immediate academic goal • Answer if you have an Education Plan for the academic goal

  19. New Application Step 2 of 3cont’d • Complete questions and select “Next”

  20. New Application Step 3 of 3 • Find school name by using % and partial name • Use drop down Calendar to select term start/end dates • Select box to the right of the blank box to view University course listing • If course is not listed, enter course manually • Type or select course description from drop down box • Type or select course level from drop down box

  21. New Application Step 3 of 3 cont’d • Type or select primary instructional Mode from drop down • Type or select Credit Unit from drop down • Enter the total number of credit hours • Enter the cost per credit • Enter TA fee ONLY if it is mandatory for course enrollment • TA authorization reduced if hourly cost exceeds $250 per semester hour (or equivalent) or your total exceeds your services FY limits • Government and student shares listed here are estimates only, and may not be indicative of actual TA funding. • Actual funding will be calculated by your education office.

  22. Submit Application • A warning appears giving you the option to make changes • Select “No” to make changes or select “Yes” to save the application as is

  23. Submit Application cont’d • Select “Yes” when TA document is completed • The application is forwarded to your CO or By Direction Authority for approval

  24. View Application • The application has been submitted to your CO or By Direction Authority Via e-mail

  25. Student Options • The student has the option of Cancelling or Resubmitting the document only if the Command has not processed the application.

  26. Command Approval • The approving official receives an email requesting approval or disapproval in TA funding • To approve or disapprove click on URL listed, or cut and paste the URL to the web

  27. Command Approval cont’d • The URL redirects you to a Log-in screen • The approving official logs-in by CAC or NKO user name and password

  28. Command Approval Electronic Signature • Complete the reviewer’s information and select “Approve” or “Reject”

  29. E-mail NotificationTo Student • Student receives an email on approval or disapproval of TA by approving official • Student may review the status of the TA application selecting URL in email

  30. Where is my TA Voucher? Return to https://myeducation.netc.navy.mil/ 1 Click on Existing Applications 2 Click View for Existing Applications 3 Click Print Document. Approved document returns for student to print and provide to school.

  31. EDU 01 Curriculum Development CSC342 Programming Logic BIO 222 Basic Human Functions After printing the TA Voucher, Sailors MUST sign and deliver to the school Your signature here

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