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Welcome to RAIN: Research Administration Information Network Overview

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Join Andrew Watson and the Research Administration team for the RAIN session on April 18, 2013. This informative gathering covers important updates and timely information on various topics such as Research Grants & Contracts, Sponsored Projects Administration, Research Administration Training & Education, and the introduction of the new Research Performance Progress Report (RPPR). Learn about compliance requirements, recent changes in project administration forms, and upcoming training sessions. Connect with experts and enhance your research administration knowledge.

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Welcome to RAIN: Research Administration Information Network Overview

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  1. Welcome to RAIN! Research Administration Information Network Presented by: the folks in RDA with today’s emcee, Andrew Watson Date: April 18, 2013

  2. RAIN Agenda Andrew Watson • Introduction • Updates & timely information: • RGC • SPA • RATE • TTBD • RATE • ORIO • Research HR • CTO • CRBO • Export Controls • RFDS • USR • OHSU Foundation • Q & A RAIN: 4-18-2013

  3. RGC • Research Grants & Contracts RAIN: 4-18-2013

  4. RGC: Research Grants & Contracts Tim Rinner ePPQ Routing for Centers & Institutes Research Performance Progress Report (RPPR) is Coming! See Guide Notice NOT-OD-13-035 for more information about RPPR and PRAM. • RPPR is replacing eSNAP for submitting SNAP progress reports & PHS 416-9 for Fellowship progress reports RAIN: 4-18-2013

  5. RGC: Research Grants & Contracts Tim Rinner RPPR (continued) • All SNAP and F progress reports with start dates of July 1st or later will be required to use RPPR • For SNAP awards the initiate eSNAP option will remain available until July 2013; however, this is only to accommodate reports due before May 15th that are late. RAIN: 4-18-2013

  6. RGC: Research Grants & Contracts Tim Rinner RPPR (continued) If you initiate an eSNAP for a report due on or after May 15th, contact the  eRA Help Desk so that the eSNAP can be removed and an RPPR initiated in its place. RAIN: 4-18-2013

  7. RGC: Research Grants & Contracts Tim Rinner Public Access Compliance • Requirement enforced starting 7/1/13 • Awards will be held until all publications sited in progress report are NIH compliant. • RGC will access the NIH non-compliance tool and run reports for PIs adding any non-compliant publications to Department Award Checklists for action by you or your investigator. RAIN: 4-18-2013

  8. RGC: Research Grants & Contracts Tim Rinner Reminder Carry Forward requests need to be signed by RGC as these requests constitute a change in terms and conditions. RAIN: 4-18-2013

  9. SPA • Sponsored Projects Administration RAIN: 4-18-2013

  10. SPA: Sponsored Projects Administration James Trotter Combined OMB Circulars! http://www.whitehouse.gov/omb/grants_docs#proposed June 2 - Revised Federal Due Date for Comments April 25 - Deadline for OHSU Comments to James Trotter RAIN: 4-18-2013

  11. SPA: Sponsored Projects Administration James Trotter Individual Draw • NSF Awards Begin Now • NIH Estimates 10/1/13 for FY 14 Awards DHHS Salary Cap • Remains at Executive Level II RAIN: 4-18-2013

  12. SPA: Sponsored Projects Administration James Trotter Updated SPA Forms • Defined Research Account (DRA) Request Form • Balance Transfer Form • EliminatedProgram Development Account (PDA) Form • PDA information now captured on Balance Transfer Form RDA Forms RAIN: 4-18-2013

  13. SPA: Sponsored Projects Administration James Trotter Oracle/OGA Updates • Oracle Upgrade April 26th- 29th • New Project Status in OGA-No Cost Extension RAIN: 4-18-2013

  14. SPA: Sponsored Projects Administration James Trotter Effort Certification Time! April 16, 2013 - Effort forms due to SPA Questions? Contact: Hope Asana 503-494- 6984 spaeffrt@ohsu.edu RAIN: 4-18-2013

  15. SPA: Sponsored Projects Administration James Trotter Need to Contact SPA? 503-494-0355spaacctg@ohsu.edu SPA Online RAIN: 4-18-2013

  16. RATE • Research Administration Training & Education RAIN: 4-18-2013

  17. RATE: Research Administration Training & Education Margaret Gardner Website launched: RATE: Research Administration Training & Education Also.. New RAIN Archives location! RAIN: 4-18-2013

  18. RATE: Research Administration Training & Education Margaret Gardner Essentials of Grant Administration 3 Wednesdays, starting May 1, 1 to 4pm Comprehensive overview of grant administration from finding funding to close-out & publishing. More details & registration links: RATE Bridge RAIN: 4-18-2013

  19. RATE: Research Administration Training & Education Margaret Gardner Additional Spring Classes InfoEd for Non-grants.gov Submissions Wednesday, 5/1, 10 a.m. – 12 p.m. InfoEd for Grants.gov Submissions Thursday, 5/2, 8:30 a.m. – 12 p.m. RDA 101: Intro To Research Administration Thursday, 6/6, 9:30 - 11:30 a.m. Training Grants & Fellowships Wednesday, 6/12, 1 – 4 p.m. RAIN: 4-18-2013

  20. RATE: Research Administration Training & Education Margaret Gardner Questions? Contact Margaret Gardner at: gardnerm@ohsu.edu 503-494-8990 Join discussions, catch announcements, find course information & more at RATE Bridge. RAIN: 4-18-2013

  21. TTBD • Technology Transfer & Business Development RAIN: 4-18-2013

  22. TTBD: Technology Transfer & Business Development Andrew Watson Introducing: Guide to TTBD RAIN: 4-18-2013

  23. TTBD: Technology Transfer & Business Development Andrew Watson http://www.ohsu.edu/xd/research/techtransfer/ PDF link is on our webpage RAIN: 4-18-2013

  24. ORIO • OHSU Research Integrity Office RAIN: 4-18-2013

  25. ORIO: OHSU Research Integrity Office Ames Elliot Find out more on our website: http://www.ohsu.edu/xd/about/services/integrity/about/news/index.cfm RAIN: 4-18-2013

  26. ORIO: OHSU Research Integrity Office Ames Elliot Town Hall Event Breaches Happen: Protect Your Patients, Your Research and You Presented by Kathryn Schuff, IRB Chair & John Rasmussen, Chief Information Security Officer Tuesday, May 7th 9 – 10:30 a.m.in UHS 8B60 RAIN: 4-18-2013

  27. ORIO IRB: Institutional Review Board Ames Elliot April Brown Bag Session The New Improved HIPAA Research Authorization Process Presented by Andrea Johnson Thursday, April 25th, 11:30 a.m. -12:30 p.m. in UHS 8B60 Learn about: Changes to regulations New combined consent & authorization form templates How these changes affect past, present & future studies RAIN: 4-18-2013

  28. ORIO IRB: Institutional Review Board Ames Elliot Announcement: Dave Holmgren, MS, RAC IRB Manager April 22, 2013 RAIN: RAIN: 4-18-2013

  29. ORIO IACUC: Institutional Animal Care & Use Committee Ames Elliot New training resource for rabbit users: AALAS Learning Library New users required to take this training No RCR for animals in Big Brain Information uploaded to study Contact Ames Elliot (elliot@ohsu.edu) to register IACUC Education Webpage RAIN: RAIN: 4-18-2013

  30. ORIO CoIR: Conflict of Interest in Research Reminder OHSU policy, effective March 13, 2013 - participation in industry sponsored “speakers bureaus” or other such promotional talks are not permitted. http://ozone.ohsu.edu/policy/pac/chapt_10/10-01-015.htm Updated information and resources on renamed website: Gifts & Vendor Relationships Updated FAQs on speakers bureau policy changehttp://www.ohsu.edu/xd/about/services/integrity/coi/gifts/ Ames Elliot RAIN: 4-18-2013

  31. Research HR • Human Resources RAIN: 4-18-2013

  32. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse Why a Threat Assessment Team? RAIN: 4-18-2013

  33. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse FBI – Active Shooter Statistics 2002-2012 RAIN: 4-18-2013

  34. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse Incident Prevention & Mitigation Incidents can be prevented or mitigated through early identification and intervention Law allows sharing of information within OHSU Diverse viewpoints & experience help inform actions Assist OHSU & its community RAIN: 4-18-2013

  35. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse Connecting the Dots & Interrupting the Pathway to Violence Functions at OHSU • Assess potential threats to OHSU community • Recommend actions to mitigate threats • Maintain privacy and dignity of alleged subjects, victims, and witnesses • Monitor & reassess on-going cases On authority from Workplace Violence policy 07-30-020 RAIN: 4-18-2013

  36. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse What is the TAT? - Multi-Disciplinary Team - Comprised of OHSU staff only - Standing committee with regular training • Psychiatry • Human Resource • Public Safety • Legal • Risk • Integrity Office • Healthcare • Academic Administration • Others as needed • (Ad hoc members) RAIN: 4-18-2013

  37. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse When should I ask for help from the TAT? Report your concerns when: • Someone threatens you or OHSU directly or when you see bullying or “low level” forms of aggression • You become aware of a direct or indirectthreat against any person or OHSU • You become concerned about any person’s behavior or statements at OHSU • You become concerned about potential violence in your personal life RAIN: 4-18-2013

  38. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse How do I reach the TAT? Public Safety Administrative • Administrators who become aware of threats can contact DPS at 4-7744. • When unsure, can also contact TAT members in your area • AAEO, HR, Risk Management will route if needed • Can also contact Sierra Walker, Community Safety Liaison: 4-4598 (M-Thur) • Call Public Safety: 503-494-7744 (24/7) • An officer will respond for information. • The officer will “triage” the situation with those involved. • If situation qualifies, referred to TAT. • TAT reviews circumstances electronically & meets as appropriate. RAIN: 4-18-2013

  39. Research HR for DPS: Department of Public Safety Jennifer Crosby-Meurisse Department of Public Safety (DPS) is Available Twenty-Four Hours a Day, Seven Days a Week Non-Emergency/Information 4-7744 Emergency 4-4444 More Information: Greg Moawad, 4-4377 OHSU Workplace Violence Policy RAIN: 4-18-2013

  40. CTO • Clinical Trials Office • Investigator Support and Integration Services RAIN: 4-18-2013

  41. ISIS: Investigator Support & Integration Services Darlene Kitterman eCRIS Coffee Talk Monday, May 6th, 9 a.m. BICC 124 Coffee Provided! RAIN: 4-18-2013

  42. Wrap Up Everyone Q & A Next RAIN Meeting: May 16, 2013, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edu Or use the RAIN Feedback Form RAIN: 4-18-2013

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