SAP TERP10 Preparation Presentation 3 Dr. Gábor Pauler, Associate Professor, Private Entrepeneur

SAP TERP10 Preparation Presentation 3 Dr. Gábor Pauler, Associate Professor, Private Entrepeneur Tax Reg. No.: 63673852-3-22 Bank account: 50400113-11065546 Location: 1st Széchenyi str. 7666 Pogány, Hungary Tel: +36-309-015-488 E-mail: pauler@t-online.hu

Content of the presentation • 2.Procurement Scenario (Continued) • 2.5.Procurement process • 2.5.1.MM: Create Purchasing Requisition:ME51N • 2.5.2.MM: Create Purchasing Order:ME21N • 2.5.3.MM: Release Purchasing Order:ME29N • 2.5.4.MM: Display Messages:ME9F • 2.5.5.MM: Display Processing Status of Purchase Requisition:ME53N • 2.6.Goods Processing • 2.6.1.Stock Usability Types • 2.6.2.Goods Movement Documents • 2.6.3.MM:Checking stock movement types:ME23N • 2.6.4.MM:Check Stock Overview:MMBE • 2.6.5.MM:Post Goods Receipt:MIGO • 2.6.6.MM: Display Material/Accounting Document:MIGO • 2.6.7.MM:Material transfer in unrestricted stock:MIGO • References • Object Symbols • GUI Symbols

2.Procurement: 2.5.Procurement process: 2.5.1.Purchase Requisition 1 • 2.5.Procurement process • 2.5.1.MM: Create Purchasing Requisition (Beszerzési igény):ME51N • 2.5.1.1.DEF: Standard Purchase Requisition Process:Quantified requirement for purchasing a given material coming from the following sources: • 2.5.1.1.1.Manual entry:By procurement agent of material (PurchGrp = 000) • 2.5.1.1.2.Material Requirement Planning (MRP) • If MRP method = PD set for the material, SAP automatically calculates material requirement from its requisition quantity with the help of Bill Of Material, BOM (Darabjegyzék)  • And considers possible sources of material: 1. Stock available  2. Own production if ProductionMethod = X (both external/internal production) is set  3. Then purchasing requirement is computed and Request for quotation, RFQ (Ajánlatkérés) is sent to vendors • 2.5.1.1.3.Supply Chain Management (SCM)|Advanced Planning Optimization (APO):This module sold separately from SAP ERP • 2.5.1.1.4.Supplier Relationship Management (SRM)|Enterprise Buyer Professional (EBP):This module sold separately from SAP ERP • 2.5.1.2.DEF: Special Purchase Requirements:itdealswith: • DEF: Consumable goods (Fogyóeszközök): Purchased materials, whicharehighlystandardised, theydo not form valuated inventory, and wedonotwanttotrackvendor (anditsbookkeeping account), so their value is booked manually/automatically directly to some Account assignment category (Számlakijelölési kategória): • A: Asset • K: Cost center • P: Project • F: Production order • C: Sales order • Within them, a Stock/consumption account (Készletfelhasználási számla) manually/automatically assigned • Types of specialpurchaserequirementsare:

2.Procurement: 2.5.Procurement process: 2.5.1.Purchase Requisition 2 • 2.5.1.2.1.ALT:Without material master record: All fields are entered manually: • MaterialNameText, Material group, Order measure unit, • Account assignment and its category • 2.5.1.2.2.ALT:With material master record: It auto-fillsfrom material master: • 2.5.1.2.2.1.ALT:Normalmaterial: quantity and value are updated • 2.5.1.2.2.2.ALT:Non-stock material(NLAG):quantity, value not updated • 2.5.1.2.2.3.ALT:Non-valuated material (UNBW): onlyquantity updated • 2.5.1.3.LO|MM|Purchasing|Purchasing requisition|ME51N Create| • 2.5.1.3.1.SCR:Main • 2.5.1.3.1.1.BTN:Itemoveview( ): Fill columns linewise left to right otherwise itwill not work!  Only at line 20 !!!!!!:BTN:Itemdetail( ):  TAB:Account assignment  DDN:G/L Account=410000 (Rawmaterialconsumable)  DDN:Cost center = 4280 (Qualitylaborat.) • 2.5.1.3.1.2.BTN:Save( )  Take note of assigned Purchase requisitionID: XK01: Create vendor Vendor -Name ME11: Create Purchas Info.rec Carb Frame, Wheel, Chain, Gearing -Name ME51N: Create Purchas Requis Gearing -Name 100 + 10 for CostCtr 4280 10013924 Click Click Click Click Click Click Click Click Click Click Click

2.Procurement: 2.5.Procurement process: 2.5.2.Purchase Order • 2.5.2.MM: Create Purchasing Order:ME21N • 2.5.2.1.DEF:Purchasing Order, PO (Megrendelés):a document detailing materials to purchase in given quantities at given prices/conditions from given vendors • 2.5.2.1.1.Ways of creation: • 2.5.2.1.1.1.ALT:From reference to purchasing requisition:SAP auto-selects best Price bidding (Árajánlat) vendor by their Purchase Info Record|Conditons, for others Rejection letter (Elutasító levél) is posted • 2.5.2.1.1.2.ALT:From reference to another purchasing order:Itreduces the need of data entry work at repeating orders • 2.5.2.1.1.3.ALT:Manual: Purchaser creates Outline Agreement (Keret-megállapodás) with vendoraboutCustomconditions (Egyedi feltételek • 2.5.2.1.2.Data sources:Material master, Vendormaster, PurchaseInfo record • 2.5.2.1.3.Content: • 2.5.2.1.3.1.Header: Whole order-related data: Deliverydate, payment, etc • 2.5.2.1.3.2.Items: Individual material-related data  DEF:Item category (Rendelési tétel kategória):  ALT:Standard(Sztenderd):vendordeliversraw/semi-finishedstuff  ALT:Subcontract (Alvállalkozói): vendor delivers finished goods  ALT:Consignment (Bizományosi/Konszignációs raktáras):  Vendor keeps inventory of finished goods in our stock,  Ourliability arises whentaking materialsout from stock  It is usedif a highlycapitalized (Tőkeerős) vendor (Eg. Pharmacycompany) sellsVolatile (Romlandó) goodsto a less capitalizedcustomer (Eg. Drugresearch labor)  ALT:Third party (Háromszögügylet): Vendor will directly deliver finishedgoods to end costumer, whoordereditoriginallyfromus  ALT:Stock-transport (Készletmozgató): goods movement between two of our Plant|Storage locations  Materialnumber, Quantity, UnitPrice, Conditions • 2.5.2.1.4.Purchase order can be sent to: • ALT:Vendor • ALT:Another plantat stock transfer • 2.5.2.1.5.Goods can be delivered to: • ALT: Plant|Storage • ALT: Place of consumption forvolatileConsumable goods (Fogyóeszköz) XK01: Create vendor Vendor -Name ME11: Create Purchas Info.rec Carb Frame, Wheel, Chain, Gearing -Name ME51N: Create Purchas Requis Gearing -Name 100 + 10 for CostCtr 4280 ME21N: Create PurOrd from Requis: 10013924 from Vendor: 100304 PurOrg: 1000

2.Procurement: 2.5.Procurement process: 2.5.2.2.Create Purchase Order • 2.5.2.2.LO|MM|Purchasing|Purchasing order|Create|ME21N Vendor known| • 2.5.2.2.1.SCR:Main • 2.5.2.2.1.1.BTN: Document overview on • 2.5.2.2.1.2.FRM:Document overview(left panel)  BTN:Selection variant( ) |My purchase requisitions  LIN: Previously created purchase requistiton:10013924  BTN: Adopt( ): Copies data to purchase order • 2.5.2.2.1.3.FRM:Header (right panel)  DDN:Vendor =100304  TAB:Org.data|DDN:PurchOrg =1000 • 2.5.2.2.1.5.BTN:Items ( ):Check items are there! • 2.5.2.2.1.4.WRN:Itcangiveseveralwarnings:Skip! • 2.5.2.2.1.6.BTN:Save( ):Take note of Purchase order ID: ME11: Create Purchas Info.rec Carb Frame, Wheel, Chain, Gearing -Name ME51N: Create Purchas Requis Gearing -Name 100 + 10 for CostCtr 4280 4500017409 Click Click Click Click Click Click Click ME21N: Create PurOrd from Requis: 10013924 from Vendor: 100304 PurOrg: 1000 Click Click Click Click Click Click Click

2.Procurement: 2.5.Procurement process: 2.5.3. Release Purchase Order • 2.5.3.MM: Release Purchasing Order:ME29N • 2.5.3.1.DEF:Release (Engedélyezés):themanager of thepurchaserapprovesthepurchasebydifferentReleaseStrategies (EngedélyStrat.) denotedbycodes:eg.Z5 • 2.5.3.2.LO|MM|Purchasing|Purchasing order|Release|ME29N Individual • 2.5.3.2.1.SCR:Main • 2.5.3.2.1.1.BTN: Document overview on • 2.5.3.2.1.2.FRM:Document overview(left panel)  BTN: Selection variant( ) |My purchase orders  LIN: Previously created purchase order: 4500017409 • 2.5.3.2.1.3.FRM:Header:  TAB:ReleaseStrategy  LIN:Code = Z5 (Manualapprovebymanagingdirector)  BTN:Release( ) • 2.5.3.2.1.4.BTN:Save( ) ME51N: Create Purchas Requis Gearing -Name 100 + 10 for CostCtr 4280 ME21N: Create PurOrd from Requis: 10013924 from Vendor: 100304 PurOrg: 1000 Click Click Click Click Click Click Click ME29N: Release PurOrd 45000 17409 Click Click Click Click Click Click

2.Procurement: 2.5.Procurement process: 2.5.4.Display Messages • 2.5.4.MM: Display Messages:ME9F • 2.5.4.1.DEF: Message (Rendelési értesítés):Appearence of a PurchasingOrder in a given communication channel (e-mail, fax, etc). It can be customized channelwise • 2.5.4.2.LO|MM|Purchasing|Purchasing order|Message|ME9F Print| • 2.5.4.2.1.SCR:Start • DDN:Purchase order = 4500017409 • DDN:PurchOrg = 1000 • BTN:Run( ) • 2.5.4.2.2.SCR:Main • LIN:Purchase order = 4500017409  CHK:Display=True, BTN:Display message • 2.5.5.MM: Display processing status of purchase requisition:ME53N • 2.5.5.1.DEF: Processing Status (Feldolgozási állapot): purchaser can track purchasing process in time • 2.5.5.2.LO|MM|Purchasing|Purchasingrequistion|ME53N • 2.5.5.2.1.SCR:Main • FRM:Overview  LIN: Purchase requistion = 10013924 • FRM:Items  TAB:Status: Observe status of orders:  PO Created  Active  NotBlocked ME51N: Create Purchas Requis Gearing -Name 100 + 10 for CostCtr 4280 Click Click Click Click Click Click Click Click Click ME21N: Create PurOrd from Requis: 10013924 from Vendor: 100304 PurOrg: 1000 Click Click Click Click Click Click Click ME29N: Release PurOrd 45000 17409 Click ME9F: Display Message PurOrd 45000 17409

2.Procurement: 2.6.Goods Processing Documents 1 • 2.6.Goods processing (Készletkezelés) • 2.6.1.DEF: Stock Usability Types (Készletfelhasználási típusok): • 2.6.1.1.ALT:Unrestricted (Szabad felhasználású): can be used any time • 2.6.1.2.ALT:Quality inspection (Minőségellenőrzés): usually a small sample hold for quality inspection purposes • 2.6.1.2.1.ALT:Material master-based: • Material regularly inspected, set at: • MM01|TAB:Purchasing|CHK:Post to insp. Stock = True • 2.6.1.2.2.ALT:Purchase/Production order-based: • Material inspected only once, set at: • Purchase/Production Order|Stock type|Quality inspection • 2.6.1.3.ALT:Blocked (Zárolt): it is already assigned to a production process • 2.6.2.DEF: Goods movement documents (Készletmozgási dokumentumok): they can be material- or accounting related documents: • 2.6.2.1.DEF: Material documents (Anyagbizonylatok): At least one is created for all types of material movement. Their content bases on the following schema: • Primary key (Elsődleges kulcs): MatDocNumber + MaterialYear • Header (Fejléc): contains general data • Items (Tételek): contain material-related data • Its possible types are: • 2.6.2.1.1.ALT:Goods receipt (Anyagbevételezési jegy): it starts the PROC: Goods Reception (Anyagbevételezés): • The system proposes what should be quantity of materials ordered from a former external purchase order/ internal production order, referenced by the newly created goods receipt • The receiving department checks under/over delivery and vendor/producing plant is Dunned (Figyelmeztet) if there is any • Order history (Rendelésitörténet) updated • Quality inspection lot (Minőségellenőrzési minta) defined • Warehouse transport requirement created • Output (Papír doksik) is printed: eg. Goods receipt as pallet label • Stock level (Készletszint)increased • Vendor/producing plant notified back about acceptance

2.Procurement: 2.6.Goods Processing Documents 2 • 2.6.2.1.2.ALT:Goods issue (Anyagkiadási bizonylat): • For material issue from stock/consumption/consignment • Decreases stock • 2.6.2.1.3.ALT:Stock transfer (Készlet-áthelyezés): • Inter-plant physical stock movement • 2.6.2.1.4.ALT:Transfer posting (Készlet-átsorolás): • Non-physical stock movement within one plant’s storages • Among different usability types • 2.6.2.2.DEF: Accounting documents (Könyvelés bizonylatok): • They created only if valued stock moves, simultaneously with material document. There are lot of material movements when accounting document is not created! • They are linked to material documents through referencing the same Source document (Előzmény/forrás bizonylat), eg. Delivery Note (Szállítói értesítés), but they are independent documents in SAP DDIC • Their content follows this schema: • Primary key: Company+AcctDocNum+FiscalYear • Header: contains general data • Items: contain General ledger (G/L) account numbers and amounts

2.Procurement: 2.6.Goods Processing 2.6.3.Stock Movement Types • 2.6.3.MM:Checking stock movement types:ME23N • 2.6.3.1.DEF: Stock movement types (Készletmozgás tipus): 3-digit codes of all stock movements (material/non-material, valued/non-valued) which control accounting and material document display layout. They can be set at: • 2.6.3.2.LO|MM|Purchasing|Purchasing order|ME23N Display • 2.6.3.2.1.FRM:Item • 2.6.3.2.1.1.LIN:##  TAB:Delivery  DDN:Transaction type =  (101)Goods receipt for purchase order  (122)Return delivery to vendor  (201)Goods receipt for a cost center  (301)Transfer posting  (321)QualInspectUnrestricted  (322) UnrestrictedQualInspect  (343) Blocked  Unrestricted  (344) Unrestricted  Blocked  (349) Blocked  QualInspect  (350) QualInspect  Blocked  (501)Goods receipt without purchase order • 2.6.4.MM:Check Stock Overview:MMBE • 2.6.4.1.DEF: Stock Overview: Static report of material stock (does not show planned purchases in time). It is broken up in the following hierarchy: • Client|Company|Plant|Storage • ALT:Usability type • ALT:Production batch • ALT:Stock Movement Transaction type • ALT:Special types (eg. Consignment) • Can be displayed in several layouts set in customizing • 2.6.4.2.LO|MM|Inventory|Environment|Stock|MMBE Stock Overview| • 2.6.4.2.1.SCR:Start • DDN:Material = Gearing-Name • DDN:Plant = 1000, BTN:Run( ) • 2.6.4.2.2.SCR:Main:Check out stock: Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click

2.Procurement: 2.6.Goods Processing 2.6.5.Goods Receipt:MIGO • 2.6.5.MM: Post Goods Receipt:LO|MM|Inventory|Goods movement|Goodsreceipt|For purchase order|MIGO PO number known| • 2.6.5.1.SCR:Main: • 2.6.5.1.1.FRM:Header: • DDN:Operation = A01(Create goods receipt) • DDN:Reference doc type = R01(Purchase order) • TBX:Reference doc number = 4500017409 • 2.6.5.1.1.1.TAB:General:  TBX:Document date = Now  TBX:Posting date = Now  DDN:Delivery note = * (Therewas no delivery note)  KEY:Enter • 2.6.5.1.2.FRM:Items: • 2.6.5.1.2.1.LIN1:100pc Gearing-Name  FRM:Item Detail  TAB:Where  DDN:Stock type = 2 (Quality inspection: 100pc gearings are quality inspected before putting on unrestricted stock)  DDN:Plant = 1000  CHK:ItemOK = True • 2.6.5.1.3.BTN:Save( ) • Take note of assigned Goods receipt ID: Click Click Click Click ME21N: Create PurOrd from Requis: 10013924 from Vendor: 100304 PurOrg: 1000 Click Click Click Click Click Click Click ME29N: Release PurOrd 45000 17409 Click Click Click Click ME9F: Display Message PurOrd 45000 17409 Click Click MIGO: Goods Receipt from PurOrd: 45000 17409 Quant: 100pc Storage: 0110 5000012419

2.Procurement: 2.6.Goods Processing 2.6.6.Display Documents:MIGO • 2.6.6.MM: Display Material/Accounting Document:LO|MM|Inventory|Goodsmovement|Goodsreceipt|For purchase order|MIGO PO number known| • 2.6.6.1.SCR:Main: • 2.6.6.1.1.FRM:Header: • DDN:Operation = A04(Display) • DDN:Reference doc type = R02(Material document) • TBX:Reference doc number = 5000012419 • BTN:Run • 2.6.6.1.1.1.TAB:DocInfo  BTN:FI Documents  LIN:Accounting document, DoubleClick  Check booked accounts! • 2.6.6.1.2.FRM:Items: • 2.6.6.1.2.1.LIN:1:100pc Gearing-Name  FRM:Item Detail:  TAB:Where:  BTN:View( ):Shows stock overview with change! Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click Click

2.Procurement: 2.6.Goods Processing 2.6.7.Material transfers:MIGO • 2.6.7.MM: Material transfers in unrestricted use stock:LO|MM|Inventory|Goodsmovement|Goods receipt|For purchase order|MIGO PO number known| • 2.6.7.1.SCR:Main: • 2.6.7.1.1.FRM:Header: • DDN:Operation = A08(Transfer posting: changesstocktypewithoutphysicalmovement of goods) • DDN:Reference doc type = R10(Other: wedonotneedanypreceedingdocumentfordoingthis) • DDN:Movement type = 321 (QualityInspection Unrestrictedstock: thistransfer isusually made after the delivery is quality-inspected and found OK.) • 2.6.7.1.1.1.TAB:Transfer posting  FRM:From and FRM:Dest:  DDN:Material = Gearing-Name  DDN:Plant = 1000  DDN:Storage Location = 0110  DDN:Unit of Entry = 100pc,  KEY:Enter • 2.6.7.1.2.BTN:Save( ) • Take note of assigned Material movement ID: • MIGO may give false errors if you do not click things EXACTLY in the sequence above. Inthatcase, youcanonly restart it! Click Click Click Click ME29N: Release PurOrd 45000 17409 Click Click Click Click Click ME9F: Display Message PurOrd 45000 17409 Click Click MIGO: Goods Receipt from PurOrd: 45000 17409 Quant: 100pc Storage: 0110 MIGO: Transfer Posting: Gearing -Name Quant: 100pc Storage: 0110 4900038759

References • http://www.sap-img.com/abap.htm • http://erpgenie.com/ • http://help.sap.com/search/sap_trex.jsp • http://sap.ittoolbox.com/groups/technical-functional/sap-abap/

Object Symbols Partner (Partner) Anyag (Material) Sarzs (Batch) Bevitt anyag (Partner material) Készlet (Inventory) Raktár (Deposit) Gyári szám (Serial number) Darabjegyzék (Bill of materials) Szortiment (Sortiment) Anyagmeghatá-rozás (Material Identification) Árazás (Pricing) Engedmény (Allowance) Fizetési mód (Payment Method) Számla (Invoice) Bizonylat (Voucher) Értékesítés támogatás (Sales Promotion) Direkt mail (Direct mail) Ajánlat (Offer) Árazás (Pricing) Rendelés (Order) Validáció (Validation) Szerződés (Contract) Szállítás (Transport) Hitel (Credit) Ütemezés (Scheduling) Szerviz (Service) Vevőszolgálat (Customer Service) Kattintás (Click) Dupla kattintás (Double Click) Adatbevitel (Write) Csak olvasható (Read Only) • Cég (Company) • Gyár (Plant) • Értékesítési szervezet (Sales Department) • Üzletkötő csoport (Sales Representative Group) • Értékesítési integráció (Sales Integration) • Csatorna (Channel) • Földrajzi hely (Geographic Location) • Kiszállítási hely (Delivery Location) • Szállítási mód (Transportation Mode) • Rakodási pont (Loading Point) • Árucsoport (Product Group) • Értékesítési terület (Sales Area) Click Right Click

GUI Symbols • To make GUI usage descriptions more short and straightforward, we will use standardized denotions of GUI controls, which can be nested into each other: • DEF:-definition, • PRC:-process, • ALT:-alternatives, • CYC:-cycle, • -follows, •  -(dis)advantage, • Aaa|Bbb|-Menu/Submenu, • SCR:-Screen, • FRM:-Frame, • ID-UniqueID, • BTN:-Button, • TXB:-Textbox, • DDN:-Dropdown, • TAB:-Page tab, • CHK:-Checkbox (any of them can be checked) • RAD:-Radiobox (one can be checked only), • LIN:-Tableline, • KEY:-Hotkey, • WRN:-Warning box • ERR:-Errorbox

SAP TERP10 Preparation Presentation 3 Dr. Gábor Pauler, Associate Professor, Private Entrepeneur