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Financials Advisory Board

Financials Advisory Board. June 21, 2012. Agenda. Office of State Finance. Welcome/Members. Metrics. Project Updates. Issues. Updates – Closed/Targets/Watch . Feedback and Questions. Other. Agenda. Office of State Finance. Welcome/Members. OSF Advisory Group Contact Information.

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Financials Advisory Board

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  1. Financials Advisory Board June 21, 2012

  2. Agenda Office of State Finance Welcome/Members Metrics Project Updates Issues Updates – Closed/Targets/Watch Feedback and Questions Other

  3. Agenda Office of State Finance Welcome/Members

  4. OSF Advisory Group Contact Information • Mike Hedrick - 522-1714 - Mike.Hedrick@osf.ok.gov • Fred Cantrell - 522-1757 - Fred.Cantrell@osf.ok.gov • Lisa McKeithan - 521-3772 - Lisa.McKeithan@osf.ok.gov • Scott Schlotthauer - 521- 2115 -Scott_Schlotthauer@dcs.state.ok.us • Steve Hagar - 522-3369 - Steve_Hager@dcs.state.ok.us • Jennie Pratt - 521-6160 - jennie.pratt@osf.ok.gov • Patricia Garcia - 522-6855 - patricia.garcia@osf.ok.gov • Jim Bresemann - 522-1762 - james.bresemeann@osf.ok.gov • Ronney Maxwell - 522-1744 - ronney.maxwell@osf.ok.gov • Danny Fitzpatrick - 522-3971 - danny.fitzpatrick@osf.ok.gov

  5. Financials Advisory Board Members • Suzen Rodesney Dept of Mines • Tom James Corrections • Lisa McKim Tourism • Cindy Hughes DPS • Lisa Hayes Real Estate Comm. • Grace Brown Health • Chelley Hilmes ODOT • Karen Wallis ODOT • Eddie Lee Rehab • Jim Aulgur Career Tech • Amanda Stork Water Resource • Loren Turner Office State Finance • Lori Hou OESC • Monte Boyce DEQ • Stacie Willis Commerce • Vernon Glover OSBI • Tina Hicks Corrections

  6. Agenda Office of State Finance Project Updates

  7. Projects Completed Since Last FAB Schedule Budget • Vendor Banking • Grants Provisioning- Payments through PS

  8. Current Project Page 1 • GPC/INVENTORY ODOT • PeopleSoft Extract Staging Environment • IT Consolidation • Grants Provisioning-Commerce • Grants Provisioning-TSET • Grants Provisioning-DAC • Grants Provisioning-OCAST • Grants Provisioning-Homeland Security • Licensing-Department of Health • Licensing-CIB

  9. Grants Provisioning-OKOHS Licensing-Pet Breeders Licensing-Real Estate Commission Licensing-Long Term Care Adm Oklahoma State Department of Health- Phase II ACES Replacement-Treasury OST Cash Management Electronic Vendor Payments (HB 1086)

  10. Agencies on GPC/AR/Billing • Department of Environmental Quality • Department of Commerce • Employment Security Commission • Department of Mines • OSF BroadBand • Water Resource

  11. Concept Initiation Planning Execution Close FY 2012 FY 2013 FY 2014 Inventory Rollout Asset mgmt Rollout Asset mgmt Rollout P-Card Module Procurement Analytics Catalog Mgmt Scanning and bar coding Asset & Inventory Inventory ODOT Electronic Pay to Vendors Expense Module Financials Upgrade Voucher Build HCM Upgrade Receiving Strategic Sourcing Central Pay Grants Provisioning Rollout Electronic Vendor Payment ELM III Grant/Project/Contracts Rollout AP Workflow E-Procurement IT Rollout E-Procurement Statewide Invoice Matching Licensing Rollout E-Procurement IT Pilot Project Analytics Procure to Pay Vendor Cleanup Licensing Nursing Grant/Project/Contracts AR/BI Rollout Item Id Cleanup Manager Self Service Licensing Long Term Care Licensing Social Worker Documents Forms . GOV Business OK.GOV Health Dept GPC AR/BI Health Order Management Employee Self Service Grants DPS OSBI GPC School District Transparency Licensing Labor Grants OSF Hire To Retire HR Processing Auditor and Inspector GPC GPCAR/BI ODOT Licensing Consumer Credit Licensing Agriculture Expense Rpt & Revolve Fnds Budget Upgrade Higher Education Interface Treasury Work Station Transparency Health Dept GPC Analysis ODOT T&L MSS Licensing Real Estate Licensing Dentistry Grants PS Interface GPCAR/BI OSF Licensing Pet Breeders Grants OCAST Grants TSET Move ISD 2/1/12 People Enterprise Service Automation Licensing Health Grants Commerce Bottom line Corrections HR Replacement Grants DAC Cash Management Licensing CIB Grants Homeland Security Licensing OAB Financial Analytics Hire to Retire Other Treasury

  12. Agencies on Assets • Department of Mental Health • Department of Environmental Quality • Tax Commission • Police Pension • Department of Commerce • Employment Security Commission • Department of Transportation • Department of Security • Uniform Building Code Commission • Commercial Pet Breeders Board • OSF

  13. Agencies on Inventory • Department of Mental Health

  14. Agenda Office of State Finance Issues

  15. Issues Issues Solutions

  16. Agenda Office of State Finance Metrics

  17. Planned Enhancement Service Requests On Time CompletionBased on 2 Month Plan

  18. Agenda Office of State Finance Updates – Closed/Targets/Watch

  19. Updates – Completed Items • Completed Items – Review List • 23 Items to be completed in the new reporting period • Status • 19 items from list completed • 4 items from list not completed • 6 unplanned item completed not on list • 25 total items completed

  20. Update – 60 Day Target Items • 60 Day Target Items – Review List • Discussion – questions/proposed changes/clarification

  21. Update – Watch Items List • Watch Items – Review List • Discussion – questions/proposed changes/clarification

  22. Agenda Office of State Finance Feedback and Questions

  23. Other

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