Financials Advisory Board

1. Financials Advisory Board February 14, 2013

2. Agenda Office of State Finance Welcome/Members Metrics Project Updates Issues Updates – Closed/Targets/Watch Feedback and Questions Other

3. Agenda Office of State Finance Welcome/Members

4. Advisory Group Contact Information • Fred Cantrell - 522-1757 - Fred.Cantrell@omes.ok.gov • Lisa McKeithan - 521-3772 - Lisa.McKeithan@omes.ok.gov • Scott Schlotthauer - 521-2115 –Scott.Schlotthauer@omes.ok.gov • Steve Hagar - 522-3369 - Steve.Hager@omes.ok.gov • Jennie Pratt - 521-6160 - Jennie.Pratt@omes.ok.gov • Patricia Garcia - 522-6855 - Patricia.Garcia@omes.ok.gov • Ayana Wilkins - 521-4625 – Ayana.Wilkins@omes.ok.gov • Ronney Maxwell - 522-1744 - Ronney.Maxwell@omes.ok.gov • Danny Fitzpatrick - 522-3971 - Danny.Fitzpatrick@omes.ok.gov

5. Financials Advisory Board Members • Suzen Rodesney Dept of Mines • Tom James Corrections • Lisa McKim Tourism • Cindy Hughes DPS • Lisa Hayes Real Estate Comm. • Grace Brown Health • Chelley Hilmes ODOT • Karen Wallis ODOT • Eddie Lee Rehab • Jim Aulgur Career Tech • Amanda Stork Water Resource • Lori Hou OESC • Monte Boyce DEQ • Stacie Willis Commerce • Vernon Glover OSBI • Tina Hicks Corrections

6. Agenda Office of State Finance Project Updates

7. Projects Completed Since Last FAB • eProcurement Electronic Signature 12/28/2013 • Water Resource Board GPC Phase I2/28/2013 • Commerce GPC Support Phase II 12/28/2013

8. Current Project Page 1 • eProcurement Statewide Rollout • PO Agency Contracts and eProcurement Change Request • Vendor Self Service • Treasury Cash Management • Treasure Aces Replacement • PeopleSoft Extract Staging Environment • Purchasing Electronic Signatures-Pilot • eProcurement Statewide Rollout • Strategic Sourcing/Reverse Auctioning • Consolidation of Lowest 10% of Agencies • PeopleSoft Extract Staging Environment • Project Analytics • Cabinet Secretary Transparency • Asset Management Rollout • Procure To Pay Team

9. Agencies on GPC/AR/Billing • Department of Environmental Quality • Department of Commerce • Employment Security Commission • Department of Mines • OMES BroadBand • Water Resource • Capitol Improvement Authority-AR/Billing

10. Agencies on Assets • Department of Mental Health • Department of Environmental Quality • Tax Commission • Police Pension • Department of Commerce • Employment Security Commission • Department of Transportation • Department of Security • Uniform Building Code Commission • Commercial Pet Breeders Board • Governor • Interstate oil Compact Commission • Oklahoma Abstractors Board • LP Gas Board • Licensed Social Workers • Oklahoma Motor Vehicle Commission • Oklahoma Accountancy Board • State Arts Council • Construction Industry Board • JM Davis Arms & Hist Museum • Prof Engineer & Land Surveyors • Physician Manpower Trng Comm • Commission on Consumer Credit\

11. Agencies on Inventory • Department of Mental Health

12. Concept Initiation Planning Execution Close FY 2012 FY 2013 FY 2014 Inventory Rollout Asset mgmt Rollout Asset mgmt Rollout P-Card Module Procurement Analytics Catalog Mgmt Scanning and bar coding Asset & Inventory Inventory ODOT Electronic Pay to Vendors Expense Module Financials Upgrade Voucher Build HCM Upgrade Receiving Strategic Sourcing Central Pay Grants Provisioning Rollout Electronic Vendor Payment ELM III Grant/Project/Contracts Rollout AP Workflow E-Procurement IT Rollout E-Procurement Statewide Invoice Matching Licensing Rollout E-Procurement IT Pilot Project Analytics Procure to Pay Vendor Cleanup Licensing Nursing Grant/Project/Contracts AR/BI Rollout Item Id Cleanup Manager Self Service Licensing Long Term Care Licensing Social Worker Documents Forms . GOV Business OK.GOV Health Dept GPC AR/BI Health Order Management Employee Self Service Grants DPS OSBI GPC School District Transparency Licensing Labor Grants OSF Hire To Retire HR Processing Auditor and Inspector GPC GPCAR/BI ODOT Licensing Consumer Credit Licensing Agriculture Expense Rpt & Revolve Fnds Budget Upgrade Higher Education Interface Treasury Work Station Transparency Health Dept GPC Analysis ODOT T&L MSS Licensing Real Estate Licensing Dentistry Grants PS Interface GPCAR/BI OSF Licensing Pet Breeders Grants OCAST Grants TSET Move ISD 2/1/12 People Enterprise Service Automation Licensing Health Grants Commerce Bottom line Corrections HR Replacement Grants DAC Cash Management Licensing CIB Grants Homeland Security Licensing OAB Financial Analytics Hire to Retire Other Treasury

13. Agenda Office of State Finance Issues

14. Issues Issues Solutions

15. Agenda Office of State Finance Metrics

16. Planned Enhancement Service Requests On Time CompletionBased on 2 Month Plan 16

17. 2013 Business Application Services Enhancement Service Requests

18. Agenda Office of State Finance Updates – Closed/Targets/Watch

19. Updates – Completed Items • Completed Items – Review List • 16 Items to be completed in the new reporting period • Status • 12 items from list completed • 4 items from list not completed • 8 unplanned item completed not on list • 20 total items completed

20. Update – 60 Day Target Items • 60 Day Target Items – Review List • Discussion – questions/proposed changes/clarification

21. Update – Watch Items List • Watch Items – Review List • Discussion – questions/proposed changes/clarification

22. Agenda Office of State Finance Feedback and Questions

23. Other