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Establishing Effective Committees & Communication

This guide outlines the essential components for establishing effective nursing staffing committees. Key elements include the importance of a designated committee charter, strategic member selection, and the implementation of team-building principles to foster collaboration. Emphasis is placed on creating representative teams composed of both administration and direct care staff. Effective communication practices, meeting agendas, and accountability mechanisms are detailed to ensure robust participation and decision-making. This framework aims to enhance staffing plans, promote mutual interests, and encourage a culture of open dialogue within healthcare settings.

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Establishing Effective Committees & Communication

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  1. Establishing Effective Committees & Communication

  2. Building Blocks of Committees • Designated members • Committee charter • Agenda • Team building/development • Resources NH Staffing Toolkit July 2010

  3. Member Selection • 50% administration / 50% direct care staff • How do you select a high performing team? • Volunteers? • Speak up or silent? • From every area with inpatients? • By licensure? • Ensure representative sample!

  4. Structure: Adopt Committee Charter • Committee name • Nursing Staffing Committee • Committee membership • 50/50 • Objectives, Tasks and Accountabilities • Charter • Schedule of meetings • At least annually • Record keeping / minutes / decisions made • Attendance & participation expectations • Expected outcomes & timeline

  5. The “Accountability Agenda” • Right people at right time • Know topics in advance • Know when agenda will get to each member • Everyone gets a chance to be heard • Actions & Accountabilities…Who Does What by When

  6. Nurse Staffing Committee Agenda Date & Time: 11/7/08 9-10:30 AM Place: Classroom 1 Attendees: Objective of the Meeting: Develop a house-wide staffing plan

  7. Team Building & Development • Forming, norming, storming, performing… mourning (adjourning) • Group norms • Ground rules • Decision-making standards • Cultural norms

  8. Team “Rules of the Road”… • Group Norms • Guide team member behavior • Ground Rules • Guidelines for participation • Goal: open, respectful dialogue • Decision-Making Standards

  9. Cultural Norms • Shared leadership – participative decision making • Interest based decision making • Collaboration • Consensus building

  10. Participative Leadership • Open form of management • Employees: strong decision-making role • Leaders seek strong collaborative relationships

  11. Interest-based Decision MakingPrinciples & Assumptions • Issues not personalities • Interests not positions • Create options to satisfy mutual and separate interests • Principled negotiation enhances relationships • Mutual gains are possible • Open discussion expands mutual interests/options

  12. Collaboration • A process of participation through which people, groups and organizations work together to achieve desired results. • Team members: • Contribute • Take Responsibility • Value Other’s Viewpoints

  13. Consensus Building • Everyone plays a role in group decision making • Compromise may be needed • Merriam-Webster dictionary definition: • a : general agreement • b : the judgment arrived at by most or all of those concerned • group solidarity in sentiment and belief

  14. Defining resources needed to support group work • Administrative support * Meeting planning & communication * Document development * Minutes & Action Plans

  15. Support resources continued… • Accessibility to needed data & reports * Data driven/evidence based decision-making * Using data to evaluate staffing effectiveness • Communication support

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