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Understanding X12 EDI Standards: A Comprehensive Overview by Southern California e-Business Forum

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16 diapositives · 335 Views · Aug 16, 2014

Join Richard Bort and Robert Dempsey at the Southern California e-Business Forum as they explore the essentials of X12 Electronic Data Interchange (EDI) standards. This session will cover the significance of EDI in streamlining business transactions such as invoices, purchase orders, and electronic payments. Learn about traditional EDI application areas, the development of standards by ANSI, and the importance of user groups in establishing and implementing these standards. Discover how embracing EDI can enhance efficiency throughout your business processes.

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  1. Fundamentals of X12 Standards Southern California e-Business Forum presents Co-Presenters Richard Bort Robert Dempsey Bort & Co., Inc. Southern California Edison (818) 892-2093 (626) 302-5347

  2. Ship Notices Electronic Payments Bills of Lading Purchase Orders Invoices What is EDI? EDI is the computer to computer exchange of routine business transactions.

  3. Traditional EDI Application Areas • Procurement • Payables / Receivables • Traffic and Expediting • Electronic Payments • Others

  4. Phone FAX Mail Data Entry Mail Transfer CUSTOMER Mail Invoice Produce Invoice Data Entry SUPPLIER LIFE without EDI Post Office

  5. Electronic Transactions Customer Suppliers Electronic Transactions LIFE with EDI

  6. WHAT’S AN ASC X12 STANDARD? • DRAFT EDI STANDARD FOR TRIAL USE (1 TO 3 YEARS) • DEVELOPED BY X12 SUBCOMMITTEE • APPROVED BY ASC X12 • RECOGNIZED BY MANY INDUSTRIES • SUPPORTED BY BUYERS & SUPPLIERS

  7. ASC X12 Electronic Data Interchange X12 DRAFT VERSION 3 RELEASE 3 STANDARDS PUBLISHED DECEMBER 1992 Includes approved changes through October 1992 Accredited Standards Committee X12 Electronic Data Interchange DOCUMENT NUMBER: ASC X12S/92-707 THE ASC X12 STANDARDS • TRANSACTIONS SETS • SEGMENT DICTIONARY • DATA ELEMENT DICTIONARY • DATA QUALIFIERS • TRANSMISSION CONTROLS http://www.disa.org/

  8. WHO SETS CRITERIA FOR THE STANDARDS SETTING PROCESS? AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) • NON-PROFIT, MEMBERSHIP FUNDED • COORDINATES DEVELOPMENT OF U.S. VOLUNTARY • NATIONAL STANDARDS

  9. HOW DOES ANSI RELATE TO THE INTERNATIONAL STANDARDS ARENA? • ANSI IS THE U.S. MEMBER BODY TO THE NON- TREATY INTERNATIONAL STANDARDS BODIES SUCH AS: • ISO - INTERNATIONAL ORGANIZATION FOR STANDARDIZATION • IEC- INTERNATIONAL ELECTROTECHNICAL COMMISSION

  10. WHAT IS ANSI ? AMERICAN NATIONAL STANDARDS INSTITUTE • A VOLUNTARY ORGANIZATION • INCLUDES PRIVATE AND PUBLIC SECTOR • APPROVES METHOD • CONCENSUS PROCESS • PUBLIC REVIEW

  11. C12 N14 C78 X9 Z39 X3 X12 A117 WHO ACTUALLY SETS THE STANDARDS ? • ACCREDITED GROUPS • INDUSTRY ASSOCIATIONS • PROFESSIONAL ORGANIZATIONS • THOSE WHO USE THE STANDARDS

  12. EXAMPLES OF STANDARDS ACTIVITY ACCREDITED STANDARDS COMMITTEES • X3 – INFORMATION TECHNOLOGY • X9 - FINANCIAL SERVICES • C78 - ELECTRIC LAMPS • X12 - ELECTRONIC DATA INTERCHANGE

  13. ONCE YOU’VE GOT STANDARDS . . . NOW WHAT ? YOU WILL NEED IMPLEMENTATION ASSISTANCE !

  14. EDI - SPECIFIC INDUSTRY GROUPS :THE PIONEERS • AIAG - AUTOMOTIVE INDUSTRY ACTION GROUP • AAR - ASSOCIATION OF AMERICAN RAILROADS • PIDX - PETROLEUM INDUSTRY DATA EXCHANGE • EDIX - ELECTRONIC DATA EXCHANGE • UIG - UTILITY INDUSTRY GROUP • UCC - UNIFORM CODE COUNCIL

  15. Utility Industry Group Implementation Guideline for Electronic Data Interchange INDUSTRY - SPECIFIC IMPLEMENTATION GUIDELINES • SUBSET OF ASC X12 STANDARDS • IMPLEMENTATION ISSUES • BUSINESS PROCESS CHANGE • EDUCATION • PROMOTION http://www.uig.org/

  16. S U M M A R Y • THERE IS A CONNECTION - USER GROUPS • ‘VOLUNTARY’ STANDARDS ARE THE KEY • THOSE THAT USE THEM, SET THEM • IT ALL FITS TOGETHER