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International Student Exchange Programme Pre-departure meeting 15 th June 2012

International Student Exchange Programme Pre-departure meeting 15 th June 2012. Well done!!!!. Applying for exchange takes time and commitment. You have all successfully done this whilst preparing for assessments. Well done. We are delighted that you have decided to pursue part

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International Student Exchange Programme Pre-departure meeting 15 th June 2012

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  1. International Student Exchange Programme Pre-departure meeting 15th June 2012

  2. Well done!!!! • Applying for exchange takes time and commitment. You have • all successfully done this whilst preparing for assessments. • Well done. • We are delighted that you have decided to pursue part • of your degree overseas. We are certain many adventures will • come your way and we hope that you find this experience richly rewarding, both academically and personally. • Whilst part of the exchange experience involves navigating the unexpected, we encourage you to be well prepared. The following advice and information will help you both before you leave and once you arrive.

  3. Academic issues Degree pathways/classification – know your programme! • Degree structures are available on the website. • Osama Khan regulations presentation on the website Surrey modules – choose before you go. • You can change your choices with approval from Director of Studies. You must re-enrol as a Surrey student in the summer. This can be done online and you will receive an email reminder. Make sure you choose modules that are at the right level for you. Postgraduate modules are not suitable! Any problems, contact us!

  4. Summary of 4yr degree structure - one semester abroad Level one Semester one Semester two Semester two only: 35%without placement 25% with placement Exchange Level two Semester two Placement? Level P 10% Level three Semester one 65% Semester two

  5. Summary of 4yr degree structure - full year abroad at level two Level one Semester one Semester two Exchange marks converted: 35% without placement 25% with placement Exchange Level two Placement? Level P 10% Level three Semester one 65% Semester two

  6. Summary of 4yr degree structure - full year abroad level P Level one Semester one Semester two Level two Semester one 35% Semester two Marks not converted – credit only Exchange Level P Level three Semester one 65% Semester two

  7. Summary of 4yr degree structure – study/work split level P Level one Semester one Semester two Level two Semester one 25% Semester two Marks not converted for exchange. Exchange Level P Work 10% 65% Level three Semester one Semester two

  8. Practical issues VISAs Do you need one? FLIGHTS Wait to book until you’ve received acceptance INSURANCE Check the University’s policy summary (in the outgoing handbook and online). Take out extra insurance for travelling and extreme sports. ACCOMMODATION Organise this before you arrive at the partner University. Tell us if you will need a room when you return to Surrey.

  9. Practical issues….. FINANCES Get some local currency before you leave Consider setting up a bank account in the host country If you find you are short on money you may consider getting a part time job if your visa allows you to. If you are really struggling to make ends meet let us know! The University hardship fund is available for students who find themselves in financial difficulty whilst abroad. Further info: http://www2.surrey.ac.uk/currentstudents/

  10. Health & Safety Visit the FCO website for country specific travel advice.

  11. Health & Safety…. • Read the risk assessment form before you sign it! • If you have regular prescriptions, make an appointment with your Dr to discuss taking these with you. • Write the generic name for your medicine on your prescription. • Make use of the support at the host University- most will have a well-bring centre/counselling service as well as student support. • Keep us up to date. We need to know where you are!

  12. Health & Safety…. Make sure you add the University’s emergency number to your mobile phone. We would like you all to do this now. - The number for Security Services at Surrey (available out of office hours) is: +44 1483 683333 / 0800 525 790 - AON emergency insurance number is: +44 (0) 20 7173 7797 In previous years the following situations have occurred whilst students were on exchange: • Earthquake and tsunami in Japan • Flooding in Thailand and Queensland • Cyclones and fires in Australia • Earthquake in New Zealand • Riots in London

  13. Case study Miss Charlotte Monerville Outgoing exchange student Mahidol University, Thailand 2011 - background - support from host University - support from Surrey - advice for outgoing students

  14. Packing and other preparations • Take a copy of the outgoing handbook with you • Take a map of the campus and the address of the host University and/or your accommodation with you in your hand luggage. Have your acceptance letter from the host University to hand to immigration control. • Take photographs of your passport and visa • Sign up for airport collection services if available. • Take an adaptor for your mobile phone and check with the provider to see if you can use it abroad. Pay as you go SIM cards are good idea - Lyca Mobile

  15. Once you arrive • Let us know you have arrived safely! • Make sure your belongings are safe and secure. • Find out where the International Office is and introduce yourself. Remember you are Ambassadors for the University of Surrey, be polite and courteous at all times. • Engage in Induction/Orientation. This will help you to make friends and settle in more quickly. • Find out what modules are definitely running and inform us of any problems/changes to your learning agreement.

  16. Other hints and tips • Check your University of Surrey email account regularly- this is how we will contact you. • If you have any problems, either academic or personal let us know! • Don’t worry if you take a while to adjust to your new environment. This is usual and you may find it takes 3-4 weeks to settle in. Try to make friends with other students and get involved in student life – this will help you to adjust and make the most of your time abroad.

  17. Before you leave • We need the following from you before you go: • A copy of your application to the host University • A copy of your acceptance letter/email • A copy of your passport • A copy of your travel itinerary • A completed learning agreement (where you list modules) • A completed student charter form • A completed risk assessment form • A completed next of kin form

  18. Student videos Jana Pachrova - Student Exchange [University of Surrey] - YouTube Choo Wan Phang - Student Exchange [University of Surrey] - YouTube Questionnaire Fill in and mark each others

  19. Have fun and keep in touch!

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