Webinar November 30 2011

1. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Webinar November 30 2011

2. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Webinar Participation Tips…..Please enter your Attendee ID - you will not receive a verbal ‘prompt’ to do so. - Open the Meeting Info tab/box. - Enter you Attendee ID into your phone. This will synch your phone and name to help identify you. After the initial welcome and attendee introductions, please consider muting your phones until the question and answer period

3. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Sourcing Team Members • Steve Jenkins, Washington (Lead State) • Richard Carlson, Washington (Lead State) • John Riggins, Idaho • Heather Stevens, Utah • Heather Moon, Nevada • Douglas Richins, WSCA

4. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Pre-procurement • Previous Washington Contract was reviewed • Market conditions were assessed • Police agencies were polled regarding radar/lidar use and • about standardization of equipment in the fleet • Sourcing Team held several teleconferences to discuss the • findings • Draft IFB was released to all 50 states • 16 Intent to Participate forms were received

5. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participating States • The following States have indicated their Intent to Participate in this contract and provided their estimated first term purchases. • Alaska $200,000 Montana $ 75,000 • Arizona Not Provided Nevada $150,000 • Colorado Not Provided New Mexico $500,000 • Delaware $200,000 North Dakota $ 50,000 • Hawaii Not Provided Oklahoma $320,000 • Idaho $100,000 Utah $100,000 • Louisiana Not Provided Vermont $100,000 • Minnesota $200,000 Washington $675,000 • If your state did not sign an Intent to Participate, you can still use the contract by executing a Participating Addendum with one or more of the contract vendors.

6. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Bid Overview • This contract is intended to support the needs of state and local law enforcement for • Police Radar, Lidar, Parts and Accessories. • This contract will provide new equipment as well as replacement parts and • accessories for existing embedded devices already owned and in operation • throughout the U.S. • Products must be listed on the Conforming Products List (CPL) issued by the • International Association of Chiefs of Police (IACP) • Here is a Link to the CPL: http://www.theiacp.org/PoliceServices/ExecutiveServices/ProfessionalAssistance/RadarLidarTestingandCPLs/tabid/245/Default.aspx#Speed

7. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Bid Process • This IFB sought the following: • Broad Multiple Category contract • Awarded by Category • All products must be listed on the CPL issued by the IACP • Provide broad coverage for Radar & Lidar Units • Provide broad coverage for replacement Parts and Accessories for existing, • embedded equipment

8. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Bid Process • Competitively bid under Washington State purchasing guidelines and RCW • 43.19 • IFB issued: August 10, 2011 • Pre-bid conference/Webinar: August 31, 2011 • Bid opening date: September 14, 2011 • Effective Date of Contract: October 31, 2011

9. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Evaluation Process • Received bids from six (6) bidders representing seven (7) of the nine (9) • categories sought in the IFB • Six (6) bids were found to be responsive, and bid items that were listed on • the CPL • Six (6) bids were evaluated • Six (6) bidders received awards for seven (7) different categories of • equipment

10. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Award Summary Category 1 – Applied Concepts products – awarded to Applied Concepts Category 2 – Decatur Electronics products – awarded to Decatur Electronics Category 3 – DragonEye Tech products - awarded to Digital Ally(exclusive dealer) Category 4 – Kustom Signals Products – awarded to Kustom Signals Category 5 – MPH Industries Products – awarded to MPH Industries Category 6 – Municipal Electronics – No bid Category 7 – U.S. Radar – No bid Category 8 – Laser Atlanta – Awarded to MPH Industries(exclusive dealer) Category 9 – Laser Technology – Awarded to Laser Technology

11. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Results • Broad Multiple Category contract awarded by Category • Each Category represents a different Manufacturer • All products are listed on the Conforming Products list (CPL) issued by the • IACP • Provides broad coverage for radar & lidar units • Provides broad coverage for replacement parts and accessories for existing, • embedded equipment • Will meet the needs of any law enforcement agency in the United States

12. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Contract and Pricing information • Information about this contract is available on the following links: • www.aboutwsca.org • https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=01611

13. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Contract benefits • Competitive pricing • Availability of all radar/lidar units that are currently approved on the CPL • under one contract • Available to all WSCA and NASPO states with the execution of a • Participating Addendum

14. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Who can use this contract? • All 50 States, District of Columbia and U.S. Territories • Any entity that is eligible to use a state contract with the • approval of the state’s Chief Procurement Officer • Each Participating entity must execute Participating • Addendum with selected vendor(s)

15. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participating addendum • Through the Participating Addendum states may: • Select vendors • Include their own State Administrative Fee • Include State specific Terms and Conditions • Identify options for that State or that State’s Political Subdivisions • Request State specific reporting requirements

16. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Who is eligible? • In all cases the State Chief Procurement Officer will have the final say on • who can and cannot participate within a given state • The WSCA/NASPO Cooperative Development Team (WNCDT) will work • with State Chief Procurement Officers directly to facilitate the process • All 50 states, DC and Puerto Rico have executed the NASPO Cooperative • MOA and are eligible to use any WSCA/NASPO cooperative contract

17. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participation levels • Participation at different levels: • State signs a Participating Addendum (PA) for entire state and its • cooperative purchasing entities • Allows for every eligible entity in the state to utilize. • 2. State signs a PA only for non state entities. • Allows for every eligible entity that is not a State Agency to utilize. • 3. State does not sign a PA • Every political subdivision within that state must be approved by the • State Chief Procurement Official. ( Either Individually or by Entity)

18. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participating Process for a state interested in participating How do we get signed up? Download the model Participating Addendum from the website, complete the PA, including ANY additional terms and conditions, etc., and share it as a DRAFT with the contractor (on the model PA). Once you have both agreed on the final language, you (the state) should prepare the final form and send it to the contractor for signature. They should send it back to you (the state) for your signature. WNCDT will annotate on participating addendum state authorization, create a PDF file.

19. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participating Process for a state interested in participating (cont.) • WNCDT will forward copies of the PDF file to entity, contract providers point of contact of the entity. • [The process can be done with PDF files, if you need physical signatures, we suggest having them follow along, using the dates on the PDF to keep things moving.] • Steps 3 and 4 will be completed by the WSCA/NASPO Cooperative Development Team (Kate and Paul) promptly

20. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Participating Process • How do we get other eligible entities signed up? • Email request from entity, or contract providers, but must contain the following details: Entity’s contract individual’s name, full name of entity, phone number, email address, physical address • 2. WNCDT emails state director and requests authorization for participation • 3. WNCDT emails both contractor and entity with authorization to • proceed to complete the participating addendum • Entity completes contractors draft participating addendum ( from the WNCDT), negotiates, signs, and forwards to contract providers point of contact . (scanning signed documents if permitted by the entity

21. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Then what? • Participating Addenda will be posted on NASPO and WSCA websites • This is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority

22. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment For assistance Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst (kofferdahl@amrms.com ) Paul Stembler, WSCA/NASPO Cooperative Development Coordinator (pstembler@amrms.com) They use wncoopdt@gmail.com to keep traffic about these contracts concentrated in one location

23. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Contract Administrator Steve Jenkins State of Washington Department of Enterprise Services Office of State Procurement 1500 Jefferson Street SW Olympia, WA 98504-1017 Phone: 360.407.9415 Steve.jenkins@des.wa.gov Contract number: 01611 WSCA Police Radar, Lidar, Parts and Equipment

24. Western States Contracting Alliance WSCA Police Radar, Lidar Parts and Equipment Questions?