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Digital Preservation Practices and Strategies at Colorado State University Libraries

Digital Preservation Practices and Strategies at Colorado State University Libraries. Presented by Beth Oehlerts Metadata Management Librarian, Colorado State University Libraries Shu Liu Digital Services Librarian, Colorado State University Libraries. Everyone’s on Board.

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Digital Preservation Practices and Strategies at Colorado State University Libraries

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  1. Digital Preservation Practices and Strategies at Colorado State University Libraries

  2. Presented by Beth Oehlerts Metadata Management Librarian, Colorado State University Libraries Shu Liu Digital Services Librarian, Colorado State University Libraries

  3. Everyone’s on Board Get Everyone On Board!

  4. Why Collaborate?

  5. Preservation Planning Meetings

  6. Digital Content • Selected archival collections • University publications • Faculty publications • Theses and dissertations • Student research projects Born digital and Digitized materials

  7. File Formats Archival master files Preservation support

  8. Preservation Support • Persistent identifier • Preservation metadata • Secure storage & backup • Periodic refreshment • Fixity checks • Storage in trusted preservable format • Strategic monitoring of formats • Migration to succeeding formats

  9. Levels of Preservation Support for Content Contributors • Greatest • Limited • Minimal

  10. Digital Content Management • CONTENTdm (legacy) • DigiTool (IR) • Staging and Archival Server • Storage virtualization (discussion)

  11. Preservation Metadata • PREMIS Data Model • Administrative • Technical • Structural • Descriptive

  12. Workflows

  13. Archiving Documentation

  14. “Lunch”

  15. Spreadsheet showing some descriptive metadata fields

  16. Spreadsheet showing some technical metadata fields

  17. I.R. metadata and thumbnail for the image “Lunch”

  18. Lessons Learned • Determine what to preserve and why • Commit to preservation • Communicate with and build trust among all stakeholders • Authenticate and review all content • Implement established processes • Automate whenever possible • Remain flexible

  19. Selected Resources on Preservation Planning Digital Curation Center – Trustworthy Repositories http://www.dcc.ac.uk/resources/tools-and-applications/trustworthy-repositories Center for Research Libraries http://www.crl.edu/archiving-preservation/digital-archives/digital-archive-reports • CRL - Certification and Assessment Trustworthy Repositories Audit and Certification checklist (TRAC) • CRL - Ten Principles (Characteristics) of Digital Preservation Repositories http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/core-re

  20. Selected Resources on Digital Preservation National Library of Australia’s Digital Preservation Policy 3rd Edition (2008) http://www.nla.gov.au/policy-and-planning/digital-preservation-policy Preserving Our Digital Heritage: the National Digital Information Infrastructure and Preservation Program 2010 Report. A Collaborative Initiative of The Library of Congress http://www.digitalpreservation.gov/library/resources/pubs/docs/NDIIPP2010Report_Post.pdf Cornell Digital Preservation Policy Framework http://commondepository.library.cornell.edu/cul-dp-framework.pdf ICPSR Digital Preservation Policy Framework http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies/dpp-framework.jsp

  21. Thank You Beth Oehlerts beth.oehlerts@colostate.edu Shu Liu shu.liu@colostate.edu

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