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Digital Preservation Ontario Consortium of University Libraries (OCUL)

Digital Preservation Ontario Consortium of University Libraries (OCUL). Caitlin Tillman OCUL IR Chair With notes from Kathy Scardellato, OCUL Executive Director. Outline. What is Scholars Portal? How does it work with OCUL? OCUL Preservation Efforts, Process and Challenges.

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Digital Preservation Ontario Consortium of University Libraries (OCUL)

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  1. Digital PreservationOntario Consortium of University Libraries (OCUL) Caitlin Tillman OCUL IR Chair With notes from Kathy Scardellato, OCUL Executive Director

  2. Outline • What is Scholars Portal? How does it work with OCUL? • OCUL Preservation Efforts, Process and Challenges. • Why would OCUL want a TDR?

  3. Server Room at the University of Toronto Libraries

  4. Scholars Portal Established in 2001, Scholars Portal is a shared technological infrastructure providing access & archiving for e-resources belonging to OCUL members • Repositories: • 13,000+ full-text journals: 26M+ articles • 460,000+ e-books • Social sciences and geospatial data • Research, teaching & learning support tools

  5. Role of OCUL • Leverage joint resources to negotiate, purchase and steward a collection of electronic resources • Negotiating local loading • 175+ licenses • Model Licenses, including a local load clause, for eJournals, eBooks, and Data • Build & maintain the Scholars Portal service to provide access to and archive eResoures

  6. Scholars Portal Goal:Trusted Digital Repository A Digital Preservation system that can ensure the Integrity, Authenticity and Usability of the materials in our collection now and in the future http://www.ocul.on.ca/node/97

  7. Digital Preservation Model - Nancy McGovern, ICPSR Organizational Infrastructure • Licensing • Responding to needs of community (defining a designated community) • Mandate Technological Infrastructure • Integrity of Collection • Understandability • Accessibility Resources (Sustainability) • Budgets • Succession planning

  8. Scholars Portal Designated Community Primary user community: • 21 OCUL member institutions • Scholars Portal’s non-OCUL subscribers Secondary user communities: • Students, faculty, staff and other user groups • Authorized user communities for non-OCUL subscriber institutions Tertiary user communities: • Information producers, including publishers, & creators of data preserved in Scholars Portal • General public…accessing freely available content through Scholars Portal

  9. OCUL Process for TDR certification • Shared goals setting for OCUL members • Internal scan (policies and practices) • Policy development • Strategic and implementation plans • Approvals • Documentation • Request for audit

  10. 2012 Scholars Portal TDR Audit Scope & Status Scope: Scholars Portal Journals repository Status • January 16th, 2012 start • April site visit • End of May preliminary findings report

  11. Why TDR certification? • Accountability • Collection Stewardship • Establish and stimulate discussions of digital preservation in Canada

  12. Contact Information & Questions OCUL TDR Documents at: http://www.ocul.on.ca/node/97 Caitlin Tillman caitlin.tillman@utoronto.ca Steve Marks, Digital Preservation Policy Librarian, steve@scholarsportal.info

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