1 / 28

Institution Eligibility

This guide outlines the eligibility requirements for institutions participating in food service programs, distinguishing between new institutions and existing ones. It details the performance evaluation tools and standards used to assess institutional capability and accountability. Key components include management responsibilities, compliance with financial management regulations, documentation of past performance, and regulations regarding outside employment. It emphasizes the importance of adhering to eligibility criteria set by regulatory agencies to maintain participation in publicly funded programs.

hop-moss
Télécharger la présentation

Institution Eligibility

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Institution Eligibility

  2. Goals of Eligibility Requirements • New institutions: • Meet program requirements • Fully capable of operating •  Existing institutions: • Application renewal as a tool to evaluate performance

  3. Eligibility Requirements Before and After ARPA • Before - institutions responsible for management of effective food service • Before - SA determined institution’s capability • After - new eligibility requirements based on OIG audits and other reviews

  4. Review of Terminology • Institution signs agreement with SA • Independent centers • Sponsors • Facility is a home or a sponsored center

  5. Outside Employment “The policy must restrict other employment by employees that interferes with an employee’s performance of program-related duties and responsibilities….”

  6. Outside Employment • Cannot interfere with program duties • Cannot be a real/apparent conflict of interest

  7. Past Performance Should the SA become a Private Investigator? “NO!!”

  8. Certifications • All info true and correct • Past performance • Publicly funded programs • Criminal conviction

  9. Publicly Funded Programs • List Federal, State or local programs in past 7 years • Indicate if institution or principals declared ineligible • Or show that restored to full participation • SA follow up on information

  10. Criminal Convictions • Convictions during past 7 years • Criminal convictions only • Consult State legal council if in doubt • Include both institution and principals

  11. National Disqualified List • SA’s check: institutions, principals and facilities  • Institutions check: principals • Sponsors check: facilities and principals • Abbreviated appeal

  12. Name, Address and DOB • Executive Director and Chairman of Board on an institution application

  13. Name, Address and DOB (con’t) • Issue #1: Similar or identical names? As more names added to the list….. = Need for Date of Birth to be included

  14. Name, Address and DOB (con’t) • Issue #2: Refusal to provide information? • For Institutions = Not a complete application

  15. Why Performance Standards? • Viability, Capability and Accountability (VCA) • Use as evaluation tool • No more checklists • Compare application content to performance standards

  16. Standard 1: Financial Viability and Financial Management • Institution is financially viable • Institution will make proper expenditures • Nonprofit food service funds only for allowable costs • Nonprofit food service funds restricted • All employees with FM responsibility are aware of procedures

  17. How to Document Compliance • Institutions—budget and management plan

  18. How Much Detail? “too little” “too much”

  19. Financial Viability • Resources • Program reimbursements • Grants and loans • Donations • Other Federal funds if permitted • For-profit subsidiary

  20. Financial Viability: Recap • All resources • Assets/liabilities • Budget/proper expenditures • Size/nature of program • History

  21. Performance Standard 2: Administrative Capability • Adequate, qualified staff • For sponsors: • Policies and procedures • Job descriptions • Budget/management plan • Staffing standards for monitoring

  22. Performance Standard 3: Internal Controls for Accountability • Board of Directors (nonprofits) • Financial management system with written controls (all institutions) • Recordkeeping system (all institutions)

  23. Responsibilities of Boards of Directors • Determining institution’s mission and purpose • Ensuring compliance with regulatory requirements • Selection and evaluation of the Executive Director • Regular training on Program

  24. More Accountability Controls • Factors to be looked at for ALL institutions: • Financial controls ensuring proper use of funds and detect improper activities • Records documenting compliance with financial rules

  25. Accountability Controls for Sponsors • Sponsor staff & facility training • Monitoring • Compliance with admin cost limits • Facility compliance with meal pattern, other requirements

  26. If Performance Standards Not Met • Must deny application • Provide opportunity for appeal

  27. Summary of VCA • Viable, capable and accountable • Evaluate against standards • Deny if fail to demonstrate

  28. Institution Eligibility

More Related