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GIS overview for Kentucky RCAP

GIS overview for Kentucky RCAP. History. KY RCAP started offering GIS services in 2011 Initially obtained a grant Have slowly expanded the program Interest has been growing. Equipment. Primarily use Leica GG03 Windows Rugged Tablet Used for RTK only. Equipment.

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GIS overview for Kentucky RCAP

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  1. GISoverview forKentucky RCAP

  2. History • KY RCAP started offering GIS services in 2011 • Initially obtained a grant • Have slowly expanded the program • Interest has been growing

  3. Equipment • Primarily use Leica • GG03 • Windows Rugged Tablet • Used for RTK only

  4. Equipment • Recent Addition – Trimble • R2 • iPad • RTK and Post-processing

  5. Software • Office • ArcInfo • Pathfinder • Field • ArcPad • Zeno Connect • Terrasync • Collector

  6. Operations • Grant Funded Communities • Build customized geodatabase • Collect all water/wastewater assets • Provide basic training • Several interested in developing GIS program

  7. Operations • Fee for Service • Essentially paid consultants • Set-up GIS program and geodatabase • Provide training • Technical Assistance as needed • Community is responsible for collection and management of geodatabase

  8. Future Plans • Move to ArcGIS online and mobile applications • Further develop affordable and user-friendly GIS options for small systems • Create partnerships to expand GIS in Kentucky

  9. Kentucky Office 101 Burch Court Frankfort, Kentucky 40601 (502) 875-5863 Fax (502) 875-5865

  10. South Carolina Where We Are Published By: Kim Rutledge April 2018

  11. SERCAP-SCWhere We Are: Current GIS projects funded by: • Technitrain • RCDI – Rural Community Development Initiative This presentation focuses on the RCDI Grant.

  12. USDA-RCDI Asset Management Grant Project Overview: RCDI – Rural Community Development Initiative Objective: To provide training and technical assistance to individual water and wastewater communities implementing an Asset Management Program for their utilities following the five components of asset management, • Location of assets – Asset Inventory (GPS field locate) • Establishing levels of service • Determining criticality • Minimum Life Cycle Cost - Replacement / Repair / Rehabilitation Schedules • Long Term Funding Nine Communities (less than 2500 residents) within the State of South Carolina were recipients of this grant. Seven of the nine communities will involve both water and wastewater assets. Project Deliverable: Utility System Maps, GIS datasets, and the development of Fiscal Sustainability Plans (FSP) for their utility. Additionally, trained staff within the community to maintain the asset management program.

  13. USDA-RCDI Asset Management Grant Software/Hardware: • Software Used: • ArcGIS Online; ArcMap; Collector; Survey123 • CUPSS • DCS • SC Geodetic Survey – RTK Annual Subscription • Zeno Connect • Equipment Used: • Leica Zeno 20 Data Collector – Android • Bad Elf GNSS GPS Receiver • Iphone – For software and hotspot to provide cellular coverage to access RTK network • Ipad/Kindle – currently testing • Magna-Trak 101 magnetic locator • Ground Probe • Shovel • Manhole Cover Hook • HP DesignJet T520 – Plotter

  14. USDA-RCDI Asset Management GrantStruggles • The RCDI contract was initiated in October 2016.   Initial position advertising and hiring was not accomplished until January of 2017.  The initial hire resigned due to health issues in March of 2017.  The re-advertisement and position filling was not accomplished until May 2017.  Thus, there were long periods where a Full Time TAP was unavailable for this contract resulting in diminished progress. • Most communities had existing water and wastewater system maps, two communities had no system maps but are fortunate to have utility personnel with the location knowledge memorized. System maps are helpful in asset location but provided no attribute data. • The Lecia Zeno 20 data collector was not as simple for start-up as advertised. Not enough training material available. • Horizontal Accuracy not obtained without a subscription to SC Geodectic Survey RTK Network. This is a cellular based network. Cellular coverage in some communities is sporadic. • ESRI • Issues resolving account for SERCAP • Training time to learn the basics of ArcGIS online and Collector to get the project rolling • Resolving errors during project startup • Errors synchronizing data from Leica Zeno 20 to Collector • Data dictionary design used in Collector did not incorporate CUPSS attributes. Initially using paper templates were to be used to obtain CUPSS attributes. • Have not defined workflow for exporting GIS data into CUPSS format. Data export from ArcGIS online will need to incorporate CUPSS formatting from a CUPSS master excel import template. • Assets in some towns were/are buried and have to be unearthed • Finding the proper staff person to train at community; lack of knowledge of asset location, financial value and levels of service for assets is common throughout the communities.

  15. USDA-RCDI Asset Management GrantCommunity Status Success • Calhoun Falls - (Water and Wastewater) – 10 % complete with GPS field location – No CUPSS attributes collected • Chesnee - (Water Only) – 80% complete with GPS field location – 30% complete with CUPSS attribute data • Eastover - (Water and Wastewater) – 95% complete with GPS field location - 60% complete with CUPSS attribute data • Lockhart - (Water and Wastewater) - Obtained: System Water/Sewer Maps; no engineering plans; plan to GPS all field observable assets and collect CUPSS attribute data • Mitford - (Water Only) Received excel export from water billing software with lat/long to create water meter feature class; received Fire Hydrants from County Fire Director; plan to GPS all other field observable assets, mostly water valves • Norway - (Water and Wastewater) –80% complete with GPS field location - No CUPSS attributes collected • Ridge Spring - (Water and Wastewater) – No system maps or engineering plans 30% complete with GPS field location – 40% CUPSS attributes collected • Summerton - (Water and Wastewater) – 50% complete with GPS field location – 30% CUPSS attributes collected • Whitmire - (Water and Wastewater) – In the process of receiving GIS datasets for assets. Will verify accuracy before developing work flow. Have not begun data entry/import from GIS into CUPSS

  16. CUPSS – Check Up Program for Small Systems SERCAP – SC chose CUPSS for several reasons: • Free – The community doesn’t have financial resources for asset management software • Satisfies Community Needs • User Friendly • Robust Components • Mobile App – Just released, we are still in the review process Desktop Components: • Set-Up • CUPSS Training • My Inventory • My O&M (Operations and Maintenance • My Finances • My Check Up • My CUPSS Plan

  17. CUPSS – Check Up Program for Small Systems CUPSS is a free, easy-to-use, asset management tool for small drinking water and wastewater utilities. CUPSS provides a simple, comprehensive approach based on EPA's highly successful Simple Tools for Effective Performance (STEP) Guide series. Use CUPSS to help you develop: • A record of your assets, • A schedule of required tasks, • An understanding of your financial situation, and • A tailored asset management plan.

  18. Rural Community Assistance Corporation GIS Services & Future Development Created By Thi Pham, RDS

  19. RCAC GIS Staffs • Thi Pham, RDS • George Schlender, Director of C & E • Heather Cannon, RDS II • Alicia Paz-Solis, RDS • Sharon Wills, Senior Comm. Coordinator • Richard Culp, RDS • Jennifer Hazard, RDS

  20. What is Geographic Information System?

  21. Geographic Information System “A geographic information system (GIS) is a framework for gathering, managing and analyzing data.” - ESRI

  22. RCAC Maps • Legislative RCAC States Fly-In Maps • Asset Management Inventory Maps • RCAC Project Maps • Interactive Maps

  23. Legislative Fly-In Maps Created By: Thi Pham

  24. RCAC Priority Colonias, New Mexico Maps Created By: Alicia Paz-Solis

  25. Asset Management Inventory Maps Created By: Jennifer Hazard

  26. Interactive Asset Inventory Map

  27. RCAC Highlight Interactive Maps http://www.rcac.org/impact/rcacs-impact/

  28. Examples RCAC Current GIS Projects • GIS Programs & Partners’ Map Development • Updating RCAC Interactive Maps • Smart Phone Enabled App allowing user-friendly asset inventory mapping • Tribal Source Water Protection Project

  29. GIS Funders • Environmental Defense Fund Leadership • RCAP Colonias • Integrated Regional Waste Management • SWRCB State Revolving Fund California • SWRCB - Prop 1 • Environmental Finance Center • Others…

  30. Tools • Juno 5 Enhanced Trimble GPS • Trimble R1 Receiver GNSS • Apple Ipad Pro

  31. Software/Platform • ArcMap 10.5 • Online GIS • TerraSync & GPS Pathfinder • WP Google Map Pro • Google Earth Pro

  32. Thank You! Questions?

  33. Thi Pham Rural Development Specialist Rural Community Assistance Corporation tpham@rcac.org

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