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NATO Charity Bazaar General Assembly Meeting

Join us for the NATO Charity Bazaar General Assembly Meeting. We will discuss important updates, reports, and upcoming events. Don't miss out!

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NATO Charity Bazaar General Assembly Meeting

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  1. General Assembly Meeting 10h - 12h 28 September 2010 ASBL: 874.358.592 | Ave Jules Bordet, 66  Boite 10, 1140-Evere, Belgium

  2. Agenda • Welcome - Kati Schmidt • Treasurer Report - Claudia Mariani • Tombola Update - Patti Brower, Iveta Peterova & Suzi Sinnette • Charity Vote Results - Maryse Van Bussel, Katia Abinader & Hanni Kangasmaki COFFEE BREAK (15 minutes) • BazaarUpdate - Robbin Warner • RestaurantUpdate - Fatma Demir • Invitations - Katia Abinader • Bake Sale - Linda Skou • Closing - Kati Schmidt

  3. WelcomeKatie Schmidt - President • Overview of agenda • Welcome to new members • Approval of minutes • Board Changes • Recipe Book (pre-order)

  4. Treasurer ReportClaudia Mariani - Treasurer New Bank Banca Monte Paschi Belgio at the Nato Staff Centre. Saving account643-4014928-78

  5. Bazaar Funds Due to Treasurer Monday, 6 December

  6. Tombola UpdatePatti Brower, Iveta Peterova & Suzi Sinnette - Tombola Team • Explanation of Tickets distribution • Explanation of Lottery for ticket sales • List of prizes due • Ticket sales

  7. Tombola Ticket Sales • 04 Oct • 06 Oct • 18 Oct • 19 Oct • 21 Oct • 25 Oct • 27 Oct • 28 Oct • Any date changes or times need to be made amongst theNation themselves or Reps • Weekly reminders (prior Sat or Sun)will be sent out to remind Nation of their times and dates. • Rep from Tombola team will be there during sales dates and timesfor assistance. Sales Dates • 02 Nov • 04 Nov • 05 Nov • 08 Nov • 10 Nov • 12 Nov

  8. Tombola Ticket Sales • Decorate the table • Table cloths, country flags, etc. • Bring baked goods or drinks • NATO Charity Bazaar will provide posters, event brochures (2009 & 2010 (when ready))

  9. Tombola Instructions Parts 1-3Available in Members Only area

  10. Ticket Sales • Tombola Sales are in front of ING – same place as Bake Sale • Any date changes or times need to be made amongst theNation themselves or Reps • Weekly reminders (prior Sat or Sun)will be sent out to remind Nation of their times and dates. • Rep from Tombola team will be there during sales dates and timesfor assistance.

  11. Prize Descriptions • Use template • Template available online in Members Only area • Weekly updates of prize sheets will go out on same time schedule sales reminders

  12. Charity Vote ResultsMaryse Van Bussel & Katia Abinader - Charity Co-Coordinators • Belgian • International • Feedback

  13. Belgian CharitiesVote ResultsMaryse Van Bussel - Charity Co-Coordinator

  14. International CharitiesVote ResultsKatia Abinader - Charity Co-Coordinator

  15. Feedback on Charity Selection ProcessMaryse Van Bussel & Katia Abinader - Charity Co-Coordinators • Application form • Belgian charity visits • Briefing book • Applications available online for previewing • Voting for charities in fall

  16. LATE COMERS Tombola Lottery and Sale Date Selection

  17. General InstructionsRobbin Warner 2010 Bazaar Coordinator Email: coordinator@natocharitybazaar.orgGSM: 0493.24.03.56

  18. Artists Corner Austria Belgium Bulgaria Canada Croatia Czech Republic Denmark Estonia Finland France Georgia Romania Slovakia Slovenia Spain Switzerland The Former Yugoslav Republic of Macedonia1 The Netherlands Turkey UK Ukraine USA 1 Turkey recognizes the Republic of Macedonia with its constitutional name National Stands Germany Greece Hungary Italy Latvia Lithuania NIC Norway Poland Portugal

  19. Bazaar Schedule Set Up: Saturday, 20 Nov. - 8h to 16h30 Bazaar: Sunday, 21 Nov. - 9h to 16h30 .

  20. STAND LOCATIONS: Your location is the same as last year. FLOOR PLANS: Floor plans will be distributed at our next meeting. DRAFT

  21. STAND SIZE & TABLES • SIZE OF SPACE: For security reasons, the space of each National Stand is limited to 4,8 meters long. In case this instruction is not respected, a nation might be asked to dismantle part of its stand. • NUMBER OF TABLES: Your allotted tables will be in your space when you arrive on Saturday. • ASSEMBLING TABLES: Some tables will need to be assembled. We will try to limit these to the stands located in the café (UK, Italy, Turkey, Greece & Hungary), but that may not be possible.Please be prepared to assemble the tables by bringing bring an adjustable wrench or a socket wrench (size 13 and 17).

  22. DECORATING YOUR STAND • You candecorate your stands as you wish. However we must follow the following rules from NATO: • No nails, tacks or glue on the walls, • No staples or other damaging materials on the tables. • Lightweight objects may be suspended from the ceiling. • No candles

  23. WE PROVIDE Tables 2 chairs Nation Name Plate Access to Electricity (only if requested) YOU PROVIDE Power cords/ extension cords Decorations for table Decorations for walls Tools to put up your decorations notice boards NATIONAL STANDS

  24. Entertainment We are looking for music or dance groups from your country to perform at the bazaar. Coordinator@natocharitybazaar.org

  25. Thanking NATO Staff #1 #2 Thank You Gift 1 Bottle Per Nation DUE: 26 Oct. General Meeting

  26. International RestaurantFatma Demir - restaurant@natocharitybazaar.org

  27. Belgium Croatia Czech Republic Denmark Estonia France Germany Greece Hungary Italy Latvia Lithuania Norway Portugal Slovakia Spain The Former Yugoslav Republic of Macedonia The Netherlands Turkey UK International RestaurantFatma Demir - restaurant@natocharitybazaar.org Nations Participating

  28. DRAFT

  29. International Restaurant Guidelines

  30. Contact Forms

  31. Facilities Form

  32. International Restaurant Meeting Tuesday, 12 October 10h - Chalet

  33. Invitations & ListsKatia Abinader - katiaabinader@hotmail.com

  34. Invitations & Lists Additional Lists • Musicians • Deliveries DUE: WEDNESDAY 10 November Visitor Lists • VIP • Guest • Helper DUE: FRIDAY 29 OCTOBER DEADLINE: If you want to receive your invitations by the next meeting (26 October), provide guest names by Friday 22 October.  Otherwise, invitations distributed at 9 November meeting. Lists available online in Members Only area

  35. Bake Sale • Linda Skou - Secretary • DATE: Wed., Sept 29th • Logistics • Put brief description of baked good on sheet of paper attached to item • Bring small country flags (toothpick size) • Bring items BY 9AM • Put name and contact info on all serving platters • Pick up platters by 13:30 • Bake Sale: 10h - 14h

  36. NATO International ClubCollecting Goods for De STOBBE Dates: le mercredi novembre 3 et le jeudi novembre 4 entre 10 heures et 16 heures Place: la maison de Ingrid Borneman, Moorselstraat 101, Tervuren Contact: Si vous desirez plus d'informations vous pouvez bien sur appeler Margot van Osch (02 688 4202, je parle seulement en Anglais, Allemande ou Nearlandais)

  37. ClosingKati Schmidt - President • Next GM meetings: • 26 October (Chalet) • 9 November (Chalet) • Restaurant Meeting • 12 October 10am (Chalet)

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