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Tender Award, Cancellation and Tender Modification

Tender Award, Cancellation and Tender Modification. Tender Dossier modification. Depending on the substance of the modification – whether there is also need to postpone the deadline for submission of offers

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Tender Award, Cancellation and Tender Modification

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  1. Tender Award, Cancellation and Tender Modification

  2. Tender Dossier modification • Depending on the substance of the modification – whether there is also need to postpone the deadline for submission of offers • If not then the modifications should be sent to the known tenderers and published in OJ latest 11 days before the submission deadline (leaving 15 days also for translation) • Corrigendum to be formulated and necessary documents amended if applicable • Modifications should be approved by the ECD (until EDIS)

  3. Cancellation of theTender Procedure (4.3.10) Contracting Authority cancancelwhen: • no qualitatively or financially worthwhile tender received • the economic or technical data of the project have beenfundamentally changed • exceptional circumstances or force majeure render normal performance of the contract impossible • all technically compliant tenders exceed the financial resources available • there have been irregularities in the procedure

  4. Cancellation of the Tender Procedure (4.3.10) • Tenderers must be notified (also about possible future tender) • Tenderers are not entitled to compensation • Cancellation Notice (A5) should be compiled and sent for publication to OJ

  5. Tender Award (4.3.11) • CA and EC approval of the Evaluation Report • Contract preparation – use of standard contract form (see Annex D 4) • CA sends notification to successful Tenderer – validity extends 60 days • Tenderer submits evidence to CA within 15 days • CA examines evidence • CA sends contract to Tenderer for signature • Tenderer countersigns within 30 days • CA publicises the award of the contract

  6. Tender Award Notice (C9) Content: • Publication reference • Publication date of the procurement notice • Lot number and lot title • Contract value • Date of award of the contract – different interpretations: notification, contract signature • Number of tenders received • Name and address of successful tenderer (consortium members)

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