Presentation Transcript

1. myPolus Automation & Dashboard Benefits(financial and administration outsourcing drives Management Science)

   ControlsIntelligenceReal-time KPIs Performance TargetingSaaS F&A Platform “30 years ago, firms did their own payroll; while today the vast majority outsource payroll. Management Science delivers costs savings through F&A services that streamline cash collection and provide institutional level financial controls that every business needs to survive, thrive, and create wealth.” - Garry E. Meier
2. An Introduction to Polus Group Clients are technology and service providers that depend on the daily performance of employees. Recent Client Accomplishments: Grew from $1M to $9M in 18 months and then strategic investment by Hewitt. Projects oriented transactional business transitioned into recurring solutions provider. Acquired add-on “book of business” which added additional revenues, clients, and team members. Received $2.56M in funding capital raise. Rolled up $30M of payroll service providers to create a national provider of “Workforce Management Solutions.” Doubled staffing provider revenues from $40M to $80M through Polus Group, LLC is a Texas corporation owned and managed by Ephor Group, LLC with certified PC CPAs. Recognized as a leader in wealth creation models, Management Science, and F&A services for technology oriented service businesses. Polus Group supports more than $500m in annual revenues for our client companies throughout the Americas. Why Polus Group: Controls >> Institutional level Financial Controls, Processes, and Expertise. Spend less than an hour a week on F&A and Operational Reporting. Intelligence >> Get real-time dashboards, budget/plan/forecast versus comparisons, and operational dashboards into the hands of all key managers. Enterprise Capabilities>> Have streamlined administration, enterprise tools and processes.
3. Current State of Service Businesses Economic State of the Union for Service Businesses: Erosion of the middle class and small business with capital assistance only for “Asset heavy firms”, big corporations and big government. Talent flock to big business and big government. Customers have changed spending habits. Rising costs of doing business. Does this sound like your company? Costs structures are not in line with current business/growth plans. Current internal resources are not able to profitability manage the current workload. Financials provide lagging indicators (Limited insights into forecasts, profitability, pricing). Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
4. Benefits of Management Science via F&A Services By going to the cloud, get access to technology and tools that provide greater controls, better visibility and intelligence, while reducing transaction, administration and processing costs. IntelligenceDashboards & Routine Reports: Cash Management, Cash Flow Management Client Contracts, Client Invoicing Variances Expense > $500 not in the forecast Payroll change > or < 20% change Client Invoicing Material Changes Cash Balance below Payroll + Fixed Charges Amount Spend Analysis Budget (plan and forecast) to Actual Comparison Budget Ratios Operational KPI T3M and Comparison Benchmarks Revenue Forecast, Waterfall Forecast Personnel KPIs Personnel Payroll Reporting Summary – per payroll transaction Client Lifecycle Management Labor Matching, Job Costing, Profitability Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
5. Rising Costs of Doing Business Rising Costs of Processing: Average cost of $15 per invoice done manually. Almost all of accounting can be done by technology that did not exist 10 years ago. Time spent processing transactions must be reduced! Rising Complexities: Contingent workers make up a third of the workforce. Profitability depends on the success of client, job or project specific teams. Variances and changes in cash, contracts, and margins must be managed in real-time! Companies will spend less time processing and more time on the core business. Demand for real-time financial reports as well as non-financial reports and intelligence. World-class companies are able to close within one day. Controls and financial reporting reduce risk, cost overruns/rework/errors/theft and variances.
6. Paperless Bill Management Starts Here… Store documents, process invoices and pay bills online! You and your staff get a simple web-based interface for submitting bills and collaborating with our accounting firm… We Manage Your Documents Securely Pay Online Review Bills and Classify Expenses Pay online with advanced fraud controls Eliminate check printing and mailing Simplify vendor management Synchronize with QuickBooks or Intacct Simplify document handling Reduce data entry Enforce controls and audit-ability Streamline end-to-end bill workflow In short, myPolus automates the A/P and bill management process, resulting in faster more accurate processing that frees you and your staff to focus on your core business.
7. Easily digitize bills and contracts Initiate approval workflows Anytime remote access UNLIMITED data storage of bills and other financial documents Audit trail and role-based financial controls myPolus: Business-class Online Bill Payment
8. myPolus: Business-class Online Bill Payment Quick and easy scheduling of bill payment No need to print, stuff, and mail checks No need to store check stock Automatic retention of cleared check images Enterprise-class fraud protection No bank client account info Positive Pay Eliminates duplicate entry Maintains consistency Enables sophisticated expense and cash management Does not impact other accounting activities
9. myPolus: Business-class Online Bill Payment One-click, 2-way synch Instantly access digital images of financial documents Google-like search for documents based on keywords or dollar amounts Real-time calendar view for cash flow management
10. Bill Management and Cash Flow Scan your invoices and other financial documents. Then email or fax them to your secure online myPolus “inbox” Up-to-date to-do list Real-time calendar view (with book balance)
11. Processing Documents in the Inbox Mouse over any document image in your inbox to preview the document Select the action to process the document and/or file it in your online filing cabinet
12. Entering a Bill Select the Vendor myPolus’s pre-populates bill details Enter the invoice number and amount Split the bill to different GL accounts if necessary Bills are automatically routed to the first approver if approval workflow is selected
13. Review and Approve a Bill 2. Review the bill image, bill details and notes to approve the bill 3. Enter notes or any changes when approving 1. From you email notification, access the myPolus account to review the bill
14. Schedule Bills for Payment Select bills to be paid and the payment method Bills will be paid on the scheduled process date When paying using the Pay Online method, myPolus debits the payment amounts from your payment account and makes payments on your behalf
15. Vendor Payment Payments to vendors will be made with checks drawn on myPolus’s bank account Utilizes advanced check fraud controls Eliminates check printing and mailing Ties payment to the transaction The check shows the invoice to be paid and the account number The bottom 2/3rd of the check voucher shows a copy of the invoice to ensure payment is applied correctly
16. End-To-End Transaction View The bill payment information shows the check number, check date and check cleared date Once the payment is cleared, the cleared check image is uploaded and associated with the bill and the payment transaction Contracts and other documents easily accessible
17. Have Visibility Using Audit Trail The audit trail feature provides you and our firm with detailed information on “who” did “what” “when” Demonstrates clear separation of duties in each transaction Simple and easy to use for you and your staff Eliminates need to learn accounting software Automates workflow, payments and daily financial tasks Maintains greater control over documents and bank accounts Makes online bill payment simple and consistent Streamlines access to financial information Gets your information to our firm faster Lets our firm service you remotely Provides anytime, anywhere access Decreases the paper madness
18. Dashboard Examples via online portal or SharePoint Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
19. Dashboard report examples for Key Performance Indicators Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
20. Dashboard Examples by Corporate Function Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
21. SaaS FAO Financial Management Platform SaaS Platform: SOA, Business Rules Engine, Event-Driven Workflow PAAS Infrastructure: SAS 70 Level II

22. Management Science Case StudyThe benefits of financial and administration outsourcing.

    Controls Real-time KPIs Management Science Intelligence Performance Targeting This is the story of how Management Science guided a growing company as it expanded its scope, capabilities, and locations.
23. Case Study Summary of Implementing Management Science Situation: A staffing oriented, transactional provider with $1M in revenues and 10 employees had the idea to combine consultants “HR Directors” with a Shared Services center to service businesses with “Fractional HR” and provide all the tactical and strategic HR needs of small to medium businesses. Programs: Implement Management Science to ensure product, portfolio, channel, and client management is in place and effective. Outcomes: Improved Field Level EBITDA from Break-even to > 30%. Expanded into new markets. Recognized as Best Places To Work, Houston Fast 100, Aggie 100. Funded by institutional investors. Benefits of Management Science deployed via outsourced F&A: Operating Performance improvements realized after the deployment of Management Science include: Role Clarity & Qualities of Right Philosophy led to revenue per employee increase of 40% per employee. Product Management focus led to increased opportunity to close rate. Client Lifecycle Management led from average 3 year client retention to greater than 5 years. Pricing intelligence led to 30% price increases for targeted industry vertical segments. Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
24. What are the attributes, benefits and outcomes to Management Science? Benefits of deploying Management Science includes greater controls and intelligence which means that you can make decisions faster, based on real-time data. Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
25. Management Science Results Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity. Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
26. Management Science Results Management Science benefits include: Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.
27. Management Science Results At the end of the day…. Management Science Drives Performance. Management Science enables proactive refinement and improvement of the business model, operating processes, and employee productivity.