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EEC Information Technology (IT) Systems: Status of Work

EEC Information Technology (IT) Systems: Status of Work. Information Technology (IT) Goals.

iliana-herring
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EEC Information Technology (IT) Systems: Status of Work

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  1. EEC Information Technology (IT) Systems: Status of Work

  2. Information Technology (IT) Goals IT’s goal is to empower EEC to fulfill its mission of supporting all children in their development as lifelong learners and contributing members of the community, and supports families in their essential work as parents and caregivers • The EEC IT Unit works to provide technology solutions, including: • On-line communications and information about EEC’s work • Automated and simplified business processes • Saving time and money • Providing fiscal accountability methods

  3. Where We Are Now • Posted Unified System (US) RFR for Financial Assistance Component (child and provider management) to secure vendor to start in April 2011 • In the interim, we are deploying on-line transition applications. These systems comply with principles and goals of the US • Background Record Check: January 2009 • Professional Qualifications Registry: June 2010 (33K registrants) • Quality Rating and Improvement System: January 2011 • Commercial Off the Shelf (COTS) Waiting List System: to be rolled out April 2011 (secured vendor Sept. 2010) • Grants Management System: to be rolled out July 2011 (in collaboration with ESE)

  4. ARRA Funded COTS Waiting List System • Purpose: To provide on-line waiting list system for all EEC • financial assistance programs (Income Eligible, DCF, DTA and Head Start) • Activities: • Kinder Wait, Control Tec Product , selected in September • Currently in design and development • Rollout April 2011 • Benefits: • Prevent duplicate family entry • Allows family on-line screening of eligibility; can also apply on-line • Allows on-line look up of parent status • Extensive reporting facilitates supply and demand projections for all programs

  5. The Unified System: The Four Components The unified system has 4 basic components or “threads.” The overall goal is to implement web-based tools to support the improvement of business processes for EEC’s Professional Development, Financial Assistance, and Licensing, Monitoring, and Support. 2 4 Financial Assistance Thread- This is the focus of RFR currently posted Licensing, Monitoring, and Support Thread In 2009, we replaced a paper-based BRC system with an on-line app that also allowed direct exchanges of child abuse perpetrator information with DCF 3 Procurement of Services Grants tracking will be provided by a statewide, on-line grants software, procured by ESE for use by all agencies integrated with the US Professional Development Thread The QRIS, Professional Qualifications Registry are already deployed as “transition” applications. 1 5

  6. Early Childhood Information System (ECIS) • ECIS defines and manages underlying data structures and • data integrity for all IT activities, to insure • Analytical and reporting needs can be met both from legacy and new systems as they become available • As we sunset legacy applications, US components will feed into ECIS • Longitudinal information about positive child outcomes can be derived from ECIS • EEC is empowered to develop early childhood programming based on data, not qualitative information • Activities • November Strategic Planning Institute defines structure, data sources • Working to secure data exchanges with other agencies and organizations • Defining ECIS data model (to finish in March) • Develop RFQ in May to build ECIS

  7. ExecutiveAgency and IT Management & Priorities Getting From Here to There ECIS End User Access to new Apps and Reporting Leads PCG Team Architect Application DBA Analytics & reporting Populates Assists Integrated Transaction Systems Transaction Data Integrated Staff Future Unified System Daily Operations Unified Systems Transitional Systems Legacy Implements & Supports Transition (Registry, Waitlist QRIS) Legacy

  8. Next Steps and Time Line • FY2011 • February: Evaluate US RFR responses (due 2/22) • Complete ECIS data model • March:Testing and data conversion for COTS • Waitlist system • April: US vendor starts; CCIMS re-design • COTS WL system deployed • May: RFQ for ECIS • June: Renewal component for PQ Registry • deployed • FY2012On-line financial assistance system replaces • CCIMS (summer), eCCIMS (fall)

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