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Office of Human Resources BOM Meeting Wednesday, January 20, 2010 MU 220 Turquoise

Office of Human Resources BOM Meeting Wednesday, January 20, 2010 MU 220 Turquoise 10:00am to 11:30am Watch webcast at http://live.asu.edu/. Agenda. Print Publications Cost Recruitment & Selection Updates W2 Updates Winter/Spring Hires SPP Vacation/Sick and Time Reporting

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Office of Human Resources BOM Meeting Wednesday, January 20, 2010 MU 220 Turquoise

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  1. Office of Human Resources BOM Meeting Wednesday, January 20, 2010 MU 220 Turquoise 10:00am to 11:30am Watch webcast at http://live.asu.edu/

  2. Agenda • Print Publications Cost • Recruitment & Selection Updates • W2 Updates • Winter/Spring Hires • SPP Vacation/Sick and Time Reporting • New PMP (Performance Management Program)

  3. Print Publications CostReduction Initiative Ray Jensen Associate VP, University Business Services Terri Shafer Associate VP, Marketing & Strategic Communications Click on PPT image above

  4. Recruitment & Selection Updates Dan Klug Assistant Director, HR Recruitment & Selection

  5. Recruitment & Selection Updates • Recruitment results at ASU 2009 • Where 2009 hires saw your jobs • Advertising your postings 2010 • Diversity & Recruitment Training 2009 & 2010

  6. Recruitment & Selection Results 2009 20092008 Applicants 47,480 62,155 Job Postings 1,574 2,220 Hires 762 2,000

  7. Recruitment & Selection Time to Hire? To Post 1 Day To Close 12 Days Completed Interviews 14 Days Offer Approved 1 Day Offer Accepted 5 Days Total Time to Hire 33 Days Time Prior to Peoplesoft 90 Days

  8. Recruitment & Selection Where are Hires Seeing the Job? 75% Referrals & Scanning ASU Website When Advertise! = 75% of hires see it through Ad

  9. Recruitment & Selection Advertising 2010 CareerBuilder.com = $95.00/30 days online HigherEd.com = $99.00/30 days online Jobing.com = $99.00/30 days online Monster.com = $79.00/30 days online Inside HigherEd.com = $99.00/30 days online

  10. Recruitment & Selection Background Checks & Fingerprinting 2009 2009 2008 Background Checks 2,073 2,553 Fingerprints 1,152 999 Issues = Less than 1%

  11. Recruitment & Selection RIF Reemployment Program 2009 65% Back into ASU Workforce!

  12. Recruitment & Selection Diversity & Recruitment Training 2009 254 Certified from October 1st – December 31st 2010 Classes Monthly starting February

  13. W2 Updates Debbie Wright Assistant Director, HR Payroll

  14. W2 Updates 2008 Statistics 2009 Statistics File sent to vendor on Jan. 15, 2010 Processed 24,808 W2’s 1727 Electronic W2 • File sent to vendor on Jan. 14, 2009 • Processed 25,647 W2’s • 516 Electronic W2 Access your W2 from https://w2.adp.comusing your user ID/ADP issued ID and password. You will need to register if you have not already done so to view the electronic version and you will also be able to make your election for 2010 at this time if you like. Questions about your W2 or need help understanding the different boxes - http://www.asu.edu/hr/payroll/index.html

  15. Winter/Spring Hires Cynthia Webler Assistant Director, Data Management

  16. Winter/Spring Hires 12/14/2009-1/13/2010

  17. Feedback/Training Sessions • Residential Life • Poly • West • Business & Finance (FacMan, Financial Services,Bookstore, Parking & Transit, ICA) • Herberger (Music, Fine Arts & College of Design) • Downtown • College Liberal Arts/Sciences • Biodesign • WP Carey School of Business

  18. DM Structure • DM Specialist assigned to specific departments • Personal Data, Courtesy Affiliates, Hires, Promotions, Position Changes, Ad Hoc Salary Changes, Approval Documentation, Online Renewals and Terminations • Work w/ specific Benefits and Payroll representatives for each assigned area • Assist with data clean up and inquiries • Data Management Staff Directory

  19. Job Data Report by Department • Global view of all employees w/in dept • Similar to MyReports data • Does not include terminated status • Use as an audit/reconciliation tool

  20. Sample Report

  21. SPP Vacation/Sick and Time ReportingSPP 405-03SPP 701-01SPP 702-01 Kevin Salcido Interim Associate Vice President, Chief HR Officer Discussion & Links

  22. New PMP (Performance Management Program)Tutorial and Website Lisa Phalen Director, HR Talent Management Discussion & Links

  23. General HR Announcements/Updates

  24. Questions/Comments? For further questions, please email Patty Rosciano

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