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Office of Human Resources BOM Meeting Monday, May 24, 2010 MU 220 Turquoise 10:30am to 12:00pm Watch webcast at http://

Office of Human Resources BOM Meeting Monday, May 24, 2010 MU 220 Turquoise 10:30am to 12:00pm Watch webcast at http://live.asu.edu/. Agenda. A4 New Tax Form Requirement ASU Applicant Site Older Children Premium Tax Treatment Benefits Enrollment Dashboard Data Management Updates

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Office of Human Resources BOM Meeting Monday, May 24, 2010 MU 220 Turquoise 10:30am to 12:00pm Watch webcast at http://

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  1. Office of Human Resources BOM Meeting Monday, May 24, 2010 MU 220 Turquoise 10:30am to 12:00pm Watch webcast at http://live.asu.edu/

  2. Agenda • A4 New Tax Form Requirement • ASU Applicant Site • Older Children Premium Tax Treatment • Benefits Enrollment Dashboard • Data Management Updates • Policy Updates & NOAs • PeopleSoft Tools Upgrade

  3. A4 New Tax Form Requirement Marilyn Mulhollan Executive Director, Financial Services

  4. All ASU employees (including faculty, staff, graduate and research assistants and student workers) who will receive a paycheck from ASU after June 30, 2010, must file a new Employee’s Arizona Withholding Percentage Election (Arizona Form A-4).  The new form is available for electronic filing through MyASU or in paper form on the ASU HR Forms website.  If an employee has not filed an A-4 form electronically, it will show as a needed action on their MyASU/My Tasks/To Do list.  The day after the form has been electronically filed, it should no longer appear on the employee’s To Do list.The electronic form should be completed by all employees who have access to the internet and MyASU. The new withholding election must be submitted by June 15th for the change to be in effect for the paycheck issued on July 2nd.  Failure to submit a new A-4 form will result in 2.7% of gross taxable wages being withheld, until a new form has been submitted.  The new form can be submitted now and it will be effective on the July 2, 2010 paycheck.This is a State of Arizona mandatory requirement and impacts employees of private businesses as well as government agencies.   Filing the new form is necessary in order to comply with a change being made to the method of calculating Arizona income tax withholding for salary/wages paid after June 30, 2010.  Currently, Arizona state income taxes are withheld based on a percentage of federal income tax withheld. The new mandate is to withhold Arizona state income taxes based on a percentage of gross taxable wages.

  5. For assistance in calculating the percentage to withhold, the State of Arizona has provided a worksheet on the second page of the paper A-4 form. (The worksheet is for the employee’s records and should not be submitted.)  The State has also provided the conversion table shown below. Your current Arizona withholding percentage is listed on your paycheck in the Tax Data section as AZ Pct Fed W/H. To see previous paychecks, go to MyASU /My Employment/Payroll/View Paycheck. ASU Financial Services cannot provide tax advice.  The worksheet and table tools may help with the selection process, but employees should consult tax professionals if they have specific questions about the most appropriate withholding rate to select. For additional information, please refer to the ASU Payroll Services website.  Questions, please contact the HR Service Center at 480.965.2701.

  6. ASU Applicant Site Dan Klug Assistant Director, Recruitment & Selection

  7. OLDER CHILDREN PREMIUM TAX TREATMENTBENEFITS ENROLLMENT DASHBOARD Sheree Barron Assistant Director, Benefits

  8. New Premium Tax Treatment For Older Children • Eligible for Pre-Tax Health Benefits Deductions • Effective March 30, 2010 • Previous deductions adjusted retroactively • Pre-collected deductions adjusted, too 37 faculty & staff will see an increase in their net pay beginning pay periods: May 16, May 30, or June 13

  9. Enrollment Dashboard • Allows departments to ensure timely benefits and retirement enrollments • On HR Business Resource Center • Recruit / Hire tab • Hiring Steps • Ensure Benefits/Retirement Enrollment before deadlines link • Benefits Enrollment User Guide

  10. DATA MANAGEMENT UPDATES Cynthia Webler Assistant Director, Data Management

  11. Approval & Support Documentation • http://asu.edu/fs/bom/ag_renewal.html

  12. Policy UpdatesJuly 1, 2010 Jen Treu Assistant Director, HR Client Services/Partners

  13. Highlight of Policy Changes • Update Policies to align with business changes (PS, processes, reorgs, etc) • Minor verbiage changes to various policies • SPP 809: Discipline • Add failure to maintain professional licensure • Add 1st written to OHR File

  14. Highlight of Policy Changes • SPP 1007 – Processing Terms • Remove 3 day time period an employee can withdraw resignation • SPP 303 – Probation • Finalizing changes to add competitive promotion/transfer or focused recruitment will serve a 6 month probationary period

  15. NOAs Jen Treu Assistant Director, HR Client Services/Partners

  16. NOAs • Similar Process as last year • Training available 5/26 and 6/3 • NOA reviewers will make selections in People Soft 6/1- 6/16 • NOAs released to Employees 6/16 - 6/30 • NEW: Adding Salary to NOA • FAQs available to staff, email blast notifying them NOA available (under My To Do)

  17. PeopleSoft Tools Upgrade Live Demo by Paul Stoll University Technology Office http://help.asu.edu/pt85

  18. Sign-Up for HR News Subscribe to this feed

  19. Questions/Comments? For further questions, please email Patty Rosciano

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