Nigel Hamilton HEAD OF THE NORTHERN IRELAND CIVIL SERVICE PERMANENT SECRETARY OFFICE OF THE FIRST MINISTER AND DEPUTY FIRST MINISTER
PurposeTo set a central overarching vision for government. Departmental Aims Making Government Work Supporting Ministers Helping the Civil Service be fit for purpose
Strategic Objectives Making Government Work 1. To promote corporacy within government. 2. To facilitate the delivery of the legislative programme. 3. To ensure implementation of the Review of Public Administration. Supporting Ministers 4. To make the institutions of government work and define and deliver a programme for government. Helping the Northern Ireland Civil Service be fit for purpose 5. To provide leadership to the Northern Ireland Civil Service within the context of the Code of Ethics. 6. Ensuring, in partnership with DFP, that the Northern Ireland Civil Service is properly structured and resourced.
RESOURCE ALLOCATIONS 2007/08 £ million Administration 15.88 Resource 48.69 Capital 11.42 _______ TOTAL £75.99m _______
STAFF LEVELS AT APRIL 2007 Staff in post 404 Vacancies 24 TOTAL STAFF 428* *Full-time equivalent = 415
SPONSORSHIP OF PUBLIC/ INDEPENDENT BODIES Advisory Council on Infrastructure Investment Civic Forum (when meeting) Commissioner for Children & Young People Commissioner for Victims and Survivors Commissioner for Public Appointments Community Relations Council Economic Research Institute Equality Commission Ilex Regeneration Company Planning & Water Appeals Commissions Strategic Investment Board
EXECUTIVE SERVICES DIRECTORATE • Executive Secretariat. • Machinery of Government Division. • Private Offices, FM, dFM and Junior Ministers.
EXECUTIVE SECRETARIAT • Administrative support to the NI Executive:- advice and guidance to Departments on Ministerial/Executive decision making;- arrangements before, during and after Executive meetings; - support for Ministerial Representatives Committee • Oversight of Ministerial Code - advice and guidance. • Provision of advice to Depts. on, and involvement in, NSMC and BIC matters. • Liaison with, and provision of resources for,the Civic Forum and proposed All Island Consultative Forum.
MACHINERY OF GOVERNMENT • Liaison with the Northern Ireland Assembly:- FM and dFM and Junior Ministers business;- Committee of the Centre; and- Scheduling NI Departmental Business. • Co-ordination of the Executive’s Legislative Programme. • Liaison with NIO on reserved and excepted matters. • Relationships with other devolved administrations. • Advice and guidance on procedural and protocol issues.
KEY ISSUES • Guidance to Ministers and Depts. on Executive procedures, post St Andrews; • Preparation for first meetings of NI Executive, NSMC Plenary, BIC Summit. • Compilation of a Legislative Programme. • Preparation for early OFMDFM engagement with the Assembly: AQs, Oral Questions, Committee of the Centre.
JOHN MCMILLEN DIRECTOR RESOURCES, RPA IMPLEMENTATION AND INTERNATIONAL RELATIONS DIRECTORATE
RESOURCES, RPA IMPLEMENTATION AND INTERNATIONAL RELATIONS DIRECTORATE
FOR OFMDFM: Personnel Information Management Training and Development ICT Services Accommodation/Office Services • FOR NICS: • Policy lead on Public Appointments and • Emergency Planning • Advice and Guidance on FOI matters • Sponsors: • Office of the Commissioner for Public • Appointments • Planning Appeals Commission
FOR OFMDFM: Financial Planning and Management Advice and Guidance to Managers Resource Accounts and Quarterly Management of Accounts Contact with DFP on all financial matters Departmental estimates and In-year Budget monitoring Transaction processing for receipts and payments SPONSORS: Northern Ireland Ombudsman/ Commissioner for Complaints
Supports RPA Programme Board to ensure RPA is implemented in accordance with Ministerial decisions: • Monitors, co-ordinates and reports on Departmental RPA Implementation • Project manages Cross cutting themes e.g.: • a. Equality • b. Common Boundaries • c. Capacity Building
BRUSSELS: • Alerts NI to developments in Europe • Ensures NI interests are represented • in EU Institutions • Provides office support and assistance • to visiting Ministers, delegations and • officials • BELFAST: • Policy lead on NI Strategic approach to • Europe • Liaison with Whitehall and devolved • administration on European legislation and • policy issues
To present NI as a confident, outwardly looking region and develop a relationship with the • United States that will be mutually beneficial • Represents NI to US Administration • Builds relationship with key organisations • Strategic themes – Economy, Technology, Education, Citizenship • Identify and develop US Partner Regions e.g. North Carolina, Phoenix, Virginia and Atlanta • Work with British and Irish Embassies
MARY BUNTING JOINT SECRETARY NORTH/SOUTH MINISTERIAL COUNCIL
North/South Ministerial Council • North/South Ministerial Council Brings together those with Executive responsibilities in Northern Ireland and the Irish Government • To develop consultation, co-operation and action within the island, on matters of mutual interest within the competence of both Administrations • All decisions by agreement between North and South
North/South Ministerial CouncilJoint Secretariat • Established in Armagh 2 December 1999 • Joint Secretaries North and South • Staff of 24 drawn from both Civil Services • Northern team - OFMDFM • Southern team - DFA • We facilitate and support work of Ministers and process by which decisions are made and implemented
NSMC Formats • Plenary • Twice per year • Takes overview • Sectoral • 12 Sectors; • About 3 times per year per Sector • Institutional • Institutional & Cross Sectoral Issues; • Resolving disputes • Meets as necessary
NSMC Sectors Implementation Bodies • Special EU Programmes Body • Foyle, Carlingford and Irish Lights • Waterways Ireland • Food Safety Promotion Board • InterTradeIreland • Language Body • Foras Na Gaeilge • Tha Boord Ó Ulster Scotch
NSMC Sectors • Areas of Co-operation • Health • Education • Agriculture • Environment • Transport • Tourism (Tourism Ireland Limited)
NSMC Meetings The First Minister and deputy First Minister, acting jointly, must as far in advance as possible of an NSMC meeting, provide the Executive Committee and the Assembly with details of:- • The date; • The agenda; and • (once determined) the names of the Ministers of junior Ministers who are to attend the meeting. Ministers are required to report back to the Executive and the Assembly after each NSMC meeting.
Challenges Ahead • Resumption of NSMC Meetings in Plenary, Institutional and Sectoral Formats • St Andrews Review
CYNTHIA SMITH DIRECTOR EQUALITY
EQUALITY DIRECTORATE • Equality, Rights and Social Need Division • Good Relations and Reconciliation Division • North Belfast Community Action Unit
EQUALITY, RIGHTS AND SOCIAL NEED DIVISION • Promoting New Targeting Social Need Policy. • Developing a new anti-poverty strategy. • Equality and anti-discrimination policy and legislation – religious belief, political opinion, age, gender, sexual orientation, disability. • Statutory duties arising from Section 75 of the NI Act 1998. • Obligations under the Human Rights Act. • Developing a Single Equality Bill for NI. • Sponsorship of the Equality Commission. • Research and statistical services in support of Directorate responsibilities.
GOOD RELATIONS AND RECONCILIATION DIVISION • Victims’ funding, policy, strategy, legislation and sponsorship of the Commissioner for Victims and Survivors. • Sponsorship of the office of Commissioner for Children and Young People and development of a wider children’s strategy for Northern Ireland. • Racial equality and good relations policy, strategy and funding. • Community relations policy, legislation, strategy and funding including management of a EU Peace II Measure, Reconciliation for Sustainable Peace and EU Peace III. • Sponsorship of the Community Relations Council. • Conflict transformation and relationship building. • Interaction of community development/community relations in local communities – working together with the Department for Social Development.
PAUL PRIESTLYDIRECTOR OF STRATEGY HEAD OF ECONOMIC POLICY AND REGENERATION DIRECTORATE
MAIN FUNCTIONS OF DIRECTORATE To support the Executive in: • Development of the Programme for Government • Long-term strategic planning (Strategic Futures exercise) • Co-ordination of economic policies and monitoring effectiveness of public spending • Implementation of policy on sustainable development • Development of the Investment Strategy for NI • Regeneration of strategic development sites (including Maze/Long Kesh)
PROGRAMME FOR GOVERNMENT • Key strategic planning document for Executive • Sets out Executive’s policy and programme priorities • Budget and Investment Strategy should flow from PfG • Work needs to start soon to deliver PfG for April 2008. Needs to be considered by Assembly Committee and completed by December 2007 • Currently working with Minister on initial PfG to cover remainder of 2007 – 08 financial year. Will be an early priority for the Executive.
INVESTMENT STRATEGY FOR NI (ISNI) AND STRATEGIC INVESTMENT BOARD (SIB) • Responsible for sponsoring and overseeing SIB • SIB produces the ISNI and supports Departments in delivering infrastructure projects • ISNI is a rolling ten-year plan • ISNI 1, costing £16bn, published in December 2005 • ISNI 2, covering 2008-2018, is currently being prepared – inextricably linked to PfG and the Budget
MAZE/LONG KESH (MLK) AND EBRINGTON • Masterplan for MLK was agreed by main political parties • Based on multi-sports stadium and the International Centre for Conflict Transformation • To reduce costs, private sector development partner is being sought • Decision on future of MLK site will be needed by Sept 07. • ILEX urban regeneration company is jointly owned by OFMDFM and DSD • ILEX is responsible for development of Ebrington site as part of city as a whole
EXECUTIVE INFORMATION SERVICE (EIS) • EIS provides a full media and communications service for all 11 devolved government departments to ensure Ministers are properly supported • Centrally managed by EIS senior management (Stephen Grimason , Director and Colm Shannon , Deputy Director ) based in OFMDFM with information officers out posted to departments
EIS (continued) • Services include • Press and media management (1.600 press releases across government last year); • Internal corporate communication for the civil service ; • Websites • Publications • Advertising • Marketing • Event management • Events and announcements are co-ordinated across all 11 departments to try as much as possible to avoid clashes, particularly for major events (there is only one front page).
EIS ( continued) • Cross – departmental announcements also require significant co-ordination to ensure key messages are neither lost nor blurred. • All press releases are issued through the central press office in OFMDFM.