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North Carolina ESL Data Process Guidelines

Detailed guide for K-12 ESL data collection, access, and reporting in North Carolina. Ensure compliance with federal requirements and track ESL student progress effectively. Learn about basic data flow and necessary prerequisites.

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North Carolina ESL Data Process Guidelines

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  1. HOME LANGUAGE SURVEY AND DATA PROCESSES North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

  2. Basic Data Flow

  3. Prerequisites • NCID • If you are without one, contact your local NCID administrator • Access • http://eldnces.ncdpi.wikispaces.net/LEP+Coordinators • Consolidated Federal Data Collection (CFDC) • Request Access to CFDC Sites • Connecting Accounts User Guide

  4. Account Roles • ESL Admin • Full Read/Write Privileges • Testing Coordinator • Read Only • Application Suite • LEP • W-APT • Immigrant

  5. Requirements • The Consolidated Federal Data Collection (CFDC) is authoritative for all LEP student information. • All W-APT test administered regardless of identification or classification must be entered into the CFDC within the window specified for testing students (30/14).

  6. October Headcount Process Basics • October 2 – October 24 – https://schools.nc.gov/lep • Download student roster

  7. Process Basics: Roster Download

  8. Process Basics • Separate rosters • Securely, distribute rosters to verify student information • Student Demographic • Tier • Missing or additional students • Reconcile information gathered in the Consolidated Federal Data Collection (CFDC)

  9. LEP Data Entry

  10. Record Change Request (RCR) Form • http://eldnces.ncdpi.wikispaces.net/LEP+Coordinators • Consolidated Federal Data Collection (CFDC) • CFDC Record Change Request (RCR) for LEP, W-APT, and Immigrant Sites

  11. Record Change Requests • Be sure to submit complete documentation • In most cases, the original HLS • RCRs should not be submitted to change demographic information • Reminders: • RCRs should be saved as a (.doc) or (.docx) • Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)

  12. Reporting • Annual Measurable Achievement Objective (AMAOs) • Progress (1) • Requires 2 data points • Increase to the next English language proficiency level • Increase previous score by 0.5 • Reach the Comprehensive Objective Composite (COC) • Kindergarten Test, or Grades 1-12 Tier B or C • Reading and Writing Proficiency level 4.0 or above • Composite Proficiency Level 4.8 or above • Proficiency (2) • Percent that meet the COC • AMO for LEP Subgroup (3) • 2013-2014 Targets • AMAO 1 – 58.1% • AMAO 2 – 14.0% • 2014-2015 Targets • AMAO 1 – 59.1% • AMAO 2 – 14.6%

  13. Questions

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