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Project Completion

Project Completion. Agenda. Project Completion Reports by NCUs Internal SECO Completion Note Swiss right of examination General remarks on reporting External evaluation Swiss Contribution Evaluation by NCUs. 1. Project Completion Reports submitted by NCUs.

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Project Completion

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  1. Project Completion

  2. Agenda • Project Completion Reports byNCUs • Internal SECO Completion Note • Swiss rightofexamination • General remarks on reporting • Externalevaluation Swiss Contribution • Evaluation byNCUs

  3. 1. Project Completion Reports submittedby NCUs • Financial partandconclusionsof final financialaudit • Critical appraisalofresults: • Quantitative & qualitative descriptionofoutputs / outcomes • Information on (expected) impacts • Lessonslearned: • Difficulties& solutions • Recommendations • Opportunities / Synergies (ifany) • Conclusions: • Sustainability • Effect / Visibility • Follow-up / Recommendations

  4. 1. Project Completion Reports submitted by NCUs: EE & LV Project Completion Report with Final Reimbursement Request Eligibilityofcost Reporting, Auditing, Evaluating (latest: 14.6.2017) + 6 M Possible additional reimbursementrequestforauditandevaluationcosts? • Project implementation • Reporting, Auditing (Final Financial Audit), Evaluation: • Project CompletionReport • Submittedwiththe last interimreportandthe final financialaudit • Due 6 months after the end oftheproject(latest 14.12.2017) • Final dateforelegibilityofcosts: 14.6.2017 • Optional: Switzerlandhastherighttomake an independentevaluation Project Completion Eligibilityofcost + 6 M

  5. 1. Project Completion Reports submitted by NCUs: LT 1. Project Completion Report togetherwith last interimreport (latest: 13.6.2017) Eligibilityofcost Reporting, Auditing, Evaluating (latest: 14.6.2017) 2. Project Completion Report + 6 M Project Completion Eligibilityofcost + 6 M • Project implementation • Reporting, Auditing (Final Financial Audit), Evaluation: • First projectcompletionreport: • Submittedwiththe last interimreportandthe final financialaudit • Due 6 months after the end oftheproject (latest 13.6.2017) • Second projectcompletionreport: • Due 12 months after the end oftheproject (latest 13.12.2017) • Basis for reimbursement of costs for reporting, auditing and evaluation • Optional: Switzerlandhastherighttomake an independentevaluation

  6. 1. Project Completion Reports submitted by NCUs: Special caseinfrastructureprojectslastinguntil end 2016 / beginning 2017 • Final dateofeligibilityofcost: 14.6.2017 • Final Reimbursement Request: latest 14.12.2017 • Latvia: Doesthe last interimreport in August 2017 coverauditandevaluationcosts? • Lithuania: Whichtopicsarecoveredbythe1st / the2ndcompletionreport?

  7. 2. Internal SECO Completion Note • Responsibility: SECO and SCO • Internal Assessment based on PCR • Description ofchangesduringimplementation • Recordofresultsachieved • If relevant: Information on unintendedresults • Lessonslearned

  8. 2. Internal SECO Completion Note Ratingoftheproject: • Relevance: Still consistentwith national goals? • Effectiveness: Resultsachieved/expectedtobeachieved • Efficiency: Extenttowhichtheinputshavebeeneconomicallyconvertedintoresults • Sustainability: Are theresultslikelytobemaintainedover time? • SECO mayaskfor additional information • CH mayaskforinputsforcommunicationactivities after completion • SECO intendstovisit all infrastructureprojectsshortly after completion

  9. 2. Internal SECO Completion Note Questionstobeaddressedtoidentifylessonslearned:  Factorsthatcontributedtothesuccess/failure/shortcomingsoftheproject(design, implementation, instrument, performanceofEA, innvoation etc.): • What would we change next time? • Was theprojectdesign realistic? • Riskscorrectlyidentifiedandaddressed? • CouldEasfulfilltheexpectations? • Monitoring systemadequatetoprovidesufficientinformation on progress/risksoftheproject? • Communication withstakeholdersandprojectpartners? • Externalfactorsinfluencingtheproject? • CommitmentofEAs? • Innovative approachesthatcouldbereplicated? etc.

  10. 3. Swiss rightofexamination During 10 years after completionof a projectSwitzerlandhastherighttovisittheproject, make a comprehensiveassessmentorevaluationor a financialaudit. • The partnercountryisexpectedtokeep all documentsfor 10 years after completion, toaccompanythe Swiss with relevant personnel, torespondtoquestionsandtoprovideassistance. • Switzerlandmayaskforcorrectiveactionsfor 10 years after completionifitturns out the Framework or Project Agreements were not respected.

  11. 4. General remarks on reporting • Resultsratherthanprocess: reporting on outputs, outcomes and impacts • Problem-oriented: Importanceofjustificationfordelaysanddeviationsandsuggestedcorrectivemeasures • Risk-assessment • Information on visibilitymeasures • Explanation iftherewere non-eligibleexpenses • Planningandnextsteps(publicprocurements, activities, monitoringvisits, realisticdisburesmentplanning) Last but not least: last reimbursementrequests 2014

  12. 5. Externalevaluation Swiss Contribution

  13. 5. Externalevaluation Swiss Contribution Why? • Possiblevote in 2016 on bilateral relations CH-EU, incl. 2nd Swiss Contribution  Renderaccountoftheexperiencesmade so far  Lessonslearnedtodeveloptheconceptof a 2ndSwiss Contribution How? • External, independent • SDC and SECO together

  14. 5. Externalevaluation Swiss Contribution October 2014 Approach Paper January2015 Launch oftenderforevaluationservice May 2015 Start ofevaluation December2015 End ofevaluation  More information at thenext Annual Meetings

  15. 6. Evaluation byNCUs • Lessonslearnedforfuturesimilarprojects • Accountability (produceevidence & validateresults; successstories & casestudiesformedia)  IfNCUplansfor an evaluation, pleaseconsultwithSwitzerland on ToRs.

  16. Thankyouforyourattention. Questions?

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