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Federal Updates: New SACWIS Program Instructions

Federal Updates: New SACWIS Program Instructions. Agenda: Review 2010 SACWIS Program Instructions. National Youth in Transition Database (NYTD) Reporting and SACWIS Conducting Pilots and SACWIS. Program Instruction ACYF-CB-PI-10-04. NYTD Reporting and SACWIS.

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Federal Updates: New SACWIS Program Instructions

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  1. Federal Updates: New SACWIS Program Instructions 2010 SACWIS Program Instructions

  2. Agenda: Review 2010 SACWIS Program Instructions • National Youth in Transition Database (NYTD) Reporting and SACWIS • Conducting Pilots and SACWIS 2010 SACWIS Program Instructions

  3. Program InstructionACYF-CB-PI-10-04 NYTD Reporting and SACWIS 2010 SACWIS Program Instructions

  4. NYTD Reporting and SACWIS:Key Point • NYTD outcomes data may be collected outside of SACWIS without affecting SACWIS compliance 2010 SACWIS Program Instructions

  5. NYTD Reporting and SACWISCase Management Data • NYTD case management data: • Demographic data • Independent living services • SACWIS must collect and manage case management data for youth in foster care • SACWIS may collect and manage case management for youth not in foster care 2010 SACWIS Program Instructions

  6. NYTD Reporting and SACWISOutcomes Data • Outcomes data may be collected and managed in SACWIS for all youth • Outcomes data may be collected and managed outside of SACWIS for all youth • States may use multiple methods for collecting outcomes data – don’t have to select just one. 2010 SACWIS Program Instructions

  7. NYTD Reporting and SACWISFunding for Merging Data • If all NYTD data collection is done in SACWIS, preparing the NYTD report in SACWIS is a claimable IV-E cost • If any NYTD data collection is done outside of SACWIS, merging the data is not a claimable IV-E cost • This is a financial rule, not a SACWIS rule. 2010 SACWIS Program Instructions

  8. Program InstructionACYF-CB-PI-10-04 NYTD Reporting and SACWIS Questions? 2010 SACWIS Program Instructions

  9. Program InstructionACYF-CB-PI-10-05 Conducting Pilots and SACWIS 2010 SACWIS Program Instructions

  10. Conducting Pilots and SACWIS:Key Point • With proper documentation, States may pilot new approaches, tools, and technologies without affecting SACWIS compliance. 2010 SACWIS Program Instructions

  11. Conducting Pilots and SACWIS:What is a Pilot? • A time-limited demonstration and evaluation of a: • child welfare business process, • tool or • information technology • that, if adopted and implemented, will affect SACWIS compliance. • A pilot without an IT component may still affect SACWIS compliance! 2010 SACWIS Program Instructions

  12. Conducting Pilots and SACWIS:What is a Pilot? - Examples • Child welfare business process: • Alternative response procedures • Tool: • Risk assessment tool • Developmental checklists for home visits • Case plan • Information technology: • Browser-based resource management • Mobile devices for investigations 2010 SACWIS Program Instructions

  13. Conducting Pilots and SACWIS:What documentation is needed? • Business case • Project plan • Evaluations: • Process • Outcome • Dissemination plan 2010 SACWIS Program Instructions

  14. Conducting Pilots and SACWIS:Decision Point! • Implement: • Develop SACWIS compliant support • Decommission • By agreed-on timeframes 2010 SACWIS Program Instructions

  15. Conducting Pilots and SACWIS:Pilot Funding • Pilot IT costs are not eligible for SACWIS funding • SACWIS IT support for full implementation may be eligible for SACWIS funding 2010 SACWIS Program Instructions

  16. Program InstructionACYF-CB-PI-10-05 Conducting Pilots and SACWIS Questions? 2010 SACWIS Program Instructions

  17. Where are the Program Instructions? • NYTD Reporting and SACWIS: • ACYF-CB-PI-10-04, issued: April 2, 2010 • Located at: http://www.acf.hhs.gov/programs/cb/laws_policies/policy/pi/2010/pi1004.pdf • Conducting Pilots and SACWIS: • ACYF-CB-PI-10-05, issued April 8, 2010 • Located at: http://www.acf.hhs.gov/programs/cb/laws_policies/policy/pi/2010/pi1005.pdf 2010 SACWIS Program Instructions

  18. Additional ReferenceNYTD Technical Bulletin #1 • National Youth in Transition Database (NYTD) File Structure: • Issued: February 19, 2010 • Located at: http://www.acf.hhs.gov/programs/cb/systems/nytd/technical_bulletin1.pdf 2010 SACWIS Program Instructions

  19. Contact Information Miguel Vieyra, NYTD Lead, Children’s Bureau • Email: miguel.vieyra@acf.hhs.gov • Phone: 202.205.7277 David Baker, Senior Technical Analyst • Email: david.baker@acf.hhs.gov • Phone: 202.205.7974 2010 SACWIS Program Instructions

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