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Rapid Response & Additional Assistance

Rapid Response & Additional Assistance. August 21, 2013. Purpose. Review of federal law and regulations and definitions Rapid Response defined F our ways to receive funds for dislocated workers in Oregon How and when to apply Pitfalls and highlights. Rapid Response Activities .

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Rapid Response & Additional Assistance

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  1. Rapid Response &Additional Assistance August 21, 2013

  2. Purpose • Review of federal law and regulations and definitions • Rapid Response defined • Four ways to receive funds for dislocated workers in Oregon • How and when to apply • Pitfalls and highlights

  3. Rapid Response Activities • Help workers to return to work as quickly as possible after a layoff or prevent the layoff all together • Worker Adjustment Retraining Notification Act (WARN) • Required Activity under Section 134 of WIA • Federal Regulation 665.300 • Rapid Response • Layoff Aversion • Additional Assistance • TEN 9-12- Layoff Aversion in Rapid Response Systems

  4. Rapid Response 101 • NOT a one time event (orientation or workshop) • Onsite within 48 hours of notice • Assess layoff aversion potential • Promote pre-layoff services • Assess needs through a variety of mechanisms • Recognize the change and grieving processes • Arm workers with information giving control back to them

  5. Rapid Response 101 • Usually on-site or at a community building • Includes group activities and self service core • Information on provision of services • Unemployment Insurance • Reemployment prospects- Labor Market Information • Trade Act • Surveys • Worker transition teams • Resource room

  6. In Oregon Policy 589-20.10 • Rapid Response- Layoff Aversion • Rapid Response- Pre-Layoff • Additional Assistance- Gap Fill • Additional Assistance- Project

  7. Rapid Response- Layoff Aversion • CCWD Policy 589-20.10.C.2.a-d • Prefeasibility studies to determine the potential for averting layoffs or closure • Recently expanded Training and Employment Notice (TEN) 9-12 • Application • How the project will avert the layoff with timelines and numbers • Evidence it will enable current workers to maintain employment • Evidence of economic impact to the community if project isn’t funded • Budget, budget narrative • No Admin

  8. Rapid Response- Pre-Layoff • CCWD Policy 589-20.10.A.1.a-e • Rapid Response request funds any time • Staff time to meet on-site • Staff time and materials for transition teams • Hiring and training peer support advocates • Developing, planning and delivering on-site, pre-layoff services • No Admin

  9. Rapid Response Fillable Form

  10. Additional Assistance- Gap Fill • CCWD Policy 589-20.10.B.1.a • Not awarded to replenish formula funds • Apply for funds as an National Emergency Grant is pending and a grant approval notice has not been issued • Applications • Brief cover memo (first quarter project) • Expenditure and participant plan information • Budget and budget narrative (Form 9103) • Detail on why formula is not sufficient • May include Admin • Awarded quarter by quarter • Returned to CCWD upon award of funds (times critical here)

  11. Additional Assistance- Project • CCWD Policy CCWD Policy 589-20.10.B.1.b • When the number to be served does not meet the NEG threshold • Applications • Brief cover memo (first quarter project) • Expenditure and participant plan information • Budget and budget narrative (Form 9103) • Detail on why formula is not sufficient • Participant costs no more than 10% above average • 4 quarter maximum • May include Admin

  12. Additional Assistance Fillable Form

  13. Project Plan- 9103

  14. How to successfully apply • CCWD is on the ground or in the loop • Knowing details before a request arrives expedites the process • All requests through local plan modification • More information is better • Use fillable forms- NEW!

  15. Receiving the award • Plan modification memo • Includes project codes for tracking • Information in I-Trac • Locals request fund set-up • NFA Issued • On Draw System

  16. What slows down the process • CCWD is not in the loop until the day the application arrives • Incomplete information given to CCWD • Budget plan is not complete or doesn’t add up • Timeline on what services have happened to date • When did you contact company • When on site • When transition team met • Lack of clarity on what services customers will receive • Not just Core, Intensive or Training • Forgetting to include survey data/feedback from customers

  17. Be Awesome • Fillable form completed • Detailed timeline complete back to notification of layoff • Budget narrative backs up the budget • Receive and include customer and company input • Describe clearly any unusual or important factors to this situation • Workers need to re-locate • Workers have an 8th grade education • Workers use English as a second language

  18. Policy Revision Coming Soon • Updated language • Clarity in the four ways to apply • Timelines • Forms • Revise and re-sign Rapid Response Working Agreement • Specifically integrate new TEGL language

  19. Contacts Laura Roberts laura.j.roberts@state.or.us Rachel Soto rachel.a.soto@state.or.us John Asher john.asher@state.or.us Sue McGuire-Thompson sue.mcquire-thompson@state.or.us Karen Humelbaugh karen.humelbaugh@state.or.us

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