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OVERTIME Board of Supervisors Government Audit & Oversight Committee

SFMTA | Municipal Transportation Agency Image: a bus in front of the Palace of the Legion of honor. OVERTIME Board of Supervisors Government Audit & Oversight Committee. 12 | 08 | 2011 | SAN FRANCISCO, CALIFORNIA. Budget Overview FY 2011. Overview of Overtime.

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OVERTIME Board of Supervisors Government Audit & Oversight Committee

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  1. SFMTA | Municipal Transportation Agency Image: a bus in front of the Palace of the Legion of honor OVERTIMEBoard of SupervisorsGovernment Audit & Oversight Committee 12 | 08 | 2011 | SAN FRANCISCO, CALIFORNIA

  2. Budget OverviewFY 2011

  3. Overview of Overtime • Scheduled overtime (necessary to deliver 24/7 service plan) • Special events • Staffing shortages • Not in budget • Budgeted, not filled • Budgeted, filled, not at work • Equipment/Infrastructure issues

  4. Overtime ProjectionsFY 2011

  5. Transit OperatorsAccounts for 47% of overtime

  6. Vehicle Maintenance - Bus

  7. Vehicle Maintenance - Rail

  8. Maintenance of Way

  9. Transit Support

  10. EnforcementParking Control Officers

  11. Summary • Overtime is a cost effective strategy to manage daily service demand fluctuations, short-term vacancies, special events and unplanned incidents • Strategies to better manage overtime • Establish an overtime policy to create improved oversight and management of overtime • Develop overtime budget based on service including special events • Charge overtime to capital projects • Seek cost recovery for overtime to the extent allowable • Leverage technology • Improve support systems to ensure adequate staffing levels for service critical positions • Advance and deliver key capital improvements on fleet and facilities to reduce maintenance requirements and costs

  12. Admin Code Compliance Plan Phase 1. Compliance and Initial Data Gathering • Ensure compliance with Overtime Ordinance • Redraft Agency Overtime Policy Guidelines • Document overtime assignment and approval process Phase 2. Data Collection and Analysis • Audit OT Justification Data against Payroll Data • Analyze data for standardization • Migrate to on-line or SharePoint Phase 3. Set Goals / Targets • Set Overtime Reduction Targets and Goals Phase 4. Implementation • Divisions implement business processes changes Phase 5. Review implementation results and Overtime Management Policy • Upon completion of a cycle, review reduction targets, implementation, and overall Overtime Policy

  13. Timeline

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