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Comprehensive Guide to Programming and Fundraising for Student Events

This guide provides a complete overview of programming and fundraising for student events. It covers various types of events, including concerts and meetings, while addressing critical considerations such as funding, staffing, security, and promotion. Learn about effective communication among event players, risk management, and the importance of signing contracts appropriately. Discover valuable resources, including fundraising ideas and contacts for event planning at Minnesota State University. Make your next campus event a success with our strategic insights!

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Comprehensive Guide to Programming and Fundraising for Student Events

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  1. Programming & Fundraising Brought to you by: Student Activities Event & Meeting Services

  2. Overview • Types of Events • Overall Considerations • Where to Start • Funding • Fundraising • Promotional Ideas

  3. Types of Events • Speaker • Media Needs • Seating • Contract • Merchandise • Green Room • Tech • Films • Rights • Concessions • Staffing • Location

  4. Types of Events • Concert • Contract (do not sign on your own) • Sound Needs • Lighting • Stage • Tech • References • Loading Dock • Volunteers • Waivers • Door Time • Green Room • Parking Considerations • Security

  5. Types of Events • Walk-by Event • Scheduling • Effective Display • Adequate Staffing • Food • University Dining Contract

  6. General Event Considerations • Location • Food • Anticipated Audience • Parking • Risk Management • Contracts-signed by appropriate individuals • Security • Promotion • Raffles & Prizes • Purchases • Campus Events Calendar

  7. Successful Events • Adequate & effective promotion • Effective communication between key players • Adequately (and appropriately) staffed events • Advisors & other staff members • Security if needed • What to do if something goes wrong?

  8. Mavericks After Dark • On campus Saturday evenings from 10-midnight once a month • Funding for event • Collaborative effort sponsored by Student Activities

  9. Funding • SOAFC • On-campus program funding • SAC • Conference/travel funding • Apply online • http://www.mnsu.edu/mssa/saf/ • Links and more info on RSO website • Fundraising • Fundraising Ideas (See Handout) • Fundraising Permit (Event & Meeting Services)

  10. Contact Information • Ryan Ihrke • Program Coordinator, IMPACT • Bridget Kelley • Graduate Advisor, Student Activities, RSO programs • Dale R. Plemmons, MPH Director ofEnvironmental Health, Safetyand Risk Management • LOCATION: Wiecking Center 111STATE CELL PHONE: (507) 327-5306 OFFICE PHONE: (507) 389-5568 FAX: (507) 389-5862 EMAIL:dale.plemmons@mnsu.edu

  11. Event & Meeting Services • Shirley Piepho • Contact Information: • 219 Centennial Student Union • Phone: 507.389.2223 - Fax: 507.389.5363 • Email: university.scheduling@mnsu.edu • Website: www.mnsu.edu/scheduling • Contact for all your campus-wide event needs!

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