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Strategic Plan (2013/15), Annual Performance Plan (2014/15) and (MTEF)

Strategic Plan (2013/15), Annual Performance Plan (2014/15) and (MTEF). Presentation to the SC on Cooperative Governance and Traditional Affairs 15 July 2014. PRESENTATION OUTLINE. Constitutional Mandate Legislative Mandate Strategic Goals – 2013/15 Annual Performance Plan – 2014/15

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Strategic Plan (2013/15), Annual Performance Plan (2014/15) and (MTEF)

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  1. Strategic Plan (2013/15), Annual Performance Plan (2014/15) and (MTEF) Presentation to the SC on Cooperative Governance and Traditional Affairs 15 July 2014

  2. PRESENTATION OUTLINE • Constitutional Mandate • Legislative Mandate • Strategic Goals – 2013/15 • Annual Performance Plan – 2014/15 • Budget Expenditure and allocation over MTEF • Use of Consultants

  3. CONSTITUTIONAL MANDATE Constitutional mandate • According to Chapter 10 (s 195[1]) of the Constitution of the Republic, Public Administration must be governed by the democratic values and principles enshrined in the constitution, including the following principles: • A high standard of professional ethics must be promoted and maintained; • Efficient, economic and effective use of resources must be promoted; • Public administration must be development –oriented; • Services must be provided impartially, fairly, equitably and without bias; • People’s needs must be responded to , and the public must be encouraged to participate in policy making; • Public administration must be accountable; • Transparency must be fostered by providing the public with timely, accessible and accurate information; • Good human-resources management and career-development practices, to examine human potential, must be cultivated; and • Public administration must be broadly representative of the South African people, with employment and personnel management practices based on ability, objectivity, fairness, and the need to redress the imbalances of the past to achieve broad representation.

  4. LEGISLATIVE MANDATE Legislative mandate • The Department of Public Service and Administration draws its mandate from Section 195(1) of the Constitution ,which sets out basic values and principles that the public service should adhere to, and the Public Service Act (PSA) of 1994, as amended. • In terms of the Public Service Act (PSA) of 1994, as amended, the Minister for the Public Service and Administration is responsible for establishing norms and standards relating to; • The functions of the public service; • Organisational structures and establishments of departments and other organisational and governance arrangements in the public service; • Labour relations, conditions of service and other employment practices for employees; • The Health and wellness of employees; • Information management ; • Electronic government in the public service; • Integrity, ethics, conduct and anti-corruption; and • Transformation, reform, innovation and any other matter to improve the effectiveness and efficiency of the public service and its service delivery to the public. • Unlike other government department, DPSA does not have concurrent functions. The mandate of the Minister outlined above cuts-across the entire Public Service.

  5. 2013/15 STRATEGIC PLAN STRATEGIC GOALS (1) • Strategic Goal 1: An efficient and effective Public Service and Administration • Address areas of duplication, weaknesses and wastage within the public service including; rationalisation of organizational structures of departments ,improving the effective management of discipline and improving the implementation of resolutions signed with labour through the PSCBC collective agreements. • Strategic Goal 2: A Capable, Equitable and Professional Public Service and Administration • Introduce measures to professionalise the public including compulsory training progammes and the review and enhancement appointment procedures for senior managers. • Strategic Goal 3: Appropriate legislative frameworks for Public Service and Administration • Strengthen the enabling environment for effective public administration by reviewing existing legislation and introducing new legislative frameworks for public service and administration.

  6. 2013/15 STRATEGIC PLAN STRATEGIC GOALS (2) • Strategic Outcome-Oriented Goal 4: An ethical and clean Public Service and Administration • Promote a corruption-free public administration through the implementation of practical interventions to prevent, detect and combat corruption • Promote the ethical behavior of public servants through improving compliance to public administration prescripts and regulations. • Strategic Outcome-Oriented Goal 5: Improved public administration in Africa and Internationally • Contributes towards improved public service and administration in Africa and internationally through entering into mutually beneficial partnerships, dialogue and domestication of best practice.

  7. STRATEGIC PRIORITIES FOR THE 2014/15 FINANCIAL YEAR • The priorities for the 2014/15 Annual Performance Plan are informed by; 1) 2013/15 Strategic Plan. 2) National Development Plan as translated into the 2014-19 Medium Term Strategic Framework (MTSF). 3) The 2014/15 has been developed in line with the new organisational structure.

  8. NATIONAL DEVELOPMENT PLAN – Chapter 13 • With the introduction of the National Development Plan (NDP) Vision 2030; the Department of Public Service and Administration is required to implement and coordinate interventions aimed at achieving an efficient, effective and development oriented public service which is an essential element of a capable and developmental state. As described in the NDP, there continues to be unevenness in capacity that leads to uneven performance in the public service. • This unevenness is attributed to a complex set of factors, including tensions in the political-administrative interface, instability of the administrative leadership, skills deficits, insufficient attention to the role of the state in reproducing the skills it needs, the erosion of accountability and authority, poor organizational design and low staff morale. • To address this unevenness there is a need to strengthen skills, enhance morale, clarify lines of accountability, build an ethos of public service, build mechanisms and structures to support departments in developing their capacity and professional ethos while ensuring that department’s fulfill their regulatory responsibility to improve service delivery.

  9. NATIONAL DEVELOPMENT PLAN – Chapter 13 • To achieve the above mentioned, Chapters 13 and 14 of the NDP have identified the following sub-outcomes which must be met to achieve the vision set out in the National Development Plan; • A stable political-administrative interface • A public service that is a career of choice • Sufficient technical and specialist professional skills • Efficient and effective management and operations systems • Procurement systems that deliver value for money • Strengthened accountability to citizens • Improved inter-departmental coordination • Improved mechanisms to promote ethical behaviour in the public service

  10. KEY NDP ACTIONS TO BE IMPLEMENTED BY THE DPSA • Create minimum level of Public Service and Administration delegations from Executive Authorities to Accounting Officer’s and other senior officials. • Pilot a formal graduate recruitment scheme to support departments in attracting and developing young talent. • Use assessment mechanisms such as exams, group exercises and competency tests to build confidence in recruitment systems. • Put in place support programmes for departments to ensure supervisors and managers implement processes which enable front line staff to provide efficient and courteous services to citizens. • Review, improve and support implementation of the service delivery improvement planning system provided for in the public service regulations, directives and guidelines

  11. KEY NDP ACTIONS TO BE IMPLEMENTED BY THE DPSA • Revitalize and monitor adherence to Batho Pele programme (wearing name tags improving attitudes, being courteous, responsiveness, etc) • Strengthen implementation of Financial Disclosure Framework. • Prohibit public servants from doing business with the state.

  12. OTHER KEY PROJECTS AND INTERVENTIONS FOR THE 2014/15 FINANCIAL YEAR • Support interventions for service delivery improvement. • Improved management of discipline. • Implementation of PSCBC Resolutions. • Implementation of the Service Charter. • Implementation of the Complaints and Compliments Framework. • Monitoring compliance to public service regulations. • Improving the management of Productivity within the Public Service through the implementation of the Management framework. • Support the implementation of the Directive on Compulsory Training and Mandatory Training Days. • Support the implementation of the Performance Awards and Recognitions System. • Support the implementation of the Public Administration and Management (PAM) Bill. • Framework for Section 100 interventions. • Investigation of corruption related cases . • Implementation of the E-Disclosure System ( for financial disclosures).

  13. OTHER KEY PROJECTS AND INTERVENTIONS FOR THE 2014/15 FINANCIAL YEAR Public Administration and Management (PAM) Bill • The Public Administration Management Bill (PAM BILL), 2013 to provides for the organisation, management, functioning and personnel related matters in administration in the three spheres of government and for related matters. • The Bill seeks to, amongst others, • To promote the basic values and principles governing the public administration referred to in section 195(1) of the Constitution; • To provide for the transfer and secondment of employees in the public administration; to regulate conducting business with the State; • To provide for capacity development and training; to provide for the establishment of the National School of Government; • To provide for the use of information and communication technologies in the public administration; to establish the Public Administration Ethics, Integrity and Disciplinary Technical Assistance Unit; • To provide for the Minister to set minimum norms and standards for public administration; and, • To establish the Office of Standards and Compliance to ensure compliance with minimum norms and standards.

  14. PROGRAMME 1: ADMINISTRATION – 2014/15 PRIORITIES • Annual financial statements submitted to National Treasury and Auditor General on 31 May 2014 • Achieve Risk Maturity Level 5 by closely monitoring the department's risks to ensure prudent risk taking. • Complete 100% of projects in the annual internal audit plan • Monitor and report progress with regards to achievement of compliance with EE targets for the Department • Enhance IT Business Systems • Profile the highlights of the departments as at the end of the term of the current administration • Develop and table the 2015-2020 Strategic Plan and the 2015/16 Annual Performance Plan in Parliament in March 2015

  15. PROGRAMME 2: LABOUR – 2014/15 PRIORITIES • Monitor and report on the implementation of the PSCBC Resolution 1 of 2012 by departments and submit reports to the Minister • Seek mandate for next round of negotiations from the Mandate Committee and table Proposals for next rounds of salary negotiations to the PSCBC • Monitor and report on the implementation of the disciplinary code and procedure by national and provincial departments • Support the implementation of the Charter by all relevant stakeholders • Develop the GEHS business case and submit to the Minister for approval • Develop and implement an implementation strategy to support departments on HR matters.

  16. PROGRAMME 2: LABOUR – 2014/15 PRIORITIES • Develop draft two (2) of the Remuneration Policy and consult in the PSCBC.. • Develop and submit the final job grading system to the Minister for approval. • Review and align the Human Resource Development Strategic Framework and submit to the Minister for approval. • Monitor and report on the median time to fill posts and the average funded vacancy rate in the public service. • Conduct Research on the establishment and implications for a Formal Graduate Recruitment Programme linked to the existing Internship Programme in the Public Service. Include local and international best practices. • Implementation of a capacity building programme for departments on the use of Guidelines for analysing and interpreting HR Connect Reports.

  17. PROGRAMME3 : GOVERNANCE – 2014/15 PRIORITIES • Working with the DPME ; finalise the 2014-19 Programme of Action on Outcome 12 and coordinated the development and submission of the progress reports to the Governance and Administration Cluster (G&A) Cluster. • Support the implementation of the directive on standardised delegation principles and templates. • Facilitate the alignment of Organisational structures of the Provincial Departments of Health, Social Development, Education, OTP and Finance to the generic functional structures. • Monitor and report on the efficiency and effectiveness of the organisational structures and forms in the public service. • Support national and provincial with the implementation of the Directive oon mandatory training days and training programmes for SMS that seeks to also strengthen the recruitment of SMS members • Provide implementation support to departments and monitor and report on the implementation of the Public Sector Integrity Framework

  18. PROGRAMME 3 : GOVERNANCE – 2014/15 PRIORITIES • Monitor and report on the usage of the e-Disclosure system in all national departments. • Revise the determination on Other Remunerative Work Outside the Public Service.

  19. PROGRAMME 4: SERVICE DELIVERY – 2014/15 PRIORITIES • Track and report on progress made by identified departments with regards to improvement in the delivery of their services to the citizens. • Framework on Professionalization of the Public Service submitted to the Minister for approval. • Facilitate the improvement of unit costs, and the implementation of the Business process management framework and Standard Operating Procedures in selected departments through advocacy workshop • Host the Batho Pele Excellence Awards (NBPEA) and monitor the implementation of the Rewards and Recognition System in selected departments. • Conduct National and Provincial Workshops on APRM Second Generation Country Review Methodology and process.

  20. PROGRAMME 4: SERVICE DELIVERY– 2014/15 PRIORITIES • Conduct the Employee Satisfaction Survey in sampled departments. • Facilitate the development of service delivery improvement programme and value chain for service centres and frontline service delivery.

  21. PROGRAMME 5: POLICY– 2014/15 PRIORITIES • Facilitate the development of the regulations for the Single Public Service (SPS) legislation. • Complete the Management Framework for Government one-stop-shop. • Undertake a Feasibility Study for a Government one-stop-shop train. • Register of Public Administration Policies developed and launched • Current Public Administration policies reviewed and report submitted to the Director General. • Identify and consult on new policies aligned to the National Development Plan. • Develop the Knowledge Management Framework. • Host a learning workshop with departments based on the MPAT results Report.

  22. PROGRAMME 5: POLICY – 2014/15 PRIORITIES • Produce 3 Editions of the Service Delivery Review (SDR) Journal produced and host a Public Service Learning Network. • Monitor and Report on the Developments with regards to provision of Reasonable Accommodation and Assistive Devices for public servants with disabilities.

  23. PROGRAMME 6: GOVERNMENT’S CHIEF INFORMATION OFFICER (OGCIO) – 2014/15 PRIORITIES • Conduct analysis of bandwidth and uptime in sample of Thusong Centres and submit report to GITO Council and SITA. • Develop e-government strategy that deploys ICT as a tool of service delivery. • Monitor ICT expenditure and identify mechanisms to keep Public Service ICT costs within or below retail levels and submit the ICT Expenditure review report to the Director General and GITOC. • Monitor, advise and report to the Minister on SITA related issues. • At least 4 CIO meetings convened

  24. PROGRAMME 6: GOVERNMENT’S CHIEF INFORMATION OFFICER (OGCIO) – 2014/15 PRIORITIES • Monitor and report on implementation of the Governance of ICT Framework by national, provincial departments,. • Introduce mechanisms to contribute towards reduction of security risks as identified by Auditor General on the Public Service ICT security monitoring lapses , incidents, processes and good practices.

  25. PROGRAMME 7: RESEARCH AND ANALYSIS – 2014/15 PRIORITIES • Conduct a Geographic accessibility study for Thusong Service Centres in eight identified provinces. • Support national and provincial departments to institutionalise productivity framework for the public service. • Conduct Productivity and Work Measurement studies. • Oversee the development of baseline unit costs for two (2)selected services in two selected departments. • Provide advocacy workshops on the implementation of the complaints and compliments framework in selected provinces .

  26. PROGRAMME 8: LEGAL SERVICES – 2014/15 PRIORITIES • Provide legal advice to departments to support the implementation of the Public Service Regulations.

  27. FINAL Expenditure - 31 March 2014

  28. DPSA 2013/14 FINAL EXPENDITURE: PER ECONOMIC CLASSIFICATION

  29. DPSA 2013/14 FINAL EXPENDITURE: PER PROGRAMME

  30. MTEF ALLOCATIONS: PER ECONOMIC CLASSIFICATION

  31. MTEF ALLOCATIONS: PER PROGRAMME

  32. CENTER FOR PUBLIC SERVICE INNOVATION: PROGRAMMES 2014/15 To investigate, pilot, demonstrate and mainstream sustainable models and solutions for innovative service delivery through: • Replication of innovative projects from the Awards programme (e.g. Ligbron eLearning, Tele-radiology) • New innovations tested and piloted (e.g. Honeydew Police CCTV Centre, Hospital Energy Efficiency Project) • Leveraging the National System of Innovation to address service delivery challenges (e.g. Eliminating duplication in dispensing of chronic medication, Crime reporting and community safety in informal settlements) • Demonstration and entrenchment of Innovation in the Public Sector through a functional Multi-Media Innovation Centre (e.g. Business Process Re-engineering Platform for departments)

  33. CENTRE FOR PUBLIC SERVICE INNOVATION: PROGRAMMES 2014/15 Promote good governance in the public service, nationally and internationally, through sharing of best practices in public administration and financial management: • Serving as the SADC Online Regional Centre for the United Nations Public Administration Network Portal (Coordination and uploading South African and SADC content for global sharing and learning on innovative practices) • Members of the UN Committee of Experts in Public Administration (CEPA) • Member of the UN Expert Group on Transferring Innovations to Least Developed Countries to achieve their Millennium Development Goals

  34. CENTRE FOR PUBLIC SERVICE INNOVATION: PROGRAMMES 2014/15 To entrench a culture and practice of innovation in the Public Sector through innovation platforms and knowledge exchange products: • Rewards programme for the unearthing of innovations (Annual CPSI Public Sector Innovation Awards) • Annual Conference for knowledge exchange for public sector innovation • Innovation Capacity building (Leading Innovation in the Public Sector Module with NSG) • Publication of innovation case studies and discussion papers in Ideas that Work: the South African Public Sector Innovation Journal (Two editions per year)

  35. NATIONAL SCHOOL OF GOVERNMENT: PROGRAMMES 2014/19 • Build capacity through learning and development interventions and improve quality of training (Focus on both technical and specialist professional skills) • Develop mechanisms to help departments to improve their performance on MPAT assessments • Develop mentoring and peer review mechanisms for senior managers • Support departments in attracting and developing young talent and in inducting new public servants • Capacity building and professionalising supply chain management • Strengthen institutional capacity to identify and address possible cases of corruption

  36. NATIONAL SCHOOL OF GOVERNMENT: TRAINING TARGET 2014/19

  37. PUBLIC SERVICE COMMISSION: • PROGRAMME STRUCTURE The PSC’s programme structure is divided into the following four programmes: Admin The programme provides the overall management of the PSC and centralised support services. Promotes sound Public Service leadership, human resource management, labour relations and labour practices. LMP M&E Establish a high standard of service delivery, monitoring and good governance in the Public Service. Undertake public administration investigations, promote a high standard of professional ethical conduct amongst public servants and contribute to the prevention and combating of corruption. IAC 37

  38. CONSULTANTS EXPENDITURE

  39. THANK YOU

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